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With the launch of the Vitals Information Partnership (V.I.P.) electronic birth registration module in 2011, a system that electronically partners the Registry of Vital Records and Statistics (RVRS) with birthing hospitals and city and town clerks’ offices,  the Massachusetts Department of Public Health began the process to streamline and integrate all vital event registration, securely, across the Commonwealth.  As of December, 2013, over 200,000 birth records have been created and registered, and; many thousands of paternities, amendments and certified copies have been processed and issued to the public.

The V.I.P. system will be expanded to include a death registration module in 2014.  Later, RVRS plans to expand the system to include marriages, court orders to amend vital records, fetal deaths, and other vital data.  In addition, the V.I.P. system will soon begin to support statewide issuance of certified copies by any city or town from the centralized database.

Birth Module

In February 2011, City and Town Clerks, hospitals and the Registry of Vital Records and Statistics (RVRS) began using VIP to create, record, print, and amend birth certificates in Massachusetts.  Birth records and supporting documentation are stored in a centralized database, allowing both clerks and RVRS staff to view and work with the most up-to-date and current records at all times. VIP provides better protection for these primary identity documents from loss and fraud. Additionally, VIP provides automated auditing of records which enhances the data quality of state records and reduces the need for amendments.

Death Module

The electronic death registration system (EDRS) is the second module in the Department of Public Health’s web-based Vitals Information Partnership (V.I.P.) system.  With the launch of an electronic death registration module (EDRS) in of the second quarter of 2014, V.I.P. will enable authorized physicians, hospitals, medical personnel, funeral directors, nursing homes, hospice centers, boards of health, and city/town clerks to complete, register and amend death certificates through a secure, online system.

Please check this web page often for updates.  A more precise “go-live” date is expected to be posted by late January.

EDRS will benefit all partners in the death certificate process, as well as the families of the decedents.    EDRS will:

  • Save time and effort with online cause-of-death entry and certification
  • Enable a paperless workflow, with the option for physicians to certify records online or by fax
  • Improve accuracy of death certificates through instant edits and online help
  • Significantly improve the timeliness of data availability for surveillance and research from months to days
  • Prevent fraud through secure user authentication;  validation of social security numbers; birth/death matching; and prevent loss of paper certificates

Downloadable Materials

For additional information or if you are interested in participating in a workgroup about implementing the death module, known as the EDRS Working Group, please contact our team at:

V.I.P. Project Team
150 Mt. Vernon Street
Dorchester, MA 02125
617-740-2620

vip@state.ma.us

Join our ListServ 

Subscribe to our listserv to get updates on the project and training opportunities in your specific area of interest!

To subscribe to the Listserv, send an email to the address provided in your category. “Subscribe” should be the subject and please put your name, organization, and title in the body of the message.

Funeral Homes

Subscribe-dph_rvrsfuneraldirectors@listserv.state.ma.us

Burial Agents

Subscribe-dph_rvrsboh@listserv.state.ma.us

City or Town Clerks

Subscribe-dphrvrscitytownclerks@listserv.state.ma.us

Certifiers of Death Certificates

Subscribe-dph_edrsmedicalcertifiers@listserv.state.ma.us

Medical Administrators and Staff

Subscribe-dph_rvrsmedicalfacilities@listserv.state.ma.us

Birthing Facilities

Subscribe-dph_rvrsbirthingfacilities@listserv.state.ma.us

 

 

This information is provided by the Massachusetts Registry of Vital Records and Statistics within the Department of Public Health.