MDPH 2012 – 2013 Seasonal Influenza Vaccination of Employees at Massachusetts Ambulatory Surgical Centers, Clinics, Dialysis Centers, Long Term Care Facilities and Non-Acute Hospitals.
Please note all licensed acute care hospitals are required to report influenza healthcare worker vaccination data to the Centers for Disease Control and Prevention’s National Healthcare Safety Network (NHSN) beginning with the 2012-2013 influenza season.
Healthcare personnel are an important source of transmission of the influenza virus in the healthcare setting and annual influenza vaccination is an effective method of preventing influenza virus infection and its potentially serious complications.
As a condition of licensure, Massachusetts Department of Public Health (MDPH) regulations mandate all licensed healthcare facilities to offer, free of charge, annual influenza vaccine to all personnel (regular employees, contracted employees, volunteers, house staff and students); document all personnel’s receipt of influenza vaccine administered within and outside the facility; or document the declination of immunization.
Based on results of data collected during the 2011-2012 influenza season, the MDPH has established an overall minimum performance goal for acute care hospital healthcare employee vaccination rates for the 2012-2013 flu season. Statewide, the MDPH expects that a 90% influenza vaccination coverage rate will be reached for all acute care hospital employees, with no facility reporting a rate less than 86%. (Two percentage points above the Massachusetts acute care hospital average reported rate of 84% in 2011-2012). The intention of this goal is to advance patient safety by reducing the spread of influenza and to protect the health of both patients and healthcare workers.
While all personnel, including non-employee personnel, must be offered influenza vaccine, the reportable measure of effectiveness is based on employees, as defined by the payroll.
For the purposes of the vaccination program, employee is defined as:
- Individuals, both full-time and part-time, who are on the health facility payroll as of December 31, 2012.
- This includes, but is not limited to: physicians; nurses; interns/residents; fellows; physician assistants; physical, occupational, respiratory and speech therapists; laboratory and operating room technicians; central supply staff; pharmacists; maintenance/environmental services staff; dietary staff; attendants/orderlies, secretarial and administrative staff; contract staff, whether or not such individuals provide direct patient care.
- Employees, such as contractors performing administrative functions, who do not work at or come to the licensed healthcare facility are not required to be vaccinated.
Completed forms must be sent by email to firstname.lastname@example.org by 5:00 pm, April 15, 2013. Please do not alter the structure of the 2012 - 2012 Flu Data Reporting Form in any way.
Please review data for accuracy and completeness as changes will not be possible following submission. Each healthcare facility will receive an email notification confirming MDPH receipt of data.
Healthcare facilities must retain copies of all data submitted in a secure file for a minimum of three years. These data are subject to validation by MDPH through April 15, 2016.
Healthcare facility specific information will be publicly reported. Annual vaccination for all healthcare personnel is a matter of patient safety and is necessary to significantly reduce healthcare associated influenza infections.
Requests for assistance with data submission and related questions may be directed to email@example.com.
Influenza Data Submission Deadline: April 15, 2013
- Detailed Directions for Data Reporting
- 2012 - 2013 Flu Data Reporting Form
- Circular Letters # DHCQ: #12-12-580 Data Submission Instructions for Seasonal Influenza Vaccination of Employees at Massachusetts Health Facilities for the 2012-2013 Influenza Season - 12-5-2012
 105 CMR 130.325, 105 CMR 140.150, 105 CMR 150.002(D)(8) available at http://www.mass.gov/dph/dhcq.