Supportive Child Care Subsidy Policy Statement
The DCF social worker must maintain regular contact with the Supportive Child Care provider to obtain updates about the child's attendance and progress in care, and to address any issues identified by the Supportive Child Care provider that may jeopardize the child's placement in Supportive Child Care.
Such issues may include but are not limited to:
- excessive absence
- misuse of transportation services, or
- disruptive behavior
When such issues are reported to the DCF social worker s/he will evaluate with the family, the Supportive Child Care provider, the area child care coordinator, and his/her supervisor, the appropriateness of continuing Supportive Child Care; make recommendations for appropriate interventions or referrals for additional support services as needed; or initiate plans for the termination of Supportive Child Care when applicable. (See P-EEC-Supportive-16, Ongoing Responsibilities of the Supportive Child Care Provider; P-EEC-Supportive-14, Delivery of Transportation; and P-EEC-Supportive-09, Termination of Supportive Child Care & DCF Appeal Rights)
DCF must renew the family's authorization for Supportive Child Care at least every six months. The DCF area child care coordinator will track due dates for child care reauthorizations in order to notify the appropriate DCF social worker at least two weeks in advance of the date when a service reauthorization is due.
An area child care coordinator may request that Supportive Child Care providers submit lists of children needing reauthorizations for the following month by the 15th of each month. Whenever possible the consideration to reauthorize Supportive Child Care services should coincide with the DCF Progress Supervisory or Foster Care Review.
Regardless of whether the reauthorization for Supportive Child Care coincides with the DCF case review process, the Supportive Child Care provider should be invited to attend the portion of the Progress Supervisory Review or Foster Care Review that focuses on the child's progress. This is necessary for case management purposes to incorporate the provider's feedback and the contents of the provider's quarterly progress reports, and when timeframes coincide, to also determine the appropriateness of continuation of Supportive Child Care. (See P-EEC-Supportive-16, Ongoing Responsibilities of the Supportive Child Care Provider)
When the reauthorization timeframe does not coincide with the DCF case review schedule, or the Progress Supervisory Review is a written review process, the DCF social worker must have a telephone conversation with the Supportive Child Care provider in order to incorporate their feedback into case management decisions, and to determine the appropriateness of continuing Supportive Child Care.
At each Supportive Child Care reauthorization, the DCF social worker and his/her supervisor (in collaboration with the area child care coordinator when requested) will also consider the appropriateness of waiving the parent fee and the continued need for transportation. When it is clinically appropriate the worker will discuss with the parent and the provider the assessment of a fee, and/or the assumption of parental responsibility for transporting the child, to help prepare the family for the transition from Supportive Child Care to Income Eligible Child Care.
In cases where the DCF social worker and supervisor wish to continue Supportive Child Care as an exception to the one year of service normally allowed for Supportive Child Care, the DCF social worker must complete and submit a Supportive Child Care One Year Exception form to the Area Director (or his/her designee) for approval before services can be continued.
After each review the DCF social worker will update the DCF Authorization for Supportive Child Care form indicating whether care will be continued or terminated, and submit it to the DCF area child care coordinator. For services continuing beyond one year, the DCF social worker must submit both a Supportive Child Care One Year Exception form approved by the Area Director (or designee), and the DCF Authorization for Supportive Child Care form.
After notification by the DCF social worker of reauthorization or termination of Supportive Child Care, the area child care coordinator will notify the Supportive Child Care provider in which the child is enrolled, and will send a copy of the updated DCF Authorization for Supportive Child Care form. In cases continuing beyond one year, the DCF area child care coordinator will include a copy of the Supportive Child Care One Year Exception form. The area child care coordinator will also inform EEC for informational purposes of all cases that are authorized beyond one year by submitting copies of both forms to the appropriate EEC Regional Policy and Training Advisor.
Information provided by the Department of Early Education and Care. Created: October 25, 2002.