EIIS System Upgrades & Form Completion for Initial and Ongoing Eligibility Determination
EIIS System Upgrade
The next upgrade to the EIIS Client system will be for the purpose of updating the software version. This update will occur at the end of this year or beginning of next year and will include minimal changes to the screens. The diagnoses list on the EIIS evaluation screen will not be completely updated according to the January 1, 2009 criteria until sometime in 2009. Therefore, it is important to select only those diagnoses listed on the January 1, 2009 list for children having a Date Evaluated that occurs on or after January 1, 2009.
Evaluation Reports to be Generated at End of September 2008
The Department of Public Health will send reports to providers of evaluations entered into EIIS based on data received as of 9/10/2008 in an effort for providers to begin to manage due dates for eligibility evaluations for IFSP children. The following reports will be sent to providers at the end of September:
Active evaluations as of 9/10/08 of children having an asterisked diagnosis on the January 1, 2009 list (the next annual evaluation date will remain the same for these children)
Active evaluations as of 9/10/08 of children having a non-asterisked diagnosis on the January 1, 2009 list (these children will no longer need evaluations)
Active evaluations as of 9/10/08 of children having a diagnosis that is not on the January 1, 2009 list (the next annual evaluation date will remain the same for these children but if the only reason for eligibility is this diagnosis they must be deemed ineligible at that time)
Since EIIS will not provide accurate reports for due dates of eligibility evaluations providers should make sure that this is managed in some other way for reported children and all other children whose evaluations will be entered into EIIS after 9/10/2008.
Diagnoses Included on the January 1, 2009 List that Are Not In EIIS
Diagnoses on the January 1, 2009 list that are not included in EIIS are underlined on the January 1, 2009 list. On the EIIS Evaluation screen click the check box below the diagnoses list and to the right of "Other Established Condition". A text box will appear where the diagnoses can be noted. If this is the only criteria establishing eligibility for this child, EIIS will not calculate this child as eligible until the system has been upgraded. This will impact the following EIIS reports:
Client Browser (diagnoses sections only)
Active Client List (eligibility column)
Error report: Undetermined Eligibility Type
Generate More Reports: Evaluation Diagnosis Information
Generate More Reports: Discharge Diagnosis Information
The EIIS diagnoses list will be corrected as part of a future EIIS upgrade. The EIIS database at the Department of Public Health will re-determine eligibility for clients based on transmitted data files so that error reports will not be generated for these children.
EIIS Form Completion
Eligibility evaluations are the only evaluations to be entered into the EIIS system. Any periodic assessment for the purpose of updating a child's developmental progress and/or for planning in certain areas is to be included in the child's record but not entered into EIIS. The following page provides guidelines for the completion of the EIIS Evaluation, IFSP and Discharge form for children based on eligibility categories for those children receiving an eligibility evaluation.
EIIS Form Completion for Initial and Ongoing Eligibility
EIIS Evaluation Form Completion Schedule
Program use of an eligibility evaluation tool with scores being entered into the EIIS evaluation form should occur according to the following based on the eligibility type for the child:
Developmental Delay, At-Risk and Clinical Judgment Children
as part of the initial evaluation process (Note: the initial evaluation entered into EIIS for re-registered and transferred children still eligible under a previous evaluation will be their most recent evaluation)
6 months following previous Date Evaluated
Asterisked Established Condition Children
as part of the initial evaluation process (Note: the initial evaluation entered into EIIS for re-registered and transferred children still eligible under a previous evaluation will be their most recent evaluation)
one year following previous Date Evaluated
Non-asterisked Established Condition Children
- as part of the initial evaluation process (Note: the initial evaluation entered into EIIS for re-registered and transferred children still eligible under a previous evaluation will be their most recent evaluation)
- as close to discharge as possible (for input into EIIS discharge form for child outcome purpose
Re-registered or Transferred Child has an Active Evaluation
If a child is being re-registered back into your program or transferred from another EI program and has an active evaluation according to the following:
- Developmental delay, At-Risk or Clinical Judgment: active evaluation is within 6 months of the Referral Date
- Asterisked Established Condition: active evaluation is within one year of the Referral Date
- NON-asterisked Established Condition
Then do the following:
| Re-registered child | Transferred child |
|---|---|
|
|
EIIS IFSP Form Completion Schedule
- To be completed following initial eligibility evaluation only - NON-asterisked Established Condition
To be completed following each eligibility evaluation
Asterisked Established Condition
Developmental delay
At-Risk
Clinical Judgment
Service Fee Updates
Since children having a NON-Asterisked Established Condition will only have an initial IFSP entered into EIIS, it is critical that updates to this EIIS IFSP be made after each annual IFSP meeting if there are any changes in family size or annual income that could impact the service fee. The Collection Date will also need to be updated in order for the EIIS Service Fee Report to provide accurate information.
Effective January 1, 2009
This information is provided by the Early Intervention Program within the Department of Public Health.