Grant Description & Purpose

The Massachusetts Head Start State Supplemental Renewal Grant aims to support the development and creation of a system of early quality education and care. In this system, Head Start (HS) and Early Head Start (EHS) programs are key partners in supporting and enhancing the Department of Early Education and Care (EEC) broader commitment to ensure that all children and families have access to the full array of Head Start services. Through this Request for Proposals, EEC aims to continue to support Head Start and Early Head Start in providing quality education and comprehensive services statewide.

Eligible Applicants

Vendors who received grants awards through the statewide FY2013 Head Start State Supplemental Renewal Grant are eligible to apply for these funds.

Responses to this Grant Renewal Application (RFR) are due to EEC by 4:00 PM on May 30, 2013. Please see the Grant Renewal Application (RFR) for a timeline of additional dates relevant to responding to this Grant Renewal Application (RFR).


Grant Application Release/Posting:                                 April 24, 2013 

Submission of Intent to  Renew:  

Email Intent to  Renew to


April 26, 20134:00 PM

Renewal conference:   

EEC-Central Office      

Location: 51 Sleeper Street, Boston, MA 02210              

April 30, 201310:00 AM – 12:30 PM                             

Renewal conference:                                         

EEC-Central Regional Office

10 Austin Street, Worcester, MA 01609


May 9, 201310:00 AM – 12:30 PM                             

Submission of Written Inquiries:        

Applicants must submit written inquiries to


May 10, 20134:00 PM

Response to Written Inquiries:    


May 14, 2013 (estimated) 

Submission Deadline:

Applicants must submit renewal applications to


May 15, 2013 through

May 30, 2013

4:00 PM
Follow-upJune 17-21, 2013 (estimated) 
Preliminary Notification of Grantees:                                                                                 

June 24, 2013


4:00 PM
Grantees are Notified of Renewal Awards:                                   June 28, 2013 (estimated) 
Grant Start Date:                                                                      July  1, 2013 (estimated) 


FY2014 Head Start Supplemental Renewal Grant Question and Answers docx format of FY2014_Head_Start_Q&A_5_17_13.docx

FY2014 Head Start Supplemental Renewal Conference pptx format of Head Start PPP 5-9-13 Worcester.pptx
file size 2MB  

Application Information

To apply for this grant click here:

                FY2014 Head Start Supplemental Grant doc format of HS FY14 Grant Application RFR.doc

Application Submission Information

In accordance with the submission requirements detailed below, all required documents, including the online application, budget workbook, narrative questions, attachments, and fiscal forms must be received at EEC’s Central Office by 4:00 PM on May 30, 2013.

Section A:  Online Application

The online portion of the grant application includes the following information that must be submitted online, printed and submitted as part of the application by mail with 1 original and 2 copies.

1)  Program Contacts

2)  Communities Served

3)  Languages Spoken

Section B.  All of the following documents below must be submitted:

  • by mail with one (1) original (all signatures must be in blue ink) and two (2) copies,
  • electronically
  1.   Checklist for Grant Renewal Application doc format of Checklist for Grant Renewal Application.doc
  2.   Signed Cover Page doc format of FY2014_HS_Signed_Cover_Page.doc
  3.   Budget Workbook xls format of Budget__Workbook_Head_Start.xls
(Updated 5/16/2013)
  4.   FY14 Proposal Narrative Questions doc format of FY14-HS Proposal Narrative.doc
  5.  Copy of Indirect Cost Approval Letter (if you are claiming Indirect Cost)
  6.  FY2014 Projected Deliverables Form and 
  7.  Head Start Site Survey (Includes Center Based, Family Child Care, and Home-Based Programs) .  Please, make sure to review and provide updated data for FY2014. Download the file and save it to your computer. (i.e. FY14headstartsitesurveynameofyourleadagency)

     To complete and submit the online Head Start Site Survey

Required Electronic Submissions:

Submit documents via email as an attachment to EECSubmission@MassMail.State.MA.US. Please include name of grant and name of your agency on the subject line of the email.  Example:  FY2014 HS, Boston Social Services.

Renewal grantees must also complete and mail one original packet of the following forms with their Grant Renewal Application response (unless applicant already has these documents on file with the Commonwealth of MA)

MA Standard Administrative Forms


Department of Early Education and Care
FY 2014 Head Start Supplemental Renewal Grant, Agency Name, Program Name
Attention: Jessica Fix, Grants Administration
51 Sleeper Street, 4th Floor
Boston, MA 02210

Additional Information

The following Appendices are for reference only; they do NOT need to be completed or included in any response submitted.