Grant Description & Purpose:

Through this renewal grant application, EEC may award grants to existing UPK program grantees who continue to:

  • Promote the Early Learning Guidelines to support school readiness and positive outcomes for children participating in UPK classrooms and homes;
  • Support and enhance the quality of services for children in UPK classrooms and family child care homes, especially for high needs children and/or children living in underperforming school districts;
  • Maximize parent choice by ensuring participation from all program types within a mixed public and private service delivery system;
  • Use evidence-based child formative assessment systems/tools to ensure that programs are effectively measuring children’s progress across all developmental domains and using this information to inform practice through individualized teaching; and
  • Serve as models of excellence, engage in communities of practice, and support the process of continuous quality improvement across the Commonwealth.

Submissions to this grant Request for Response (RFR) are due to EEC by 4:00 PM on March 30, 2017.

Eligibility Requirements:

This is a renewal grant. Only the agencies and programs that received UPK funding in FY 2017 are eligible to apply for the renewal grant funds. The FY 2018 grants are not intended to expand current grantees’ UPK programs. Programs must continue to fund the UPK classrooms and family child care homes selected for funding by EEC in FY 2017.

In order to be eligible for the UPK renewal grant, designated classrooms and/or family child care homes must continue to meet all of the criteria outlined in the FY 2018 UPK Grant Application.

Application Information:

In order to apply for the FY 2018 UPK Grant, please review the FY 2018 UPK Grant RFR  docx format of FY 2018 UPK Grant RFR
.

COMMBUYS Grant Information: 

Get Notified When Grants are Posted in COMMBUYS
A recent enhancement to COMMBUYS, the State's procurement system, enables registered organizations to receive email notifications of Grants* posted in the COMMBUYS Market Center.

To automatically receive these notifications, organizations need to establish a Vendor Profile in COMMBUYS - an action that takes a few minutes to complete and has no associated cost - and select the UNSPSC commodity code assigned to Grants (00-00-00).**

For Internet Explorer (IE) users, version 10 and under, changes may be needed to the browser setting. If you are unable to access COMMBUYS using IE, implement the following setting change:

  • Select Tools from the browser Toolbar, and choose Internet Options;
  • From the Advanced tab, scroll down toward the bottom and select Use TLS 1.2;
  • Click OK.

If you have questions, please contact the COMMBUYS Help Desk at 1-888-627-8283 or COMMBUYS@state.ma.us.

To establish a Vendor Profile in COMMBUYS:

  • Go to www.COMMBUYS.com and click the "Register" link;
  • Be prepared to provide the name, address, email, and Federal Employer Identification Number (FEIN) for your organization;
  • Use the UNSPSC commodity code for Grants (00-00-00) when establishing your Vendor Profile;
  • Reference our Registration Resources for assistance:

Find Grant Opportunities in COMMBUYS

Using the public search in COMMBUYS:

  • Select Contract & Bid Search;
  • Under Advanced Search, select Bids;
  • Search "00-00 - Grant Opportunity" in the UNSPSC Segment-Family search field.*

Reference OSD's Locate a Grant in COMMBUYS job aid for additional guidance. 

Please note: Applicants will be required to be specify an Administrator as part of the registration process. COMMBUYS will confirm that the Tax ID entered does not already exist in the system. If the Tax ID is already in use, you will need to follow-up within your own agency to a obtain access to COMMBUYS. More detailed instructions are provided in the job aid if this applies to your agency. 

Access our COMMBUYS job aid to Locate a Grant Posting and Create a Response.

*All state agencies are subject to 815 CMR 2.00, State Grants, Federal Grant Awards, Federal Subgrants, and Subsidies, as well as the Office of the Comptroller's policy on State Grants, Federal Sub-Grants and Subsidies, Departments must use COMMBUYS to publicly post the availability of a discretionary Grant or Grant Program and publish the results of grantee selections. Use of COMMBUYS to receive electronic quotes for grant opportunities is optional; however, state agencies are encouraged to require grantees to register and submit quotes (applications) through COMMBUYS, which provides a central repository for receipt of electronic applications. As more grantees use COMMBUYS to identify grant opportunities, they will have a single location to apply for grants from multiple state agencies, resulting in efficiencies for both the grantees and the state agencies. 

**This United Nations Standard Products and Services Code (UNSPSC) is specific to Massachusetts and COMMBUYS, so no information about the code will be available on UNSPSC websites. As this is a new feature, interested organizations also may wish to conduct additional searches to find Grants prior to this enhancement. Using the Advanced Search feature, enter the word "Grant" in the Bid Description field, or narrow searches by selecting specific agencies from the Organization drop-down menu.  

Timeline:

Procurement ActivityDateTime
Grant Application Release/PostingFebruary 17, 20174:00 PM

Submission of Intent to Bid

Email Intent to Bid to:

EECSubmission@massmail.state.ma.us

March 3, 20174:00 PM

Submission Deadline for Quotes/Bid Responses

Applicants must submit proposals to:

EECSubmission@massmail.state.ma.us

March 30, 20174:00 PM
Notification of Awards (Estimated)June 6, 2017 (estimated) 
Estimated Grant Start DateJuly 1, 2016 (estimated) 

Application Submission Information:

In accordance with the submission requirements detailed below, all required documents, including the online application, budget workbook, attachments, and fiscal forms must be received at EEC’s Central Office by 4:00 PM on March 30, 2017. Grant applications will NOT be accepted after 4:00 p.m. on March 30, 2017. 

Online Application:

To complete and submit an Online Application, please click the following link:  FY18 UPK Online Application

In order to see different sections of the Online Application, you need to login first with a brand new password. You can create a PDF document of each section without completing the application. This will allow you to see each section before completing it. You can print and save each section to your computer to share this information with others if needed. 

The online portion of the Grant Application includes the following information that must be submitted online and printed as a PDF document.

  • Once submitted, you will be able to print your entire application as a PDF by clicking Print Summary.
  • The PDF document MUST have a SUBMISSION DATE and TIME on the top of each page (except the cover page-see instructions below.

You must click the SUBMIT button for the application and send an email to EECSubmission@massmail.state.ma.us for your application to be considered for review.

  1. Contact Information
  2. Communities Served
  3. Languages Spoken
  4. Lead Agency Budget
  5. Subcontractor Budget
  6. FY 2018 Budget Summary
  7. Narrative Questions - Not Applicable
  8. Projected Deliverables
  9. Required Grant Forms
    1. Lead Agency Indirect Cost Approval Letter (if applicable)
    2. Subcontractor Indirect Cost Approval Letter (if applicable)
  10. Checklist
  11. Cover Page

All of the following documents below must be submitted:

  • by mail with one (1) original (all signatures must be in blue ink) and one (1) copy:
    • The entire PDF document generated by the Online Application. 
      • You must have a submission date and time on the top of each page. 
      • In order to get the entire PDF, you click the SUBMIT button and then click the PRINT SUMMARY button.
      • With original wet signature on the Cover Page
        • (This is the only hard copy page that can be submitted without a submission date and time.)
    • Required Grant Forms:
      • Lead Agency Indirect Cost Approval Letter (if applicable)
      • Subcontractor Indirect Cost Approval Letter (if applicable)
  • Please Note: The Required Grant Forms must be submitted as hard copies, as these do not print as part of the PDF document.  Grant applications will be considered incomplete if both hard copies and electronic copies are not received.

To:

Department of Early Education and Care
FY 2018 Universal Pre-Kindergarten Grant
[Insert Agency Name, Program Name]
Attention: Grants Administration
51 Sleeper Street, 4th Floor
Boston, MA 02210

  • Please note: For FY 2018 grants, your agency DOES NOT have to email EECSubmission@massmail.state.ma.us to notify us of your online submission or send any required forms as email attachments.
  • Grant Applications will be considered incomplete if all the sections of the hard copies and online copies are not received by the submission deadline. Grant Applications will be considered incomplete if they do not have a submission date and time at the top of each page.

EEC will disqualify any incomplete or late grant applications from consideration/review

Please note: If your application is selected for funding, EEC will e-mail an amended Standard Contract Form to the individual identified as the “Applicant Contact” on your original CFCE grant application. This Form will need to be printed, signed (in blue ink), and returned to EEC prior to the Grant start date. Directions on how to submit that signed form to EEC will be explained with the form.

Additional Information:

The following Appendices are for reference only; they do NOT need to be filled out by the Respondent or included in any response submitted.