RFR Description & Purpose:

With this funding EEC seeks to purchase paper based and on-line child assessment tools, tool-kits, IT subscriptions, and accompanying technical assistance to allow early education and care programs (schools, family child care providers, and center-based programs) to gather, collect and input on-line data regarding children enrolled in their programs.  This data will be used to develop policies, inform stakeholders, and plan for the future.



RFR Posting:                                 September 26, 2012 

Submission Deadline:

Bidders must submit proposals to RTTTProcurement@MassMail.State.MA.US

October 12, 20124:00 PM
Bidders are Notified of Contract Awards:                                            October 17, 2012 (estimated) 
Contract Start Date:                                                                      October 23, 2012 (estimated) 


Application Information:

To apply for this grant click here:

ELCG: Project 3.6: Child Assessment Tools Question and Answers doc format of RTT ELC Grant Q  A Child Assessment Tools.doc

ELCG: Project 3.6: Child Assessment Tools doc format of ELCG Project 3 6 CHILD ASSESSMENT TOOLS.doc


Application Submission Information:

In accordance with the submission requirements detailed below, all required documents, including, but not limited to proposal narrative, attachments, fiscal forms and the Certification Regarding Lobbying Form must be received at EEC’s Central Office by 4:00 PM on October 9, 2012.


To be submitted electronically and to be mailed:

One original (all signatures must be in blue ink) and three copies of the following documents:

The Required Program Forms below must be submitted via email as an attachment to: RTTTProcurement@MassMail.State.MA.US. Please include name of grant and name of your agency on the subject line of the email.  Example:  FY 2013 Education Grant, Boston Social Services

  1. Budget Narrative xls format of BudgetNarrativeSpreadsheetFINAL.xls
  2. Budget Template xls format of BudgetTemplateFINAL.xls
  3. Certification Regarding Lobbying Form doc format of RTTELCGCertificationRegardingLobbyingForm.doc
  4. Detailed Project Budget and narratives doc format of RTTT-ELCDetailedProjectBudgetsandNarratives.doc
– for your information
  5. Narrative Questions (Appendix A in RFR)

Bidders must also complete and mail one original packet of the following forms with their RFR response (unless applicant already has these documents on file with the Commonwealth of MA)

MA Standard Administrative Forms



Department of Early Education and Care

ELC grant Project 3.6 Child Assessment Tool

Attention: Loida Marquez

51 Sleeper Street, 4th Floor

Boston, MA 02210



EEC may disqualify any incomplete grant applications from consideration/review.


Please note: If your application is selected for funding, EEC will e-mail a Standard Contract Form to the individual identified as the “Applicant Contact” in Part 1 of each response.  This Form will need to be printed, signed (in blue ink), and returned to EEC prior to the Grant start date.  Directions on how to submit that signed form to EEC will be explained with the form.

Additional Information:

The following Appendices are contain within RFR.

Appendix A:  Narrative Questions

Appendix B:  Evaluation and Rating Criteria  

Appendix C:  Requirements Specific for Contractor Receiving Race to the Top – Early Learning  Challenge Grant Funds

Appendix D: FFATA Requirements