Grant Description & Purpose:

Through this competitive Grant Application, EEC seeks to supplement existing adult literacy programs with the addition of a proven family literacy resource.  This resource is intended to engage and support a minimum of 25 families of high needs children per grantee to promote school readiness for their children through the provision of specific adult literacy activities, including use of the IBM Reading Companion software, and the provision of information and techniques to enable parents to support literacy development in their children.  EEC is grateful to International Business Machines Corporation (IBM) for its partnership and generosity in this initiative.



Grant Application Release/Posting:   


 October31, 20124:00 PM

Submission of Written Inquiries:        

Applicants must submit written inquiries to 


November 9, 20124:00 PM

Response to Written Inquiries:    


 November 16, 20124:00 PM

Submission of Intent to Bid:  


November 23, 20124:00 PM

Submission Deadline:

Applicants must submit proposals to: RTTTProcurement@MassMail.State.MA.US


November 30, 20124:00 PM



 December 7, 20124:00 PM
Bidders Submit Final Documentation (if required):December 14, 20124:00 PM
Bidders are Notified of Preliminary Approval (subject to completion of signed agreement with IBM):                                            December 21, 20124:00 PM
Grant Start Date:                                                                       January 2, 2013 or upon completion of signed letter of agreement with IBM, whichever is later 


Application Information:

 To apply for this grant click here:

  ELCG: Project 4.3 Supporting Family Literacy B RFR doc format of RFR4.3familyliteracyrdposting803-b.doc


Application Submission Information:

In accordance with the submission requirements detailed below, all required documents, including, but not limited to proposal narrative, attachments, fiscal forms and the Certification Regarding Lobbying Form must be received at EEC’s Central Office by 4:00 PM on November 30, 2012.

To be submitted electronically:

The Required Program Forms below must be submitted via email as an attachment to: RTTTProcurement@MassMail.State.MA.US. Please include name of grant and name of your agency on the subject line of the email.  Example:  FY 2013 Education Grant, Boston Social Services

  1. Checklist for Grant Application doc format of ChecklistGrantApplication.doc
  2. Signed Cover Sheet doc format of Signedcoversheet.doc
  3. RTTT Budget xls format of RTTTBudget.xls
  4. RTTT Budget Narrative for each calendar year xls format of RTTTBudgetNarrativeforeachcalendaryear.xls
  5. Proposal Narrative (Appendix A)
  6. Copy of Indirect Cost Approval Letter (if you are claiming Indirect Cost)
  7. Certification Regarding Lobbying Form doc format of RTTELCGCertificationRegardingLobbyingForm.doc
  8. Application for IBM Reading Companion Grant doc format of IBM AffirmationCertificate.doc
, including proposal narrative and list of Board of Directors, including names, titles and affiliations (if applicable).  Note: Copy of nonprofit certification by IRS, audited financial statement or IRS form 990, and IBM Corporate Citizenship and Corporate Affairs Affirmation of Compliance need not be submitted by e-mail.

To be mailed:

One original (all signatures must be in blue ink) and two copies of these documents.

  1. Checklist for Grant Application
  2. Signed Cover Sheet
  3. RTTT Budget
  4. RTTT Budget Narrative for each calendar year
  5. Proposal Narrative (Appendix A)
  6. Copy of Indirect Cost Approval Letter (if you are claiming Indirect Cost)
  7. Certification Regarding Lobbying Form
  8. Application  for IBM Reading Companion Grant, including:
  9.  Proposal narrative (see Appendix D)
  10. Copy of nonprofit certification by IRS (not required of public schools)
  11. Audited financial statement or IRS form 990 (not required of public schools )
  12. List of Board of Directors, including names, titles and affiliations (if applicable)
  13. Signed IBM Corporate Citizenship and Corporate Affairs Affirmation of Compliance

Applicants must also complete and mail one original packet of the following forms with their Grant Application response (unless applicant already has these documents on file with the Commonwealth of MA)

MA Standard Administrative Forms



Department of Early Education and Care

FY2013 ELCG Project 4.3: Supporting Family Literacy

Attention: Michele Smith

51 Sleeper Street, 4th Floor

Boston, MA 02210


EEC may disqualify any incomplete grant applications from consideration/review.


Please note: If your application is selected for funding, EEC will e-mail a Standard Contract Form to the individual identified as the “Applicant Contact” in Part 1 of each response.  This Form must be printed, signed (in blue ink), and returned to EEC prior to the Grant start date.  Directions on how to submit that signed form to EEC will be provided with the form.


Additional Information:

The following Appendices are for reference only; they do NOT need to be filled out by the Respondent or included in any response submitted.

Appendix A doc format of AppendixA.doc
:  Evaluation and Rating Criteria and Proposal Narrative Questions                                                                 

Appendix B doc format of AppendixB.doc
:  Grant Payment Terms, Grant Expenditures, Termination, Recoupment of Funds, and Relevant Law                                                                                            

Appendix C doc format of AppendixCRTTTELCBudgetDetailandNarrativeInstructions
:  RTTT Budget Guidelines/Use of Funds                                      

Appendix D doc format of AppendixDIBM.doc
IBM Reading Companion Grant Proposal Outline

Appendix E doc format of AppendixERTTELCGContractRequirements.doc
:  RTTT – Contract Requirements