Gateway Cities English Language Learners Enrichment Academies Grant Program
Fiscal Year 2016

https://www.commbuys.com/bso/external/bidDetail.sdo?bidId=BD-16-1036-EDU01-EDU01-00000007156&parentUrl=activeBids

OVERVIEW

PURPOSE OF THE COMPETITIVE GRANT PROGRAM

The purpose of the Gateway Cities Education Agenda – English Language Learners Enrichment Academies Competitive Grant is to support the implementation of targeted strategies that will provide intensive and accelerated learning opportunities for middle and high school students who are English language learners.  The intended outcomes of these competitive grants are as follows:  1) measurable increases in students’ English language fluency, comprehension, and reading and writing abilities; 2) increased student confidence to participate successfully in and complete all academic classes; and 3) longer-term improvements as measured by statewide assessments and achievement in academic courses, quicker exit from English language learner status, and higher retention and graduation rates. 

Grant applicants will submit proposals to operate English Language Learner Enrichment Academies during the summer of 2016 that will provide middle and high school English language learners in their communities with high-intensity learning and enrichment opportunities.  These Academies must offer full-day (at least six hours a day) services to students for a minimum of twenty days (four days a week for five weeks, five days a week for four weeks, etc.) – and must provide a minimum of 120 hours of services.  These Academies must be designed for middle and high school students who are classified as English language learners and are eligible to receive instruction that is designed to assist them in learning English and in learning subject matter content, and must also accelerate students’ acquisition of English language and literacy skills and provide students with varied learning environments.  Applicants may provide targeted services to a specific population or populations of English language learners with particular needs, including those with interrupted formal schooling or those at risk of dropping out of school.

Grant applicants will:

  1. Provide detailed information about their methods for identifying the population(s) of eligible students who will receive targeted services as well as the program’s student retention strategy. Applicants that have been awarded funding in the past will provide specific information about how these methods may have been refined;
  2. Estimate the total number of students in these target population(s) and the percentage of the Gateway municipality’s English language learner population to be served;
  3. Propose a method for prioritizing students for services if the awarded grant does not enable the applicant to meet the needs of all students in the target population(s); and
  4. Detail a Summer Academy schedule that meets the grant objectives.

Additionally, grant recipients will submit attendance and performance data to the Executive Office of Education (EOE) at the conclusion of the program. Grant applicants are required to identify an individual who will be responsible for coordinating all grant-related activities, including the collection and submission of data to the EOE.

Prior to submitting a grant application, applicants may find it useful to review the Annenberg Institute of School Reform’s evaluation of the 2014 Gateway Cities English Language Learners Enrichment Academies Grant program at: http://annenberginstitute.org/publications/evaluation-2014-gateway-cities-english-language-learner-enrichment-academies.

FUNDING AND ELIGIBILITY

Approximately $1.1 million is available for grant awards. Applicants may be awarded up to $300,000 to operate an English Language Learner Academy during the summer of 2016. Based on programmatic costs in 2014, it is anticipated that the per-pupil cost will be approximately $2,000. At the conclusion of the programs, grant recipients that demonstrate both high rates of student retention and high rates of student academic gains may receive bonus funding to support English Learners Grant recipients; however grant applicants should not base their budget or proposals on that bonus funding.

This competitive grant program is open only to eligible applicants serving the Commonwealth’s 26 Gateway Municipalities as defined by Massachusetts General Laws Chapter 23A, Section 3A, as follows: “Gateway municipality”, “a municipality with a population greater than 35,000 and less than 250,000, a median household income below the Commonwealth’s average and a rate of educational attainment of a bachelor’s degree or above that is below the commonwealth’s average.”

As of January 2016, the 26 Gateway Municipalities are Attleboro, Barnstable, Brockton, Chelsea, Chicopee, Everett, Fall River, Fitchburg, Haverhill, Holyoke, Lawrence, Leominster, Lowell, Lynn, Malden, Methuen, New Bedford, Peabody, Pittsfield, Quincy, Revere, Salem, Springfield, Taunton, Westfield,  and Worcester.

Eligible applicants are as follows:  public school districts; charter schools; education management organizations; education collaboratives; public and private institutions of higher education; non-profit community-based organizations or business and corporate entities; and consortia of these groups. 

If the lead applicant for a proposal is not the public school district or a charter school within a Gateway City, the applicant must secure a letter of support from the public schools and districts intended to be served, which outlines the role of these entities in supporting the overall program, its administration and data collection.

If the application includes a non-profit community-based organization, corporate entity or consortia that has a license for care for school-age populations from the Department of Early Education and Care (EEC), the application should submit a copy of that license with the application. Additionally, if the proposed program includes staff from one or more non-EEC-licensed facilities or non-profit agencies who will be working with the students, the application must include documentation that all relevant staff members have satisfactorily completed necessary background checks pursuant to Massachusetts General Law Chapter 6, sections 167 through 178, and Chapter 71, section 38R.

The number of competitive grants awarded will depend on the quantity and quality of the proposals submitted. The total amount awarded per grant will be based on the intensity and duration of programs offered to middle and high school English language learners as well as the number of students to be served.

Priority will be given to programs that demonstrate that they will serve a minimum of 100 students and that have a strong plan to retain students throughout the Summer Academy.  In addition, applicants that propose to scale a program – run by either the school district, charter school, non-profit and/or public or private institution of higher education – that has a demonstrated track record of increasing academic outcomes for English Language Learners will receive priority.  Priority also will be given to proposals that include private match funding and/or demonstrate the capacity to continue the Academy beyond summer 2016.

Budget and funding:

  1. Grantee should propose budget for two fiscal years. For the Commonwealth’s Fiscal Year 2016, grantee should propose budget from the date of award to 6/30/2016. For the Commonwealth’s Fiscal Year 2017, grantee should propose budget from 7/1/2016 to 8/31/2016. All goods and service proposed in the budget must be delivered within the same fiscal year.
  2. EOE will advance 10% of Fiscal Year 2016 budget upon award of the grant. Grantee shall make subsequent funding request on monthly basis.
  3. Additional grant awards may be given to grant recipients that demonstrate both high rates of student retention and high rates of student academic gains. Grantees shall report data on the final number of students who complete the Summer Academy and their pre- and post-assessment data no later than August 31, 2016. If awarded a bonus award, EOE will issue additional payment within 15 days upon grantee’s completion of data reporting.

ADDITIONAL INFORMATION

DEADLINES

  • Submission of Grant Proposal
    Grant proposals must be submitted via email and hard copy. The deadline for email submissions is Friday, March 25 at 5:00 p.m. Proposals should be mailed to the email address below.  Additionally, one (1) hard copy of the grant proposal with a cover letter with original signatures must be received by Wednesday, April 6 at 5:00 p.m. at the address below.

Electronic Copy: An electronic copy of the full grant proposal must be submitted by e-mail to Blair.Brown@massmail.state.ma.us by 5:00 p.m. ET on Friday, March 25, 2016.

Hard Copy: One (1) hard copy of the grant proposal with a cover letter with original signatures must be received by Wednesday, April 6, 2016 at 5:00 p.m. ET at the address below:                                       

Blair Brown
Executive Office of Education
One Ashburton Place, Room 1403
Boston, MA 02108

The proposal must use the application template provided in the grant Request for Proposal (RFP) which includes the following:

  • A completed cover sheet template with attached signed statement of interest letter(s) by the mayor (or the equivalent head of municipal government if there is not a mayor), lead applicant, and representatives from all partner organizations. All signatures must be original on the hard copy mailed/delivered to the Executive Office of Education;
  • A narrative with completed responses to the five sections described in the Section II of the Guidance;
  • FY2016 (January 1, 2016-June 30, 2016)  and FY2017 (July 1, 2016-August 31, 2016) Budget Workbook (Part II-B Project Expenditures);
  • FY2016 and FY2017 Standard Contract Form and Application for Program Grants.

PRIMARY CONTACT

Blair Brown, Legislative Director, Executive Office of Education
Blair.Brown@massmail.state.ma.us; (617) 979-8351