Grant Description & Purpose

EEC is pleased to announce the FY 2017 Coordinated Family and Community Engagement (CFCE) Grant Application Request for Response (RFR). The purpose of the CFCE grant is to provide all families with access to locally available comprehensive services and supports that strengthen families, promote optimal child development, and bolster school readiness.

Responses to this Grant Application (RFR) are due to EEC by 4:00 PM on May 13, 2016.

Eligible Applicants

Vendors who received grants awards through the statewide FY 2015 competitive Coordinated Family and Community Engagement Grant Application are eligible to apply for these funds. 

Application Information

FY2017 CFCE Grant Awards  doc format of FY2017 CFCE Grant Awards

FY17 CFCE Grant Questions and Answers  docx format of FY17 CFCE Grant Questions and Answers

The FY 2017 Coordinated Family and Community Engagement (CFCE) Grant is a renewal of the FY 2015 CFCE grant. Please refer to the FY 2015 CFCE grant for required services, funding use and reporting requirements. Please click on the following link to review the FY2015 Coordinated Family and Community Engagement Grant.

Please note the following language has been amended for the FY 2015 CFCE Grant Application (RFR). Please click on the link: FY 2017 CFCE Grant Update  docx format of FY 2017 CFCE Grant Update

COMMBUYS Grant Information 

Get Notified When Grants are Posted in COMMBUYS
A recent enhancement to COMMBUYS, the State's procurement system, enables registered organizations to receive email notifications of Grants* posted in the COMMBUYS Market Center.

To automatically receive these notifications, organizations need to establish a Vendor Profile in COMMBUYS - an action that takes a few minutes to complete and has no associated cost - and select the UNSPSC commodity code assigned to Grants (00-00-00).**

For Internet Explorer (IE) users, version 10 and under, changes may be needed to the browser setting. If you are unable to access COMMBUYS using IE, implement the following setting change:

  • Select Tools from the browser Toolbar, and choose Internet Options;
  • From the Advanced tab, scroll down toward the bottom and select Use TLS 1.2;
  • Click OK.

If you have questions, please contact the COMMBUYS Help Desk at 1-888-627-8283 or COMMBUYS@state.ma.us.  

To establish a Vendor Profile in COMMBUYS:

  • Go to www.COMMBUYS.com and click the "Register" link;
  • Be prepared to provide the name, address, email, and Federal Employer Identification Number (FEIN) for your organization;
  • Use the UNSPSC commodity code for Grants (00-00-00) when establishing your Vendor Profile;
  • Reference our Registration Resources for assistance:

Find Grant Opportunities in COMMBUYS

Using the public search in COMMBUYS:

  • Select Contract & Bid Search;
  • Under Advanced Search, select Bids;
  • Search "00-00 - Grant Opportunity" in the UNSPSC Segment-Family search field.*

Reference OSD's Locate a Grant in COMMBUYS job aid for additional guidance. 

Please note: Applicants will be required to be specify an Administrator as part of the registration process. COMMBUYS will confirm that the Tax ID entered does not already exist in the system. If the Tax ID is already in use, you will need to follow-up within your own agency to a obtain access to COMMBUYS. More detailed instructions are provided in the job aid if this applies to your agency. 

Access our COMMBUYS job aid to Locate a Grant Posting and Create a Response.

*All state agencies are subject to 815 CMR 2.00, State Grants, Federal Grant Awards, Federal Subgrants, and Subsidies, as well as the Office of the Comptroller's policy on State Grants, Federal Sub-Grants and Subsidies, Departments must use COMMBUYS to publicly post the availability of a discretionary Grant or Grant Program and publish the results of grantee selections. Use of COMMBUYS to receive electronic quotes for grant opportunities is optional; however, state agencies are encouraged to require grantees to register and submit quotes (applications) through COMMBUYS, which provides a central repository for receipt of electronic applications. As more grantees use COMMBUYS to identify grant opportunities, they will have a single location to apply for grants from multiple state agencies, resulting in efficiencies for both the grantees and the state agencies. 

**This United Nations Standard Products and Services Code (UNSPSC) is specific to Massachusetts and COMMBUYS, so no information about the code will be available on UNSPSC websites. As this is a new feature, interested organizations also may wish to conduct additional searches to find Grants prior to this enhancement. Using the Advanced Search feature, enter the word "Grant" in the Bid Description field, or narrow searches by selecting specific agencies from the Organization drop-down menu.  

Timeline

Procurement Activity

Date

Time

Grant Application Release/Posting

April 7, 2016

 

Renewal Webinar:   

 

April 12, 2016

 

10:00-11:30 AM

Submission of Written Inquiries

 

Applicants must submit written inquiries to:

EECSubmission@massmail.state.ma.us        

 

April 19, 2016

4:00 PM

Response to Written Inquiries

April 26, 2016 (estimated)

 

Submission Deadline for Quotes/Bid Responses

Applicants must submit proposals to:

EECSubmission@massmail.state.ma.us

May 13, 2016

4:00 PM

Notification of Awards (Estimated)

June 24, 2016 (estimated)

 

Estimated Grant Start Date

July 1, 2017 (estimated)

 

Application Submission Information

In accordance with the submission requirements detailed below, all required documents, including the online application, budget workbook, narrative questions, attachments, and fiscal forms must be received at EEC’s Central Office by 4:00 PM on May 13, 2016. Grant applications will NOT be accepted after 4:00 p.m. on May 13, 2016. 

Online Application

To complete and submit an Online Application, please click the following link: FY2017 CFCE Online Grant Application

In order to see different sections of the Online Application, you need to login first with a brand new password. You can create a PDF document of each section without completing the application. This will allow you to see each section before completing it.  You can print and save each section to your computer to share this information with others if needed.  

The online portion of the Grant Application includes the following information that must be submitted online and printed as a PDF document.

  • Once submitted, you will be able to print your entire application as a PDF by clicking  Print Summary.
  • The PDF document MUST have a SUBMISSION DATE and TIME on the top of each page (except the cover page-see instructions below.

You must click the SUBMIT button for the application and send an email to EECSubmission@massmail.state.ma.us for your application to be considered for review.

  1. Contact Information
  2. Communities Served
  3. Languages Spoken
  4. Lead Agency Budget
  5. Subcontractor Budget
  6. FY2017 Budget Summary
  7. Narrative Questions
  8. Projected Deliverables
  9. Required Grant Forms
    1. CFCE Calendar of Activities
    2. In-Kind Contributions and Fundraising
    3. Local Advisory Council Sign-Off sheet
    4. PCHP Statistical Information (if applicable)
    5. Bylaws
    6. Lead Agency Organization Chart
    7. Program Organization Chart (if applicable)
    8. Lead Agency Indirect Cost Approval Letter (if applicable)
    9. Subcontractor Indirect Cost Approval Letter (if applicable)
  10. Checklist
  11. Cover Page

MA Standard Administrative Forms

Grantees must also complete and mail one original packet of the following forms with their Grant Application response (unless applicant already has these documents on file with the Commonwealth of MA)

  • A signed Commonwealth Terms & Conditions form 
  • W-9 with DUNS # 
  • Contractor Authorized Signatory Listing 
  • Authorization for Electronic Funds Payment (EFT) Form 
  • Federal Funding and Accountability and Transparency Act (FFATA) Reporting Requirements

All of the following documents below must be submitted:

  • by mail with one (1) original (all signatures must be in blue ink) and two (2) copies:
    • The entire PDF document generated by the Online Application. 
      • You must have a submission date and time on the top of each page. 
      • In order to get the entire PDF, you click the SUBMIT button and then click the PRINT SUMMARY button.
      • With original wet signature on the Cover Page
        • (This is the only hard copy page that can be submitted without a submission date and time.)
    • Required Grant Forms
      • CFCE Calendar of Activities
      • In-Kind Contributions and Fundraising
      • Local Advisory Council Sign-Off sheet with original signatures
      • PCHP Statistical Information (if applicable)
      • Bylaws
      • Lead Agency Organization Chart
      • Program Organization Chart (if applicable)
      • Lead Agency Indirect Cost Approval Letter (if applicable)
      • Subcontractor Indirect Cost Approval Letter (if applicable)
  • Please Note: The Required Grant Forms must be submitted as hard copies, as these do not print as part of the PDF document.  Grant applications will be considered incomplete if both hard copies and electronic copies are not received.

To:
Department of Early Education and Care
FY 2017 Coordinated Family and Community Engagement Grant
[Insert Agency Name, Program Name]
Attention: Michele Smith, Grants Administration
51 Sleeper Street, 4th Floor
Boston, MA 02210

  • Please note: For FY 2017 grants, your agency DOES NOT have to email EECSubmission@massmail.state.ma.us to notify us of your online submission or send any required forms as email attachments.
  • Grant Applications will be considered incomplete if all the sections of the hard copies and online copies are not received by the submission deadline. Grant Applications will be considered incomplete if they do not have a submission date and time at the top of each page.

EEC will disqualify any incomplete grant applications from consideration/review.

Please note: If your application is selected for funding, EEC will e-mail an amended Standard Contract Form to the individual identified as the “Applicant Contact” on your original CFCE grant application. This Form will need to be printed, signed (in blue ink), and returned to EEC prior to the Grant start date.  Directions on how to submit that signed form to EEC will be explained with the form.

MA Standard Administrative Forms

  • A signed Commonwealth Terms & Conditions form 
  • W-9 with DUNS # 
  • Contractor Authorized Signatory Listing 
  • Authorization for Electronic Funds Payment (EFT) Form 
  • Federal Funding and Accountability and Transparency Act (FFATA) Reporting Requirements

To:

Department of Early Education and Care
FY 2017 Coordinated Family and Community Engagement Grant
Attention: Michele Smith/Cathy Depradine, Grant Administration
51 Sleeper Street, 4th Floor
Boston, MA  02210

Additional Information

The following Appendices are for reference only; they do NOT need to be filled out by the Respondent or included in any response submitted.

Appendix A: FY 2017 CFCE Online Application Instructions  doc format of Appendix A: FY 2017 CFCE Online Application Instruction
file size 2MB

Appendix B: FY 2017 CFCE Budget Guidelines  doc format of Appendix B: FY 2017 CFCE Budget Guidelines

Appendix C: Grant Payment Terms, Grant Expenditures, Termination, Recoupment of Funds, and Relevant Law  docx format of Grant Payment Terms, Grant Expenditures, Termination

Appendix D: FY 2017 CFCE Eligibility Amounts  doc format of Appendix D: FY 2017 CFCE Eligibility Amounts

Appendix E: List of Towns and Cities in each EEC Region  docx format of Appendix E: List of Towns and Cities in each EEC Region

Appendix F-1: Demographic Information Regarding Cities and Towns in Massachusetts  xlsx format of Appendix F-1: Demographic Information Regarding Cities

Appendix F-2: Demographic Information Regarding Cities and Towns in Massachusetts  xlsx format of Appendix F-2: Demographic Information Regarding Cities

Appendix G: FY 2017 CFCE Supplemental Information  xlsx format of Appendix G: FY 2017 CFCE Supplemental Information

Appendix H: FY 2017 CFCE Lead Agency Roles & Responsibilities  doc format of Appendix H: FY 2017 CFCE Lead Agency Roles & Responsibi

Appendix I: FY 2017 CFCE Local Advisory Council Roles and Responsibilities  docx format of Appendix I: FY 2017 CFCE Local Advisory Council Roles a

Appendix J: FY 2017 CFCE Ages and Stages Questionnaire and Parental Consent  doc format of Appendix J: FY 2017 CFCE Ages and Stages Questionnaire

Appendix K: FY 2017 CFCE EEC Approved Evidence-based Early Literacy Practices and Models  doc format of Appendix K: FY 2017 CFCE EEC Approved Evidence-based Ea

Appendix L: FY 2017 CFCE PCHP Service Requirements  xlsx format of Appendix L: FY 2017 CFCE PCHP Service Requirements

Appendix M: FY 2017 CFCE Parent-Child Home Program Guidelines  docx format of Appendix M: FY 2017 CFCE Parent-Child Home Program Guid