Supportive Child Care Subsidy Policy Statement
Number: P-EEC-Supportive-07

Pre-Placement Conference

A pre-placement conference must take place before the child's first day in Supportive Child Care. The DCF social worker and the Supportive Child Care provider will work together and decide who will arrange with the family a date for all parties to meet at a pre-placement conference.

If responsibility for contacting the family regarding the conference is delegated to the Supportive Child Care provider, the Supportive Child Care provider will notify the DCF social worker if unable to reach the family within three days. The DCF social worker must contact the family to determine a date for a pre-placement conference and/or to determine whether the referral should be pursued or withdrawn.

If a date for the pre-placement conference is not confirmed within seven days of the referral, the Supportive Child Care provider will notify the DCF area child care coordinator for assistance. If the DCF social worker determines that the referral will be withdrawn, the social worker will notify the DCF area child care coordinator, who will notify the Supportive Child Care provider.

The DCF social worker's participation in a pre-placement conference is important

  • to ensure that disorganized or resistant families make the connection with the program necessary to begin Supportive Child Care
  • to establish a consensus on goals, timelines and respective roles and responsibilities, and
  • to set a tone for the family regarding the provider's role

At the pre-placement conference the DCF social worker will discuss:

  • DCF's overall goals for the family and the role of Supportive Child Care in the DCF service plan
  • relevant strengths and pertinent history of the child and family;
  • family status (service plan, concerns, motivation);
  • special needs and supports that may be needed to maintain placement;
  • issues/concerns the Supportive Child Care Provider should monitor;
  • family involvement in other collateral services and expectations regarding collaboration;
  • any specific concerns or other requirements of the family (e.g., a restraining order against a particular family member, etc.);
  • the transportation needs of the family;
  • parent fee obligations, if applicable;
  • the timing of Quarterly Provider Reports; 1
  • the nature and expected frequency of contact between the DCF social worker and the Supportive Child Care provider, and the name of the social worker's supervisor as a back up plan for communication if the social worker is unavailable;
  • the DCF social worker's plan for the family and the anticipated date of child care termination; and
  • the date for the post-placement conference between the family, the provider and, when appropriate, the DCF social worker. Depending upon the specifics of the case, the DCF social worker may arrange to attend the post-placement conference or the provider and the DCF social worker may confer by telephone after the conference between the family and the provider. (See policy EEC-Supportive-15: Provider Responsibilities 45 Days After Placement.)

1 Whenever possible the Quarterly Provider Reports should coincide with Progress Supervisory and/or Foster Care Reviews, to allow integration of the information into overall case management. However a more frequent reporting timeframe may be requested at the discretion of the DCF social worker under special circumstances (such as preparation for court action).
Information provided by the Department of Early Education and Care . Created: October 25, 2002.