Tips from the SR Help Desk

The file below contains guidance, tips, and warnings on questions/problems that have come from the Help Desk or common errors made by filers. Topics included are how to handle unusual cases such as temporary units, portable units, emissions from large storage tanks, ovens, and many others. Also included is the list of insignificant non-reportable uses. We recommend all filers browse the list of topics and questions.
  Tips from the SR Help Desk  doc format of Tips from the SR Help Desk
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Fact Sheets: New Filers Read These First!

Read this First:  What you Must Know to File
All new filers should read this factsheet before they start work on their forms to save time, frustration, and rework. Revised in February 2016.
Read this First: What you Must Know to File  doc format of Read this First:  What you Must Know to File
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Quick Start:  How to Access the Forms
All new eDEP users should read this factsheet - it contains brief instructions to give you a quick start with the on-line Source Registration forms. Revised in February 2016.
Quick Start: How to Access the Forms  doc format of Quick Start:  How to Access the Forms
pdf format of                             Quick Start:  How to Access the Forms

Tips from the SR Help Desk

The file below contains guidance, tips, and warnings on questions/problems that have come from the Help Desk or common errors made by filers. Topics included are how to handle unusual cases such as temporary units, portable units, emissions from large storage tanks, ovens, and many others. Also included is the list of insignificant non-reportable uses. We recommend all filers browse the list of topics and questions.
  Tips from the SR Help Desk  doc format of Tips from the SR Help Desk
pdf format of                             Tips from the SR Help Desk

What's New for 2016

There are no major new features for 2016 in the Source Registration forms, but we have refined some features and validations. For problems in eDEP see: Source Registration: Troubleshooting eDEP

  • Facility Name Change: If your facility’s name or address has changed, you will need to contact the data manager in your MassDEP Regional Office before you start work on your forms (or you will have to start the forms over again to include the name change). See: Source Registration Contacts & Help Desk
  • Emergency Generators: Owners/operators of a facility with emergency generators should confirm that their response is "Yes" on the AP1 form in field A9: If engine, is this an emergency generator? And must report their 300-hour use restriction on the AP1 form in field B.1.h for each generator (or any other restriction under a permit), as well as calculate in field B.3: Maximum allowed emissions – annual: based on the 300-hour use restriction. The 300-hour restriction is found at 310 CMR 7.02(8)i.2, or 7.03 (10)(a) or 7.26(42)d.1 (See: 310 CMR 7.00 et. seq.: Air Pollution Control  pdf format of 310 CMR 7.00 et. seq.: Air Pollution Control
file size 3MB).
  • Filterable vs. Condensable vs. Primary PM: Only filterable particulate matter (PM) emissions should be reported in Source Registration. If you have both filterable and condensable emissions data, report only the filterable portion. When selecting PM2.5 or PM10 emission factors, choose filterable factors, not primary or condensable factors.
  • Using Emission Factor Denominator YEAR: We cannot accept "YEAR" as the denominator for an emission factor - you will now receive a validation error if you indicate that your emission factor is expressed in lbs/year. In general, you need to give the same units in the emission factor as you gave for the throughput for the emission unit (for example, if your unit uses paint in gallons per year, then the emission factor should be expressed as lbs/gallons).  
  • Lead Emissions: If your facility emits lead to the air, you need to report this using the “Other” pollutant column on the form for the emissions unit that emits the lead.
  • Stack Height: On the Stack form, please note that the height of a stack should be measured from the ground.
  • Report on All Units: You must report on all emission units at the facility, including those that are idle.
  • VALIDATION CHECK: validation of max fuel rate on AP1 -- Q B.1.e, "Maximum hourly fuel rate" now has a validation to check for values that do not match Q 9.d "max input rating". The validation is intended to prevent values for maximum fuel rate that are above the maximum input rating of the device. BUG: There is a problem when the error is in Q9.d and the fuel rate is in a fuel child form -- the corrections will not register.
  • Fuel Usage: When entering the amount of fuel burned or maximum hourly fuel or process rate be sure to check the units of measure displayed in the unit’s field to avoid time-consuming errors.  NOTE that sometimes throughput must be reported in units of 1000 gallons rather than gallons, or million cubic feet rather than cubic feet.

 If you have any problems with the validations above, please contact Maureen Hancock: air.quality@massmail.state.ma.us or 617-654-6665

Instructions

This file provides detailed field-by-field instructions for all of the online Source Registration forms. (Revised in May 2009)
Source Registration Forms Instructions  doc format of Source Registration Forms Instructions
file size 2MB pdf format of                             Source Registration Forms Instructions                file size 1MB  

NOTE: If you are new to eDEP or Source Registration, please read Read this First: What you Must Know to File  doc format of Read this First:  What you Must Know to File
pdf format of                             Read this First:  What you Must Know to File                and Quick Start: How to Access the Forms  doc format of Quick Start:  How to Access the Forms
pdf format of                             Quick Start:  How to Access the Forms                first