Notice: Change in Certification Date for 2017 Filers
Massachusetts dental facilities with 2017 deadlines for submitting certifications should NOT file in 2017. These dental facilities should file certifications with MassDEP between January 1, 2018, and the March 31, 2018, deadline. This change will enable all dental facilities to move toward the new two-year certification cycle, with certifications being due on March 31 of every even-numbered year. See: Dental Certification Form Instructions
Before You File: What You Need to Know
- You must have installed an amalgam separator before you can file your certification form.
- If your facility's ownership, tax identification number, affiliation, or practice name has changed since you last filed, please contact MassDEP to request correction to your database record before filing a certification form. See Dental Program Contacts in the column to the right.
- Before starting your online certification, gather the following information:
- Your facility number and your RO account number, which you make look up here: Massachusetts Dental Facility Account & Regulated Object (RO) Numbers - September 2016
- Amalgam Separator make(s) and model(s), and date(s) of installation. See: Amalgam Separators
- Credit card number for payment of the $200 filing fee (accompanies certification form every two years).
- Waste amalgam transporter name and phone number.
- The name, address and phone number of the facility receiving your amalgam waste for recycling. See: Amalgam Mercury Recyclers
- Determine if you discharge wastewater to a public sewer.
- Gather your maintenance records and manufacture's maintenance requirements.
- Contact MassDEP if you need assistance. See Dental Program Contacts in the column to the right.
When to File
- IMPORTANT: Dental facilities that filed their certifications in 2010 and 2011 must file their renewal certifications by December 31, 2016.
- New dental practices and those that expand beyond the capacity of their existing amalgam separator(s) must install new amalgam separator equipment before the new/expanded facility starts operating, and must file initial certifications with MassDEP within 60 days of commencing operations.
- After initial certifications are filed with MassDEP, follow-up certifications are required every two years on March 31 of every even-numbered year. This change in certification date became effective on September 9, 2016.
- If you believe your practice is exempt from the regulation, you must still file a one-time certification to establish your exempt status. Exempt practices do not need to re-file every even-numbered year. A facility is exempt if it does not generate or discharge waste water from amalgam-related processes (e.g. a practice limited to orthodontia, where no tooth extractions are conducted). PLEASE NOTE: If your practice changes and you begin to see patients with amalgam fillings or you conduct extractions of teeth containing amalgam, you must certify with MassDEP and continue to certify every two years. See the online certification form for details.
How to File
- See the Dental Certification Form Instructions and either print them or keep them open on your computer so you can refer back to them as you proceed.
- Login to eDEP Online Filing . If you have never used the system before, you will need to create an account first.
- If you encounter difficulty while attempting to complete eDEP forms, please email: firstname.lastname@example.org
Contact MassDEP. See Dental Program Contacts in the column to the right.