With the launch of the Vitals Information Partnership (VIP) electronic birth registration module in 2011, the Massachusetts Department of Public Health (DPH) began the process to streamline and integrate all vital event registration, securely, across the Commonwealth. Hundreds of thousands of birth records have been created and registered, and; many thousands of paternities, amendments and certified copies have been processed and issued to the public.
The VIP system has been expanded to include a death registration module in 2014. Later, DPH plans to expand the system to include marriages, court orders to amend vital records, fetal deaths, and other vital event data. In addition, the VIP system will in the future support statewide issuance of certified copies of vital records by any city or town in the Commonwealth.
For an update on the progress of rolling out of the VIP system, visit the V.I.P. Project Updates page.
In February 2011, City and Town Clerks, medical facilities, and the Registry of Vital Records and Statistics (RVRS) began using VIP to create, record, print, and amend birth certificates in Massachusetts. Birth records and supporting documentation are stored in a centralized database, allowing both clerks and RVRS staff to view and work with the most up-to-date and current records at all times. VIP provides better protection for these primary identity documents from loss and fraud. Additionally, VIP provides automated auditing of records which enhances the data quality of state records and reduces the need for amendments.
The Electronic Death Registration System (EDRS) is the second module in the Department of Public Health’s web-based Vitals Information Partnership (VIP) system. With the launch of an electronic death registration module (EDRS) in 2014, VIP will enable authorized physicians, medical personnel, funeral directors, nursing homes, hospice centers, boards of health, and city/town clerks to complete, register, and amend death certificates through a secure, online system.
The VIP EDRS went live September 1, 2014. All deaths occurring on September 1, 2014 onward must be registered through the Electronic Death Registration System (EDRS).
EDRS will benefit all partners in the death certificate process, as well as the families of the decedents. EDRS will:
- Save time and effort with online cause-of-death entry and certification
- Enable a paperless workflow, with the option for physicians to certify records online or by fax
- Improve accuracy of death certificates through instant edits and online help
- Significantly improve the timeliness of data availability for surveillance and research from months to days
- Prevent fraud through secure user authentication; validation of social security numbers; birth/death matching; and prevent loss of paper certificates
VIP Project Team
150 Mt. Vernon Street
Dorchester, MA 02125
This information is provided by the Massachusetts Registry of Vital Records and Statistics within the Department of Public Health.