Before You File: What You Need to Know
- You must have installed an amalgam separator before you can file your certification form.
- If your facility's ownership, tax identification number, affiliation, or practice name has changed since you last filed, please contact MassDEP to request correction to your database record before filing a certification form. See Dental Program Contacts in the column to the right.
- Before starting your online certification, gather the following information:
- Your facility number and your RO account number. Contact MassDEP if you don't know them. See Dental Program Contacts in the column to the right.
- Amalgam Separator make(s) and model(s), and date(s) of installation. See: Amalgam Separators
- Credit card number for payment of the $460 filing fee (accompanies certification form every five years).
- Waste amalgam transporter name and phone number.
- Facility receiving your amalgam waste for recycling, address, and phone number. See: Amalgam Mercury Recyclers
- Determine if you discharge wastewater to a public sewer.
- Gather your maintenance records and manufacture's maintenance requirements.
- Contact MassDEP if you need assistance. See Dental Program Contacts in the column to the right.
When to File
- IMPORTANT: Dental facilities that filed their certifications in 2007 must have filed their renewal certifications by June 15, 2012.
- New dental practices and those that expand beyond the capacity of their existing amalgam separator(s) must install new amalgam separator equipment before the new/expanded facility starts operating, and must file initial certifications with MassDEP within 60 days of startup.
- After initial certifications are filed with MassDEP, follow-up certifications are required every five years (generally by June 15 of the year they are due).
- If you believe your practice is exempt from the regulation, you must still file a one-time certification to establish your exempt status. Exempt practices do not need to re-file after 5 years. A facility is exempt if it does not generate or discharge waste water from amalgam-related processes (such as tooth extraction). See the online certification form for details.
How to File
- Download the Dental Certification Forms Instructions and either print them for reference or keep them open on your computer and refer back to them as you proceed.
- Login to eDEP Online Filing. If you have never used the system before, you will need to create an account first.
- If you encounter difficulty while attempting to complete eDEP forms, consult the Troubleshooting eDEP quick-fix guide to solving many common problems with the online filing system. If none of the suggested fixes work, please email: email@example.com
Contact MassDEP. See Dental Program Contacts in the column to the right.