Grant Description & Purpose:

EEC is pleased to announce the FY2013 Universal Pre-Kindergarten (UPK) Grant Application Request for Response (RFR).  The purpose of UPK is to support and enhance the quality of services for children in UPK classrooms, especially for low-income children and/or children living in underperforming school districts, as well as promote school readiness and positive outcomes for children participating in UPK classrooms and homes.  Responses to this Grant Application (RFR) are due to EEC by 4:00 PM on May 30, 2012 (Updated).  Please see the Grant Application (RFR) for a timeline of additional dates relevant to responding to this Grant Application (RFR).

Eligible Applicants:

Vendors who received grants awards through the statewide FY2012 UPK Grant Application are eligible to apply for these funds.


Grant Application (RFR) Release/Posting:March 30, 2012 
Bidders’ Conferences*  

EEC-Northeast Regional Office

360 Merrimack Street, Building 9, Third Floor, Entrance (i)


Tuesday,  April 3, 2012 


1:00 – 3:00 PM


EEC Central Office

51 Sleeper Street, 4th Floor, Boston, MA 02210


Wednesday, April 4, 2012


9:30 – 11:30 AM


EEC-Worcester Regional Office

10 Austin Street, Worcester, MA 01609


Wednesday, April 4, 2012


2:00 – 4:00 PM


Holyoke Community College, 303 Homestead Avenue, Holyoke, MA 01040

Kittredge Center, Room KC 303. Parking is in Lot E.  Directions:

Thursday, April 5, 2012


9:00 – 11:00 AM


EEC-Southeast & Cape Regional Office

1 Washington Street, Suite 20, Taunton, MA 02780


Thursday, April 5, 2012


2:00 – 4:00 PM


EEC-Worcester Regional Office

10 Austin Street, Worcester, MA 01609


Thursday, April 12, 2012

2:00 – 4:00 PM


EEC Central Office

51 Sleeper Street, 4th Floor, Boston, MA 02210


Friday, April 13, 2012

2:00 – 4:00 PM


Intent to bid:April 13, 20124:00 PM

Submission of Written Inquiries:

Applicants must submit written inquiries to

April 18, 20124:00 PM
Response to Written Inquiries:April 27, 20124:00 PM

Submission Deadline:

Applicants must submit proposals to

May 30, 2012 (Updated)4:00 PM
Grantees are Notified of Awards:June 29, 2012 
Grant Start Date:July 2, 2012 


FY2013 Universal Pre-Kindergarten (UPK) Bidders Conference 4-13-12 pdf format of FY2013 - UPK - Bidders' Conference Power Point - 4-13

FY2013 Universal Pre-Kindergarten (UPK) Question and Answer docx format of FY2013_upk_questionandanwersdoc- 5-9-12

Application Information:

To apply for this grant click here:

FY13 Universal Pre-Kindergarten RFR Amended doc format of fy2013-upk-grant-application-rfr (AMENDED)
as 6/29/2012  ( Original FY13 UPK RFR Document doc format of FY2013_UPK_Grant Application_RFR.doc

The amended language concerns the Funding Exemption for UPK and is located on p. 9 of the RFR.  Specifically, criterion #4 of the Funding Exemption was changed FROM “… The teacher(s) affected must have at least a two year tenure at the program …” TO “… A Bachelor’s teacher must have taught in the program for at least two years.  If one of the Bachelor’s teachers leaves a preschool classroom at the time of the FY2013 renewal application, the program must demonstrate that it has replaced that teacher with a new teacher that also possesses a Bachelor’s degree …”

  • Eligible Populations for the Amended Funding Exemption:
    • Those FY12 UPK grantees that did not apply to the FY13 RFR.
    • Those grantees who applied but did not seek funding exemption.
  • Due Date for the Documentation:
    • Two weeks from the posting date – July 13, 2012.

Application Submission Information:

All required documents, including electronic workbook, proposal narrative, attachments, and fiscal forms must be received at EEC’s Central Office by 4:00 PM on May 30, 2012 (Updated).

To be submitted electronically:

The Required Program Forms below must be submitted via email as an attachment to  Please include the name of your agency and name of grant as the subject line of the email.

1.   Checklist for Grant Application doc format of FY13_UPK_Checklist.doc
Updated: 05/21/2012

2.   Signed Cover Page doc format of FY13_UPK_Signed_Cover_Page.doc

3.    Application for Program Grant Workbook xls format of FY13_UPK_Application_for_Program_Grants_04_4_12.xls
file size 1MB :  Updated: April 4, 2012 (Cover Page, Fund Allocation/Budget Narrative, Budget Detail, Amendment)

4.    Proposal Narrative doc format of FY13_UPK_Proposal_ Narrative.doc

5.    Projected Deliverables Form xls format of FY13_UPK_Projected_Deliverables5-23-12.xls
Updated: 05/25/2012

6.  Copy of your agency Indirect Cost Approval Letter (if you are claiming Indirect Cost)

7.    High Needs Children Summary Form xls format of FY13_UPK_High_Needs_Children_Summary_Form.xls

To be mailed to:

One original (all signatures must be in blue ink) and three copies of these documents.

  1. Checklist for Grant Application
  2. Signed Cover Page
  3. Application for Program Grant  Workbook
  4. Proposal Narrative
  5. Projected Deliverables Form
  6. Copy of your agency Indirect Cost Approval Letter (if you are claiming Indirect Cost)

To be completed online:

All programs/providers must complete the FY 2013 UPK Competitive Grant Online Questionnaire by May 30, 2012 at 4:00 PM(Updated)

The online questionnaire is available at the following link:

Applicants must also complete and mail one original packet of the following forms with their Grant Application response (unless applicant already has these documents on file with the Commonwealth of MA)

MA Standard Administrative Forms

Department of Early Education and Care
FY2013 UPK Competitive Grant
Attention: Michele Smith
51 Sleeper Street, 4th Floor
Boston, MA  02210

Additional Information:

The following Appendices are for reference only; they do NOT need to be filled out by the Respondent or included in any response submitted.

Appendix A: FY2013 Instructions for completing the Application for Program Grant Workbook doc format of Appendix_A_FY13_UPK_Instructions for Application_for_Pr
file size 2MB Updated: April 4, 2012

Appendix B:  FY2013 Rating Criteria doc format of Appendix_B_FY13_Evaluation_Rating_Criteria.doc

Appendix C:  FY2013 UPK Grant Eligibility Amounts doc format of Appendix_C_FY13_UPK_Grant_Eligibility_Amounts.doc

Appendix D:  FY2013 Grant Payment Terms, Grant Expenditures, Termination, Recoupment of Funds, and Relevant Law doc format of Appendix_D_FY13_Grant_Payments_Terms.doc

Appendix E:  FY2013 Budget Guidelines/Use of Funds xls format of Appendix_E_FY13_ UPK_Budgetguidelines.xls