December 14, 2012:  The FY13 UPK Open Competitive Grant Awards have been posted on the EEC Website and on Comm-PASS.

Grant Description & Purpose:

EEC is pleased to announce the FY2013 Universal Pre-Kindergarten (UPK) Grant Application Request for Response (RFR).  The purpose of this Open Competitive UPK Grant is to:

  • Promote the early learning guidelines to support school readiness and positive outcomes for children participating in UPK classrooms and homes
  • Support and enhance the quality of services for children in UPK classrooms and family child care homes,  especially for high needs children and/or children living in underperforming school districts;
  • Maximize parent choice by ensuring participation from all program types within a mixed public and private service delivery system;
  • Use child evidence based formative assessment systems/tools to ensure that programs are effectively measuring children’s progress across all developmental domains and using this information to inform practice though individualized teaching; and
  • Inform the longer-term implementation of a program of universally accessible, high-quality early childhood education. 

Responses to this Grant Application (RFR) are due to EEC by 4:00 PM on October 16, 2012.  Please see the Grant Application (RFR) for a timeline of additional dates relevant to responding to this Grant Application (RFR).

Eligible Applicants:

In order to be eligible for the UPK open competitive grant, those parties interested must meet all of the criteria outlined in the RFR on page 4-8.



Grant Application Release/Posting:                                 August 30, 2012 

Bidders’ Conferences:          

UPK Open Competitive Bidder's Conference Powerpoint

September 11, 2012

EEC- Springfield Regional Office

95 Liberty Street, Springfield, MA 01103

9:00 – 11:00 AM

September 11, 2012

EEC-Worcester Regional Office

10 Austin Street, Worcester, MA 01609

1:30 – 3:30 PM

September 12, 2012

EEC Central Office

51 Sleeper Street, 4th Floor, Boston, MA 02210

9:00 – 11:00 AM

September 12, 2012

EEC-Northeast Regional Office

360 Merrimack Street, Building 9, Third Floor, Entrance (i)

1:30 – 3:30 PM

September 13, 2012

EEC-Southeast & Cape Regional Office

1 Washington Street, Suite 20, Taunton, MA 02780

10:00 – 12:00 PM
Submission of Intent to Bid:  September 14, 20124:00 PM

Submission of Written Inquiries:         

Applicants must submit written inquiries to  Procurement2@MassMail.State.MA.US


September 21, 20124:00 PM
Response to Written Inquiries:September 28, 2012 (estimated)



Submission Deadline:

Applicants must submit proposals to Procurement2@MassMail.State.MA.US

October 16, 20124:00 PM
Bidders are Notified of Awards:                                             October 31, 2012 (estimated) 
Grant Start Date:                                                                       November 5, 2012 


Application Information:

To apply for this grant click here:

FY13 UPK Open Competitive Grant Questions and Answers doc format of FY13_UPK_OpenCompetitive_Questions_ Answers.doc

FY13 UPK Open Competitive RFR-Update #1 docx format of FY13 UPK Open Competitive RFR-Update #1.docx

FY2013 UPK Open Competitive Grant doc format of 20120830_FY13_UPK_OpenCompetitive_RFR.doc


Application Submission Information:

All required documents, including electronic workbook, proposal narrative, attachments, and fiscal forms must be received at EEC’s Central Office by 4:00 PM on October 16, 2012.

To be submitted electronically:

The Required Program Forms below must be submitted via email as an attachment to Procurement2@MassMail.State.MA.USPlease include the name of your agency and name of grant as the subject line of the email.


1.   Checklist for Grant Application doc format of 20120829_FY13_UPK_OpenCompetitive_Checklist.doc

2.   Signed Cover Page doc format of 20120829_FY13_UPK_OpenCompetitive_Signed_Cover_Page.doc

3.  Application for Program Grant Workbook:  (Front Page, Fund Allocation/Expenditure Description, Budget Detail)

4.  Proposal Narrative doc format of 20120830_FY13_UPK_OpenCompetitive_Proposal_ Narrative.d

5.   Projected Deliverables Form xls format of 20120917_fy13-upk-opencompetitive-projected-deliverable

6.   High Needs Children Summary Form xls format of 20120917-fy13-upk-opencompetitive-high-needs-children

7. Copy of your agency Indirect Cost Approval Letter (if you are claiming Indirect Cost)


To be mailed to:

One original (all signatures must be in blue ink) and three copies of these documents.


  1. Checklist for Grant Application
  2. Signed Cover Page
  3. Application for Program Grant  Workbook
  4. Proposal Narrative
  5. Projected Deliverables Form
  6. “High Needs Children” Summary Form
  7. Copy of your agency Indirect Cost Approval Letter (if you are claiming Indirect Cost)


To be completed online:

All programs/providers must complete the FY 2013 UPK Competitive Grant Online Questionnaire by October 16, 2012 at 4:00 PM.  The online questionnaire is available at the following link:

Reference Copy: FY13 UPK Open Competitive Grant Online Questionnaire pdf format of 20120830_FY13 UPK Open Competitive Online Questionnaire

Applicants must also complete and mail one original packet of the following forms with their Grant Application response (unless applicant already has these documents on file with the Commonwealth of MA)


MA Standard Administrative Forms




Department of Early Education and Care

FY2013 UPK Competitive Grant

Attention: Michele Smith

51 Sleeper Street, 4th Floor

Boston, MA  02210

Additional Information:

The following Appendices are for reference only; they do NOT need to be filled out by the Respondent or included in any response submitted.

Appendix A: FY2013 Instructions for completing the Application for Program Grant Workbook

Appendix B: FY2013 Rating Criteria doc format of 20120829_Appendix_B_FY13_UPK_OpenCompetitive_Evaluation

Appendix C: FY2013 UPK Grant Eligibility Amounts doc format of Appendix_C_FY13_UPK_OpenCompetitive_Grant EligibilityAm

Appendix D: FY2013 Grant Payment Terms, Grant Expenditures, Termination, Recoupment of Funds, and Relevant Law doc format of 20120829_Appendix_D_FY13_Grant_Payments_Terms.doc

Appendix E: FY2013 Budget Guidelines/Use of Funds xls format of 20120829_Appendix_E_FY13_ UPK_OpenCompetitive_Budgetgui

FY13 UPK Open Competitive Grant Awards docx format of FY13 UPK Open Competitive_1_3_13.docx
Updated (1/4/2013)

Grant Recipients will be contacted by Grants Administration to complete the procurement process.