Teen Parent Child Care Subsidy
POLICY STATEMENT: P-EEC-TPCC- 17
Teen Parent Child Care contractors will be reimbursed a per diem rate for each child enrolled in child care. The per diem rate will be based on the child's age 1 and the maximum regional rate for the Tier for which the program has qualified, or the contractor's published private rate, whichever is less. If a parent withdraws from the program without notice, providers may bill for up to two weeks of child care following the last day the child attends, provided the slot remains unenrolled.
Coordination, Assessment and Transportation Services
In addition to the per diem child care rate, TPCC contractors will be reimbursed for coordination and assessment services and transportation required under the contract. The contractor will be reimbursed at a daily accommodation rate for each slot in the contract, regardless of whether the slot is currently enrolled. The provider will bill EEC for 1/12th of the annual contract accommodation amount monthly. Dollars within the accommodation funding may be spent as necessary for coordination, assessment and transportation of each child.
Flexible Pool Funding
Additional funding beyond maximum contract obligations is available to TPCC providers for a variety of additional services to teen parents, including:
- Group I - Counseling: includes support group services, individual, family and group counseling services, and coordination and assessment services for a pregnant teen in her third trimester
- Group II - Training: includes parenting education, life skills workshops, educational tutoring, and family literacy skills
- Group III - Home Visiting
Programs will be reimbursed for services billed in each category when the program has completed a comprehensive teen parent assessment, and an individual service plan for the family that demonstrates the need for the particular services. To be reimbursed for these services through flexible pool funding, programs must complete the "Teen Parent Service Delivery Report", and submit it monthly with their billing. No prior authorization is required.
Programs may also bill directly at the end of each month through the TPCC flex pool for families that meet continuity care of priorities (a change of geographic location, or a re-enrollment within 3 months after a temporary termination of care due to either the child's illness, an accident, parent's extended vacation leave, or interruption in the teen's service based on funding availability). No prior authorization is required.
Programs may also receive flexible pool funding to support children with special needs in child care settings. Providers will be reimbursed when the provider has requested and received prior approval from the EEC Policy and Training Advisor on the appropriate flex pool request forms.
In addition, all Head Start and Early Head Start partner slots will be funded through the flexible pool.
When all contracted slots within a TPCC program are full and the provider has additional licensed capacity, Child Care Resource and Referral Agencies (CCR&Rs) may write vouchers for teen parents who meet eligibility requirements for receipt of voucher child care services (See Policies P-EEC-TPCC-04, Eligibility, and P-EEC-TPCC-07, Application.)
The vouchers will be written at the maximum regional rate for the Tier for which the program has qualified, or the contractor's published private rate, whichever is less, plus a per diem accommodation rate for coordination, assessment and transportation services.
In addition, programs will be reimbursed for counseling, parent training or home visiting services provided to teen parents when these programs complete the "Teen Parent Service Delivery Report" and submit it to their CCR&R monthly with their billing. Programs will further be reimbursed for counseling, parent training and home visits provided to pregnant teens who meet eligibility requirements when such services are billed on the Teen Parent Service Delivery Report. (See Policy P-EEC Subsidy 01-05 Services To Pregnant Teens.) 2
Programs shall be reimbursed for services billed in each category when the program has completed a comprehensive teen parent assessment and an individual service plan for the family that demonstrates the need for such services. No prior authorization to bill for these services is required.
Other requests for flex pool funding to accommodate and support a child with special needs in the child care setting will be reimbursed when the provider has requested and received prior approval from the CCR&R on the appropriate flex pool request forms.
1 Reimbursement is based on the actual age of the child, regardless of the allocation of contracted slots across age groups. Contractors may enroll children who fall within any of the age groups contracted or approved for TPCC referrals, provided they do not exceed their total contract capacity and can serve the child without violating EEC licensing requirements.
2 Services to eligible pregnant teens must be funded through vouchers. Pregnant teens may not enroll in contracted TPCC slots to receive support services during their last trimester of pregnancy.
Information provided by the Department of Early Education and Care. Created: March 18, 2003; Last Reviewed: April 3, 2003.