Purpose of this Notice:

The purpose of this Request for Responses (RFR) is to notify all vendors of computers that EEC intends to accept a donation of 50 to 60 KIDSmart computers from IBM in a two year period unless another vendor is willing to provide the same or similar opportunity that would in some manner provide better value to the Commonwealth and early education and care programs. 


RFR Release Date                                August 15, 2012
Response Due Date                            September 5, 2012 by 4:00 PM
Evaluation Period                               September 6 – 13, 2012
Contract Awards Announced           September 21, 2012 (on or about)
Anticipated Start Date                     

October 1, 2012 (on or about)



Application Information:

To apply for this grant click here: 

Notice of Intent to Contract with IBM for Computers RFR docx format of RFRNoticeofIntenttoContractwithIBMAugust2012.docx


Submission Instructions:

Bidders must submit the required forms and attachments listed below.  The forms listed below are required to be submitted with the proposal (unless they are already on file with the Commonwealth) and must be completed and submitted to EEC by the due date specified above (unless otherwise noted below).   These forms can be found in this solicitation under the Forms and Terms tab on the Comm-PASS website.  EEC shall have the right to refuse to review any responses received that fail to include one or more of the required forms or attachments.

  1. Request for Taxpayer Identification Number and Certification (W-9) docx format of W-9 with DUNS #
  (unless already on file with the Commonwealth)
  1. Commonwealth Terms and Conditions for Human and Social Services docx format of A Signed Commonwealth Terms and Conditions Form
  (unless already on file with the Commonwealth)
  1. Contractor Authorized Signatory Listing docx format of Contractor Authorized Signatory Listing
  1. Executive Order 504 Contractor Certification Form and Instructions doc format of Executive Order 504 Certification
  1. Supplier Diversity doc format of sdpplan.doc
  1. Authorization for Electronic Funds Transfer pdf format of Authorization for Electronic Funds Payment (EFT) Form



The following forms are not required as part of the applicants initial response.  Applicants who are selected contract will be required to submit the following completed form prior to contract execution.

  1. Commonwealth of Massachusetts Standard Contract Form


Interested bidders must complete all required forms.  Please mail all forms and the bidder’s Response to the address below:


Department of Early Education & Care
EEC Notice of Intent to Receive Computers Contract Bid
51 Sleeper Street, 4th Floor
Boston, MA 02210