FY2017 QRIS MEASUREMENT TOOLS Grant- Fund Code 514

Grant Description & Purpose

Through this competitive Grant Application, EEC may award grants to one entities who will design and coordinate training on the QRIS measurement tools and provide access to those tools to support program improvement in settings serving children birth to 13 across the Commonwealth.  The vendor(s) will also coordinate with Educator and Provider Support (EPS) grantees to ensure locally that programs engaged in QRIS have access to and are being trained to use the measurement tools in their programs. The vendor will develop and deliver modules for the Environment Rating Scales and other tools used in the MA QRIS.

Responses to this Grant Application (RFR) are due to EEC by 4:00 PM on May 6, 2016.

Application Information

Before completing your FY 2017 QRIS Measurement Tools Application (Fund Code 514), please read the Grant Application posted on COMMBUYS.

COMMBUYS Grant Information

Get Notified When Grants are Posted in COMMBUYS
A recent enhancement to COMMBUYS, the State's procurement system, enables registered organizations to receive email notifications of Grants* posted in the COMMBUYS Market Center.

To automatically receive these notifications, organizations need to establish a Vendor Profile in COMMBUYS - an action that takes a few minutes to complete and has no associated cost - and select the UNSPSC commodity code assigned to Grants (00-00-00).**

For Internet Explorer (IE) users, version 10 and under, changes may be needed to the browser setting. If you are unable to access COMMBUYS using IE, implement the following setting change:

  • Select Tools from the browser Toolbar, and choose Internet Options;
  • From the Advanced tab, scroll down toward the bottom and select Use TLS 1.2;
  • Click OK.

If you have questions, please contact the COMMBUYS Help Desk at 1-888-627-8283 or COMMBUYS@state.ma.us.
To establish a Vendor Profile in COMMBUYS:

  • Go to www.COMMBUYS.com and click the "Register" link;
  • Be prepared to provide the name, address, email, and Federal Employer Identification Number (FEIN) for your organization;
  • Use the UNSPSC commodity code for Grants (00-00-00) when establishing your Vendor Profile;
  • Reference our Registration Resources for assistance:

Find Grant Opportunities in COMMBUYS

Using the public search in COMMBUYS:

  • Select Contract & Bid Search;
  • Under Advanced Search, select Bids;
  • Search "00-00 - Grant Opportunity" in the UNSPSC Segment-Family search field.*

Reference OSD's Locate a Grant in COMMBUYS job aid for additional guidance. 

Access our COMMBUYS job aid to Locate a Grant Posting and Create a Response.

*All state agencies are subject to 815 CMR 2.00, State Grants, Federal Grant Awards, Federal Subgrants, and Subsidies, as well as the Office of the Comptroller's policy on State Grants, Federal Sub-Grants and Subsidies, Departments must use COMMBUYS to publicly post the availability of a discretionary Grant or Grant Program and publish the results of grantee selections. Use of COMMBUYS to receive electronic quotes for grant opportunities is optional; however, state agencies are encouraged to require grantees to register and submit quotes (applications) through COMMBUYS, which provides a central repository for receipt of electronic applications. As more grantees use COMMBUYS to identify grant opportunities, they will have a single location to apply for grants from multiple state agencies, resulting in efficiencies for both the grantees and the state agencies. 

**This United Nations Standard Products and Services Code (UNSPSC) is specific to Massachusetts and COMMBUYS, so no information about the code will be available on UNSPSC websites. As this is a new feature, interested organizations also may wish to conduct additional searches to find Grants prior to this enhancement. Using the Advanced Search feature, enter the word "Grant" in the Bid Description field, or narrow searches by selecting specific agencies from the Organization drop-down menu.  

Eligible Applicants

This is a competitive grant open to all vendors that are able to demonstrate through the submission of a successful grant application that they are able to meet the priorities and required services as outlined in this grant application. EEC’s preference is to award one grant to a vendor that will provide services throughout the entire Commonwealth.

If an applicant proposes subcontracting some of their required services, the applicant must submit the proposed subcontracted services for any subcontractor as part of its grant application response. Please note that all such subcontracts must be in writing and approved by EEC prior to their execution. 


Procurement Activity




Grant Application Release/PostingMarch 11, 2016 

Submission of Intent to Bid

Email Intent to Bid to:


March 30, 20164:00 PM

Submission of Written Inquiries

Applicants must submit written inquiries to:


March 30, 20164:00 PM
Response to Written InquiriesApril 15, 2016 

Submission Deadline for Quotes/Bid Responses

Applicants must submit proposals to:

EECSubmission@massmail.state.ma.us and via mail to EEC.


May 6, 2016


4:00 PM

Notification of Awards (Estimated)May 23, 2016 
Estimated Grant Start DateJuly 1, 2016 


Application Submission Information

In accordance with the submission requirements all required documents listed below must be received at EEC’s Central Office by 4:00 PM on May 6, 2016. Grant applications will NOT be accepted after 4:00 PM on May 6, 2016

All of the following documents must be submitted:

In accordance with the submission requirements detailed below, all required documents must be received by 4:00 PM on May 6, 2016.

All of the following documents must be submitted via email and hardcopy to:

Department of Early Education and Care
FY2017 QRIS Measurement Tools Grant
Attention: Grants Administration
51 Sleeper Street, 4th Floor
Boston, MA 02210

Required Submission Documents:

  • Completed FY17 QRIS Measurement Tools Budget Workbook - Excel workbook, which includes the following worksheets:
    • Cover Sheet
    • Program Contact
    • Fund Use Descriptions
    • Allocation of Funds
    • Budget Detail
    • Budget Narrative
    • Amendment Tab - to be used in future amendments
  • Narrative Questions Form (Word Document)
  • Projected Deliverables Form (Excel Workbook)
  • Lead Agency Indirect Cost Approval Letter (if applicable)
  • Subcontractor Indirect Cost Approval Letter (if applicable)
  • MA Standard Administrative Forms
    • A signed Commonwealth Terms & Conditions form 
    • W-9 with DUNS # 
    • Contractor Authorized Signatory Listing 
    • Authorization for Electronic Funds Payment (EFT) Form 
    • Federal Funding and Accountability and Transparency Act (FFATA) Reporting Requirements
  • Grant Applications will be considered incomplete if all the sections of the hard copies and online copies are not received by the submission deadline.
  • Please note: If your application is selected for funding, EEC will e-mail a Standard Contract Form to the individual identified as the “Applicant Contact” in Part 1 of each response.  This Form will need to be printed, signed (in blue ink), and returned to EEC prior to the Grant start date.  Directions on how to submit the signed form to EEC will be explained with the form.


Department of Early Education and Care
FY2017 QRIS Measurement Tools Grant, Agency Name, Program Name
Attention: Grants Administration
51 Sleeper Street, 4th Floor
Boston, MA 02210

Grant Applications will be considered incomplete if all the sections of the hard copies and electronic copies are not received by the submission deadline.

EEC will disqualify any incomplete competitive grant applications from consideration/review.