Grant Description & Purpose

The Educator and Provider Support (EPS) Grant is designed to support the ongoing development of a statewide professional development system that provides intentional professional development opportunities and technical assistance to early education and out-of-school time providers and educators across the EEC’s mixed delivery system, regardless of setting, age group, and position level. Grantees are responsible for providing professional development opportunities that meet the needs of the field and supports best practices, professional development pathways, and program quality.

Responses to this Grant Application (RFR) are due to EEC by 4:00 PM on May 15, 2017.

Application Information

Before completing your FY 2018 Educator and Provider Support Online Application (Fund Code 322), please read the Grant Application (see below) and the grant application instructions posted on COMMBUYS and the EEC Website FY2018 EPS Grant Application- RFR  docx format of FY2018 EPS Grant Application- RFR

COMMBUYS Registration Instruction

Get Notified When Grants are Posted in COMMBUYS
A recent enhancement to COMMBUYS, the State's procurement system, enables registered organizations to receive email notifications of Grants* posted in the COMMBUYS Market Center.

To automatically receive these notifications, organizations need to establish a Vendor Profile in COMMBUYS - an action that takes a few minutes to complete and has no associated cost - and select the UNSPSC commodity code assigned to Grants (00-00-00).**

For Internet Explorer (IE) users, version 10 and under, changes may be needed to the browser setting. If you are unable to access COMMBUYS using IE, implement the following setting change:

  • Select Tools from the browser Toolbar, and choose Internet Options;
  • From the Advanced tab, scroll down toward the bottom and select Use TLS 1.2;
  • Click OK.

If you have questions, please contact the COMMBUYS Help Desk at 1-888-627-8283 or COMMBUYS@state.ma.us.  

To establish a Vendor Profile in COMMBUYS:

  • Go to www.COMMBUYS.com and click the "Register" link;
  • Be prepared to provide the name, address, email, and Federal Employer Identification Number (FEIN) for your organization;
  • Use the UNSPSC commodity code for Grants (00-00-00) when establishing your Vendor Profile;
  • Reference our Registration Resources for assistance:

Find Grant Opportunities in COMMBUYS

Using the public search in COMMBUYS:

  • Select Contract & Bid Search;
  • Under Advanced Search, select Bids;
  • Search "00-00 - Grant Opportunity" in the UNSPSC Segment-Family search field.*

Reference OSD's Locate a Grant in COMMBUYS job aid for additional guidance. 

Please note: Applicants will be required to be specify an Administrator as part of the registration process. COMMBUYS will confirm that the Tax ID entered does not already exist in the system. If the Tax ID is already in use, you will need to follow-up within your own agency to a obtain access to COMMBUYS. More detailed instructions are provided in the job aid if this applies to your agency. 

Access our COMMBUYS job aid to Locate a Grant Posting and Create a Response.

*All state agencies are subject to 815 CMR 2.00, State Grants, Federal Grant Awards, Federal Subgrants, and Subsidies, as well as the Office of the Comptroller's policy on State Grants, Federal Sub-Grants and Subsidies, Departments must use COMMBUYS to publicly post the availability of a discretionary Grant or Grant Program and publish the results of grantee selections. Use of COMMBUYS to receive electronic quotes for grant opportunities is optional; however, state agencies are encouraged to require grantees to register and submit quotes (applications) through COMMBUYS, which provides a central repository for receipt of electronic applications. As more grantees use COMMBUYS to identify grant opportunities, they will have a single location to apply for grants from multiple state agencies, resulting in efficiencies for both the grantees and the state agencies. 

**This United Nations Standard Products and Services Code (UNSPSC) is specific to Massachusetts and COMMBUYS, so no information about the code will be available on UNSPSC websites. As this is a new feature, interested organizations also may wish to conduct additional searches to find Grants prior to this enhancement. Using the Advanced Search feature, enter the word "Grant" in the Bid Description field, or narrow searches by selecting specific agencies from the Organization drop-down menu.  

Eligible Applicants

This is a renewal grant open only to FY 2017 EPS grantees that are in good standing with EEC and can demonstrate through the submission of a successful grant application that they are able to meet the priorities and required services as outlined in this grant application.  EEC expects to award funds to vendors providing the best value to the Commonwealth with the goal of identifying vendors that are collectively capable of providing professional development services across all EEC regions.  EPS grantees may only apply for the EEC designated region that they are currently serving.

Timeline

Procurement Activity

Date

Time

Grant Application Release/Posting

April 18, 2017

 

Submission of Written Inquiries

Applicants must submit written inquiries to:

EECSubmission@massmail.state.ma.us          

April 25, 2017

4:00 PM

Response to Written Inquiries

May 2, 2017

 
Submission Deadline for Quotes/Bid Responses

May 15, 2017

4:00 PM

Notification of Awards (Estimated)

June 15, 2017

 
Estimated Grant Start Date

July 1, 2017

 

Application Submission Information

In accordance with the submission requirements detailed below, all required documents, including the online application, attachments, and fiscal forms must be received at EEC’s Central Office by 4:00 PM on May 15, 2017.

Renewal Grants only: EEC will accept, review, and process renewal applications beginning May 10, 2017Grant applications will NOT be accepted after 4:00 PM on May 15, 2017.

Online Application

To complete and submit an Online Application, please click the following link:  FY2018 EPS Online Application

The online portion of the Grant Application includes the following information that must be submitted online and printed as a PDF document.

  • Once submitted, you will be able to print your entire application as a PDF by clicking Print Summary.
  • The PDF document MUST have a SUBMISSION DATE and TIME on the top of each page (except the cover page-see instructions below.
  1. Contact Information
  2. Communities Served
  3. Languages Spoken
  4. Lead Agency Budget
  5. Subcontractor Budget
  6. Budget Summary
  7. Narrative Questions
  8. Projected Deliverables
  9. Required Grant Forms
    1. Appendix H: Grant Roles and Responsibilities
    2. Lead Agency Indirect Cost Approval Letter (if applicable)
    3. Subcontractor Indirect Cost Approval Letter (if applicable)
  10. Checklist
  11. Cover Page

All of the following documents below must be submitted:

  • by mail with one (1) original (all signatures must be in blue ink) and three (3) copies:
    • The entire PDF document generated by the Online Application. 
      • You must have a submission date and time on the top of each page. 
      • In order to get the entire PDF, you click the SUBMIT button and then click the PRINT SUMMARY button.
      • With original wet signature on the Cover Page
        • (This is the only hard copy page that can be submitted without a submission date and time.)
    • Required Grant Forms:
      • Appendix H: Grant Roles and Responsibilities
      • Lead Agency Indirect Cost Approval Letter (if applicable)
      • Subcontractor Indirect Cost Approval Letter (if applicable)
  • Please Note: The Required Grant Forms must be submitted as hard copies, as these do not print as part of the PDF document.  Grant applications will be considered incomplete if both hard copies and electronic copies are not received.

To:

Department of Early Education and Care
FY 2018 Educator and Provider Support Grant
[Insert Agency Name, Program Name]
Attention: Grants Administration
51 Sleeper Street, 4th Floor
Boston, MA 02210

  • Please note: For FY 2018 grants, your agency DOES NOT have to email EECSubmission@massmail.state.ma.us to notify us of your online submission or send any required forms as email attachments.

EEC will disqualify any incomplete or late grant applications from consideration/review.

Please note: If your application is selected for funding, EEC will e-mail an amended Standard Contract Form to the individual identified as the “Applicant Contact” on your original CFCE grant application. This Form will need to be printed, signed (in blue ink), and returned to EEC prior to the Grant start date. Directions on how to submit that signed form to EEC will be explained with the form.

Additional Information:

The following Appendices are for reference only; they do NOT need to be filled out by the Respondent or included in any response submitted.