Grant Description & Purpose

The Massachusetts Head Start State Supplemental Renewal Grant aims to support the development and creation of a system of early quality education and care.  In this system, Head Start (HS) and Early Head Start (EHS) programs are key partners in supporting and enhancing the Department of Early Education and Care (EEC) broader commitment to ensure that all children and families have access to the full array of Head Start services. Through this Request for Proposals, EEC aims to continue to support Head Start and Early Head Start in providing quality education and comprehensive services statewide.

FY13 Head Start State Supplemental Renewal Conference PPT pptx format of fy13_hs_renewalconferppt.pptx

Eligible Applicants

Vendors who received grants awards through the statewide FY12 Head Start State Supplemental Renewal Grant are eligible to apply for these funds. 


1. Grant Application (RFR) Release/Posting:March 19, 2012
2. Bidder's /Renewal conference:               April 13, 2012 10 AM to 12:30 PM       (Updated 4/18/2012)
3.Submission of Written Inquiries:                   April 19 - 4:00 PM  (Updated 4/18/2012)
Applicants must submit written inquiries
4. Intend to bid:March 26, 2012 - 4:00 PM
5. Response to Written Inquiries:              April 26, 2012 - 4:00 PM (estimated)          (Updated 4/18/2012)
6. Submission Deadline:May 8, 2012
Applicants must submit proposals
7. Bidders are Notified of Awards:June 30, 2012
8. Follow-up:May 21-25, 2012
9. Grantees Submit Final Documentation:May 31, 2012
10. Grant Start Date:July 1, 2012


Question and Answers:

FY13 Head Start State Supplemental Renewal Question and Answer docx format of FY13 HEAD START STATE SUPPLEMENTAL RENEWAL GRANT QA


Application Information

To  view Request for Response (RFR) for this grant click here:

Application Information

To apply for this grant click here:

            FY13 Head Start State Supplemental Renewal Grant Application RFR doc format of fy13_hs_supplementalrenewalgrant_rfr.doc


Application Submission Information

All required documents, including Electronic Workbook, Proposal Narrative, attachments, and fiscal forms must be received at EEC’s Central Office by 4:00 PM on May 8, 2012.

To be submitted electronically:

The required program forms below must be submitted via email as an attachment to Please include the name of your agency and name of grant as the subject line of the email.


  1. Checklist for Grant Application doc format of fy13_hs_checklist.doc
  2. Signed Cover Sheet doc format of fy13_hs_signedCoverpage.doc
  3. Application for Program Grant Workbook xls format of fy13_hs_appliciation_programgrantworkbook .xls
file size 1MB (Cover Page, Fund Allocation/Budget Narrative, Budget Detail, Amendment)- Updated: April 5, 2012
  4. Proposal Narrative doc format of fy13_hs_supplemental_proposalnarrative.doc
  5. Projected Deliverables Form xls format of fy13_hs_projected_deliverables.xls
  6. Copy of your agency Indirect Cost Approval Letter (if you are claiming Indirect Cost)
  7. Head Start Site Survey


To be mailed to:

One original (all signatures must be in blue ink) and two copies of these documents.

  1. Checklist for Grant Application
  2. Signed Cover Sheet
  3. Application for Program Grant  Workbook
  4. Proposal Narrative
  5. Projected Deliverables Form
  6. Copy of your agency Indirect Cost Approval Letter (if you are claiming Indirect Cost)
  7. Head Start Site Survey


Applicants must also complete and mail one original packet of the following forms with their Grant Application response (unless applicant already has these documents on file with the Commonwealth of MA)

MA Standard Administrative Forms



Department of Early Education and Care

FY 2013 Head Start State Supplemental Renewal Grant Application – Fund Code 390

Attention: Jessica Fix

51 Sleeper Street, 4th Floor

Boston, MA  02210



Additional Information

The following Appendices are for reference only; they do NOT need to be filled out by the Respondent or included in any response submitted.

Appendix A: Instructions for completing the Application for Program Grant Workbook doc format of Appendix_A_FY13_Head Start_Instructions for Application
file size 2MB

Appendix B:  Rating Criteria doc format of Appendix_B_Rating_Criteria.doc

Appendix C:  Eligibility Amounts xls format of Appendix_C_ FY13_ Head Start Eligibility Amounts.xls

Appendix D:  Grant Payment Terms, Grant Expenditures, Termination, Recoupment of Funds, and Relevant Law doc format of Appendix_D_FY2013_Grant_Payments_Terms.doc

Appendix E:  Budget Guidelines/Use of Funds xls format of Appendix_E_FY13_ HS_Budgetguidelines.xls

Appendix F: State-Funded Enrollment by Program doc format of Appendix_F_FY13 State Funded Enrollment by Program.doc

Appendix G: QRIS Standards and Core Competency Areas doc format of Appendix_G_QRIS Standards and Core Competency Areas.doc

Information provided by the Department of Early Education and Care. Created: March 21, 2012

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