Tips from the SR Help Desk

The file below contains guidance, tips, and warnings on questions/problems that have come from the Help Desk or common errors made by filers. Topics included are how to handle unusual cases such as temporary units, portable units, emissions from large storage tanks, ovens, and many others. Also included is the list of insignificant non-reportable uses. We recommend all filers browse the list of topics and questions.
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Factsheets - New Filers Read This First!

Read this First:  What you Must Know to File
All new filers should read this factsheet before they start work on their forms to save time, frustration, and rework. Revised in January 2015.
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Quick Start:  How to Access the Forms
All new eDEP users should read this factsheet - it contains brief instructions to give you a quick start with the on-line Source Registration forms. Revised in January 2015.
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What's New for 2014

There are no major new features for 2015 in the Source Registration forms, but we have refined some features and validations. For problems in eDEP see: Source Registration: Troubleshooting eDEP

  • Filterable vs. Condensable PM:  Only filterable particulate matter (PM) emissions should be reported in Source Registration.  If you have both filterable and condensable emissions data, report only the filterable portion.  When selecting PM2.5 or PM10 emission factors, choose filterable factors, not primary or condensable factors.
  • Validation on using YEAR as an emission factor denominator -- We cannot accept "YEAR" as the denominator for an emission factor - you will now receive a validation error if you indicate that your emission factor is expressed in lbs/year.  In general, you need to give the same units in the emission factor as you gave for the throughput for the emission unit (for example, if your unit uses paint in gallons per year, then the emission factor should be expressed as lbs/gallons).  
  • Emergency Generators: Owners/operators of a facility with emergency generators should confirm that their response is Yes” on the AP1 form in field A9: If engine, is this an emergency generator?   And must report their 300-hour use restriction on the AP1 form in field B.1.h for each generator (or any other restriction under a permit).
  • VALIDATION CHECK: validation of max fuel rate on AP1 -- Q B.1.e, "Maximum hourly fuel rate" now has a validation to check for values that do not match Q 9.d "max input rating". The validation is intended to prevent values for maximum fuel rate that are above the maximum input rating of the device. BUG: There is a problem when the error is in Q9.d and the fuel rate is in a fuel child form -- the corrections will not register.

 If you have any problems with the validations abovw, please contact Maureen Hancock: air.quality@massmail.state.ma.us or 617-654-6665

Instructions

This file provides detailed field-by-field instructions for all of the online Source Registration forms. (revised 08 May 2009)
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Please read the two fact sheets above if you are new to eDEP or Source Registration.