Supportive Child Care Subsidy Policy Statement
Number: P-EEC-Supportive-13

A pre-placement conference must take place before the child's first day in Supportive Child Care. The DCF social worker and the Supportive Child Care provider will work together and decide who will arrange with the family a date for all parties to meet at a pre-placement conference.

If responsibility for contacting the family regarding the conference is delegated to the Supportive Child Care provider, the Supportive Child Care provider will notify the DCF social worker if unable to reach the family within three days. The DCF social worker must contact the family to determine a date for a pre-placement conference and/or to determine whether the referral should be pursued or withdrawn.

If a date for the pre-placement conference is not confirmed within seven days of the referral, the Supportive Child Care provider will notify the DCF area child care coordinator for assistance. If the DCF social worker determines that the referral should be withdrawn, the social worker will notify the DCF area child care coordinator, who will notify the Supportive Child Care provider.

All efforts at contact will be documented by the Supportive Child Care provider and kept in a Supportive Child Care Referral Log, listing the date of referral, the name of the social worker, the DCF area child care coordinator, and date(s) of contact.

At the pre-placement conference the DCF social worker will be expected to first discuss casework information and the presenting needs of the family. In addition, the Supportive Child Care provider will:

  • discuss the Supportive Child Care program, including the social services available and the role the program can play in meeting the needs of the family;
  • explain the provider's methods of ongoing observation, recording and evaluation, and what the family can expect during the initial 45 day assessment period;
  • discuss the nature and frequency of contact between the family and provider, and the expected level of family involvement in the Supportive Child Care program;
  • explain the provider's transportation policies, including provider and parent responsibilities, consequences for misuse of transportation, and identification of the provider's transportation coordinator;
  • collect information and documentation (including health and immunization information, signatures and consents) required by EEC licensing regulations;
  • describe the information shared in the Supportive Quarterly Provider Reports to the DCF social worker;
  • help the family complete the EEC Child Care Application and Fee Agreement;
  • determine whether the child is residing with a foster parent and if the foster parent works; 1
  • explain to the family the benefits of providing income documentation within 45 days of enrollment; 2
  • assess of a fee, unless the DCF social worker exempted the family from paying fees; and
  • discuss attendance expectations and completion of the EEC Supportive Child Care Attendance Notification form.

A date for the Post-Placement Child Care Conference will be scheduled. Depending upon the needs of the case, such a meeting will be held no later than 45 calendar days after placement.

In addition, based on the information the DCF social worker has shared, the Supportive Child Care provider will assess the child and identify any special supports that may be necessary to serve the child. Children with special needs who cannot attend Supportive Child Care without specific program accommodations may be eligible for funding from the Supportive Flex Pool when such funding is available.

If a child has documented special needs, the Supportive Child Care provider may contact the EEC Regional Policy & Training Advisor to request Supportive Flex Pool funding to support a child's enrollment in the program (refer to P-EEC-Supportive-18: Supportive Flex Pool).

Once the child begins Supportive Child Care the provider must notify the DCF area child care coordinator of the child's actual start date. In the Supportive Child Care Referral Log the Supportive Child Care provider documents the date the provider informed DSS, and the actual start date of the child. The provider must also record the nature of any delays in the enrollment process. Providers will not be reimbursed for more than fifteen working days from the date of termination from care and a new enrollment into that slot. This 15-day period applies whether or not a child is on referral. (refer to P-EEC-Supportive-19: Reimbursement).

1 Foster children may only be enrolled in Supportive Child Care when they require the support of the social services provided through Supportive Child Care. In order to maximize revenues, Supportive Child Care providers must identify children enrolled in EEC subsidized child care who are residing with working foster parents. Foster families that require child care primarily because of the foster parent's work or training need, rather than the child's need for supportive services, should be referred to the appropriate Child Care Resource & Referral Agency to obtain a Foster Child Care Voucher or to be placed on the CCR&R waitlist.

2 Documentation of income must be encouraged, but is not a requirement of enrollment in Supportive Child Care. Eligible families who meet income requirements at the time of enrollment in Supportive Care [below 50% of State Median Income (SMI), or below 85% SMI if the family includes a child with special needs or an incapacitated parent] will be eligible to transfer between child care subsidy programs at a higher income level when Supportive Care ends.

Information provided by the Department of Early Education and Care . Created: October 25, 2002; Last reviewed: August 26, 2004.