April 24, 2012 - Important Notice - Release of Payments

For contracts submitted by 5/18/12, payments will be issued by Friday, June 1, 2012.

April 19, 2012 - Important Notice - Provider Allocation Summary 

 


April 18, 2012 – Important Notice - Appeals Process

Reasons for appeal:

  • An appeal process is available to organizations that believe they did not receive the Salary Reserve funds to which they are entitled.  Though they are rare, there may be instances of a miscalculation on an eligible contract, or whose contracts that are mistakenly excluded from the Salary Reserve distribution, or situations where an amount received do not match a provider’s own calculations.

Timeline for appeals:

  • The appeals period for the 2012 Salary Reserve distribution process will open on April 18, 2012.
  • The deadline for receipt of provider appeals is May 18, 2012. Providers are encouraged to submit their appeals as soon as possible in order to expedite the review process.
  • To submit at appeal, providers must follow the procedure outline below.  EOHHS will review all appeals after April 18.  EOHHS will notify providers regarding the outcome of its review of their appeal as soon as possible after April 18.  In cases where EOHHS determines that the appeal is valid, an amendment to the provider’s Salary Reserve contract will be made.  

Procedures for appeals:

  • Providers wishing to appeal their Salary Reserve allocation need to do so by submitting the Appeal Form below. 
  • The appeal form may be completed and submitted electronically (via email) to possalary.reserve@massmail.state.ma.us 
  • EOHHS will collect and review all appeals and will determine whether a correction is merited to any Salary Reserve allocation.
  • Amendments will be prepared, send out to providers for signatures and processed for payment.

Salary Reserve Appeals Form xls format of Salary Reserve Appeals Form


March 9, 2012 - Important Notice – Deadline Extension

The PDM system Salary Reserve "update" and "submit" functions have been off-line for the majority of the day.  While the issue has been fixed, EOHHS will extend the Salary Reserve submission deadline to Monday, March 12th at 5:00 PM.  We apologize for this inconvenience.


Salary Reserve Update – February 10, 2012

On the morning of February 15th an additional 1,018 contracts will be uploaded into PDM to be included for Salary Reserve eligibility.  These contracts are “Rate Contracts” with no maximum obligations that do not appear in PDM contract listings.  All providers who may hold one or more of these contracts should log in and check the system after this upload to ensure that they have the opportunity to include these contracts in their Salary Reserve data submissions.

If while using PDM you notice that your ‘Corporate Address’ is out of date or no longer correct, please enter your current address in the ‘Alternate Address’ field.  Users will not be able to edit the ‘Corporate Address’ field.  In March, the Corporate Address field will be updated automatically to the current address that appears in MMARS for your organization, and will be updated annually thereafter.  The ‘Corporate Address’ field is not considered for determining Salary Reserve and will neither impact your eligibility for Salary Reserve funds nor any other business your organization has with the Commonwealth.


Salary Reserve Update – January 25, 2012 

On January 25th at 9:00 AM the Salary Reserve data entry period will begin and will continue until close of business on March 9th.  Virtual Gateway and PDM access processes will continue as needed during this data entry period.  Providers experiencing difficulties with obtaining access or performing data entry should contact the Salary Reserve Help Line at (617) 573-1717 or email to possalary.reserve@massmail.state.ma.us


Salary Reserve Update – January 6, 2012

Salary Reserve Timeline Update

The Salary Reserve process, including payments to provider organizations, must be completed by June 30, 2012.  In order to meet this timeline and be eligible for Salary Reserve funds, it is critical that providers adhere to the key dates and timeline outlined below.

  • January 6 – January 20, 2012: Providers needing to gain access to the Virtual Gateway, Provider Data Management System or both must complete and submit all necessary forms (please see the PDM Deployment Checklist document below).
  • January 25 – March 9, 2012: Provider payroll data submission period.
    • On Wednesday, January 25, 2012, PDM opens to Providers on the Virtual Gateway for on-line submission of salary reserve-eligible payroll information.
    • The deadline is March 9, 2012, for providers to submit on PDM all payroll and salary information required for allocation of the FY12 Salary Reserve funds. Applications cannot be accepted for the FY12 Salary Reserve after this date.
  • April 18, 2012: Individual provider allocation amounts will be announced on www.mass.gov/salaryreserve
  • Appeals process opens on April 18 and closes on May 4: Appeal forms and instructions to appeal will be available on the salary reserve web page.
  • April 18 – April 27, 2012: Salary Reserve contracts emailed to Providers for signature.
  • May 18, 2012: Deadline for receipt of provider’s signed contracts at EOHHS

SALARY RESERVE 2012 TIMELINE UPDATE

DATE

KEY MILESTONES

Wed 01/25/12PDM is open to human service providers on the EOHHS Virtual Gateway for on-line submission of salary reserve-eligible payroll information
Fri 03/09/12Deadline for submission of provider payroll information into PDM
Mon 03/12/12Provider payroll information pulled from PDM and submitted to EHS
Tue 03/13/12EHS examines data & prepares to parcel out data to EHS Agencies
Thur 03/15/12EHS/Agencies salary reserve data review and confirmation period Starts
Thur 03/29/12EHS/Agencies salary reserve data review and confirmation period Ends
Mon 04/02/12EOHHS Final data review and allocations calculation Starts
Wed 04/11/12EOHHS Final data review and allocations calculations Ends
Thur 04/12/12Allocation data sent out to EHS Agencies for their info & final review
Mon 04/17/12Allocation amounts provided to EHS Agencies
Tue 04/18/12Notice to providers on amounts allocated: Information posted on salary reserve webpage
Tue 04/18/12Allocation appeal process opens for providers who wish to dispute their allocation. Appeal Form and instructions to appeal available on-line.
Wed 4/18 – Fri 4/27Salary reserve contracts prepared and emailed to Providers for their signature
Fri 05/18/12Deadline for Providers mailing back signed contracts to EOHHS
Fri 05/18/12Appeals period closes, all allocations are final and amendments completed
06/30/12For contracts received by 05/18/12, payments will be issued by 06/30/12.

Salary Reserve Virtual Gateway and Provider Data Management System

Providers wishing to apply for these funds must have access to the EOHHS Virtual Gateway (VG) and the Provider Data Management (PDM) business application. Below is the EOHHS Salary Reserve Deployment Checklist to inform applicants of critical information necessary to gain access to or to update information on VG and PDM.  The VG and PDM forms that are referenced in the checklist are also included below.  The deadline for submission of the necessary forms is January 20, 2012.

VG and PDM Checklist

  1. PDM Deployment Checklist pdf format of PDM Deployment Checklist
doc format of PDM Deployment Checklist

VG and PDM Forms

  1. VG Services Agreement  pdf format of VG Services Agreement
  2. Access Administrator Designation Form  pdf format of Access Administrator Designation Form  
rtf format of Access Administrator Designation Form
  3. PDM User Request Form  xls format of PDM User Request Form 
file size 1MB

Other Documents

  1. FY12 Special Guidance  doc format of FY12 Special Guidance
  2. FY12 Reference Guide  doc format of FY12 Reference Guide 
file size 1MB
  3. FY12 Policies and Procedures doc format of FY12 Policies and Procedures
  4. FY12 FAQ  doc format of FY12 FAQ

Please visit this website regularly for Salary Reserve updates. For more information contact the POS Policy Office and Salary Reserve HelpLine at (617) 573-1717 or send an email to possalary.reserve@massmail.state.ma.us


Salary Reserve Notice - December 2011

Chapter 142 of the Acts of 2011, Section 95, provides for the establishment of a Human Service Salary Reserve fund for State Fiscal Year 2012 should revenue targets be met.  The language reads as follows:

“SECTION 95. Notwithstanding any general or special law to the contrary, if as of January 15, 2012, tax revenues as estimated under section 5B of chapter 29 of the General Laws meet or exceed $20,615,000,000, there shall be established and set up on the books of the commonwealth a Human Service Salary Reserve Fund. Upon the establishment of this fund, the comptroller shall transfer $10,000,000 from the General Fund to the Human Service Salary Reserve Fund and such transferred funds under this section shall be used to provide 1-time salary bonuses to personnel earning less than $40,000 in annual compensation who are employed by private human service providers that deliver human and social services under contracts with departments within the executive office of health and human services and the executive office of elder affairs.”

If implemented, the process will begin on or about January 23, 2012 and all provider organizations under contract with EOHHS and EOEA will be eligible.  Providers wishing to apply for these funds must have access to the EOHHS Virtual Gateway (VG) and the Provider Data Management (PDM) business application.  Please visit this site often as there will be regular updates to provide information and instructions on how to gain access to the VG and PDM and on how to apply. 


 

Salary Reserve Update - September 2009

No funds are appropriated for Salary Reserve for State Fiscal Year 2010. No application process has been initiated and providers will not receive requests for wage data. Any changes to this status will be posted on this page.

For information regarding the EOHHS implementation of Chapter 257 of the Acts of 2008, please visit www.mass.gov/hhs/chapter257 .


February 4, 2009 Update


January 21, 2009 Salary Reserve Update

Salary Reserve 2009 Timeline Update

DATE

KEY MILESTONES

12/31/2008Notice to providers on amounts allocated: Information posted on salary reserve webpage
1/20/2009Allocation appeal process opens for providers who wish to dispute their allocation. Appeal Form and instructions to appeal available on-line.
1/20/2009-1/23/2009Salary reserve contracts prepared and emailed to Providers for their signature
2/6/2009Deadline for Providers mailing back signed contracts to EOHHS
2/13/2009Appeals period closes, all allocations are final
2/17/2009First scheduled payments out to Providers - Pending ANF approval -
2/24/2009All salary reserve provider contract amendments finalized and processed
3/17/2009Salary reserve reports delivered to the Legislature and posted on the webpage www.mass.gov/salaryreserve

Appeals Process

Reasons for appeal:

  • An appeal process is available to organizations that believe they did not receive the Salary Reserve funds to which they are entitled. Though they are rare, there may be instances of a miscalculation on an eligible contract, or whose contracts that are mistakenly excluded from the Salary Reserve distribution, or situations where an amount received do not match a provider's own calculations.

Timeline for appeals:

  • The appeals period for the 2009 Salary Reserve distribution process will open on January 20, 2009.
  • The deadline for receipt of provider appeals is February 6, 2009. Providers are encouraged to submit their appeals as soon as possible in order to expedite the review process.
  • To submit at appeal, providers must follow the procedure outline below. EOHHS will review all appeals after February 6. EOHHS will notify providers regarding the outcome of its review of their appeal as soon as possible after February 6. In cases where EOHHS determines that the appeal is valid, an amendment to the provider's Salary Reserve contract will be made.

Procedures for appeals:

  • Providers wishing to appeal their Salary Reserve allocation need to do so by submitting the Appeal Form below.
  • The appeal form may be completed and submitted electronically (via e-mail) to pos.salary.reserve@state.ma.us
  • EOHHS will collect and review all appeals and will determine whether a correction is merited to any Salary Reserve allocation.
  • Amendments will be prepared, send out to providers for signatures and processed for payment.
  • Please do not return a signed contract if you are submitting an appeal. The POS Policy Office will notify appealing organizations regarding the outcome of the appeal and direct organizations to either submit the original contract or will issue a revised contract for processing.

Download


December 31, 2008 Update - Provider Allocation Summary

EOHHS has posted the reserve allocations for all providers who applied for FY09 Salary Reserve funds. Contracts will be emailed to providers during the week of January 5 th, 2009.


Fiscal Year 2009 Salary Reserve: December Update

Governor Patrick has approved the release of the $23,000,000 Salary Reserve for Fiscal Year 2009.

EOHHS appreciates the patience of the provider community over the last several weeks. We understand that the delay was difficult for many, but the additional time was necessary in order to fully confirm the FY09 and FY10 budget situation before moving forward.

Supporting the wages of human service workers is a priority for the Administration and an acknowledgement of the very difficult and important work that these individuals perform every day. They are a vital part of the community services provided by the state.

Due to fiscal constraints, the fiscal year 2009 Salary Reserve will not be annualized into the FY10 maintenance budget. For this reason, the allocation to eligible workers will be provided under a one-time compensation adjustment or, "bonus" structure rather than as a salary increase. Providers will be given special guidance in their Salary Reserve contract regarding the administration of the reserve in accordance with this provision. Additionally, providers should refer to the 2009 Salary Reserve guidance posted on this website as well as to the standard Salary Reserve Policies and Procedures and Frequently Asked Questions for additional assistance.

Based on payroll information submitted by providers in October 2008, the fiscal year 2009 Salary Reserve will support a bonus equal to up to 2.57% of eligible workers' 2009 compensation. Because of staff turnover or personnel changes that occurred after the submission of payroll information, the exact percentage compensation adjustment that each provider organization shall grant to eligible workers may vary slightly from this 2.57% calculation. Each provider organization shall, however, grant a compensation adjustment of equal percentage across all eligible workers.

The Notice to Providers on Salary Reserve FY09 Allocation Amounts should be Posted by Wednesday, December 31st on this website.

 


Fiscal Year 2009 Salary Reserve - November 14, 2008 Update:

Thank you for submitting the FY2009 Salary Reserve Data through the Virtual Gateway PDM system.

As planned, the provider data was pulled from the PDM and submitted to EOHHS for review and, consecutively, to the EOHHS Agencies.

We are working on final calculations and expect to be delayed by at least one week. We're working on this diligently and will post an updated timeline on this salary reserve web page as soon as possible.

Thank you for your patience.

For other Salary Reserve questions please send an email to pos.salary.reserve@state.ma.us


Fiscal Year 2009 Salary Reserve - October 2, 2008 Update:

* ALERT *

The DEADLINE to enter and submit FY2009 Salary Reserve Data on PDM is Wednesday, October 08, 2008.

The Executive Office of Health and Human Services has extended the deadline for submission of FY09 Salary Reserve payroll information. The revised deadline for submission is Wednesday, October 8th at 6pm.

All data must be submitted through the Virtual Gateway (VG) PDM system by this time in order to be considered for FY09 Salary Reserve Distribution.

FY2009 Salary Reserve Process on EOHHS Virtual Gateway PDM :

If you have questions about your access to and use of the Salary Reserve line on PDM, please contact EOHHS Virtual Gateway Customer Service, Monday through Friday, 8:30 am to 5 pm, at 1-800-421-0938 (Voice), or (TTY for the deaf and hard of hearing) 617-847-6578.

For other Salary Reserve questions please send an email to pos.salary.reserve@state.ma.us


Fiscal Year 2009 Salary Reserve - September 11, 2008 Update:

The EOHHS Virtual Gateway Provider Data Management (PDM) Salary Reserve line is now open to eligible purchase of service providers (POS) that wish to apply for FY2009 Salary Reserve Funds.

The deadline for providers to submit on PDM all payroll and salary information required for allocation of the FY09 Salary Reserve funds is October 3, 2008. Applications cannot be accepted after this date.

The FY2009 PDM Salary Reserve release enables POS providers to submit payroll information, such as FTE counts, annual salaries, and other data required to support the allocation of the Salary Reserve on the internet-based EOHHS Virtual Gateway.

If you have questions about your access to and use of the Salary Reserve line on PDM, please contact EOHHS Virtual Gateway Customer Service, Monday through Friday, 8:30 am to 5 pm, at 1-800-421-0938 (Voice), or (TTY for the deaf and hard of hearing) 617-847-6578.

If you have other Salary Reserve questions, please call the Virtual Gateway Help Desk at (800) 421-0938, or send an email to pos.salary.reserve@state.ma.us

Link to the FY2009 Salary Reserve Process:

EOHHS Virtual Gateway PDM https://gateway.hhs.state.ma.us/authn/index.jsp

Documents


August 25, 2008 Update - Fiscal Year 2009 Salary Reserve

The State Fiscal Year 2009 Budget contains Salary Reserve line item number 1599-6901 doc format of sr09-1599-6901.doc
(Word).

EOHHS is charged with the task of managing and distributing the salary reserve in an accurate and timely manner. To facilitate collection of FY09 contract data, EOHHS will again be utilizing the Provider Data Management (PDM) service. PDM is an EOHHS Virtual Gateway business service that is available through the internet to Purchase of Service (POS) providers and EOHHS state agencies.

As of Wednesday, September 11, 2008, the PDM Salary Reserve release will enable POS providers to submit payroll information, such as FTE counts, annual salaries, and other data required to support the allocation of the Salary Reserve through the internet-based EOHHS Virtual Gateway available at https://gateway.hhs.state.ma.us/authn/index.jsp

In order to use PDM to submit Salary Reserve payroll information, all providers must have active accounts on the Virtual Gateway with user name and password access to the PDM Salary Reserve service. EOHHS Virtual Gateway has emailed information to providers regarding actions they must take in order to verify, update or activate an account on the Virtual Gateway. Providers want to make sure that their organization's information with the PDM system is up to date. Once the required data is submitted by providers, EOHHS agencies will verify the accuracy of the information submitted, and EOHHS will calculate the salary reserve allocation for eligible employees.

If you have any questions about your access to and use of PDM, please contact EOHHS Virtual Gateway Customer Service, Monday through Friday, 8:30 am to 5 pm, at 1-800-421-0938 (Voice), or (TTY for the deaf and hard of hearing) 617-847-6578.

If you have other Salary Reserve questions, please call the Virtual Gateway Help Desk at (800) 421-0938, or send an email to pos.salary.reserve@state.ma.us

Important FY09 Salary Reserve Milestones:

The first Salary Reserve payments are designed to occur by December 19, 2008.

In order to meet this timeline and be eligible for Salary Reserve funds, it is critical that providers adhere to the timeline outlined below.

  • September 11 - October 3, 2008: Provider payroll data submission period.
    • On Wednesday, September 11, 2008, PDM opens to Providers on the Virtual Gateway for on-line submission of salary reserve-eligible payroll information.
    • The deadline is October 3, 2008, for providers to submit on PDM all payroll and salary information required for allocation of the FY07 Salary Reserve funds. Applications cannot be accepted for the FY09 Salary Reserve after this date.
  • November 12 , 2008: Individual provider allocation amounts will be announced on www.mass.gov/salaryreserve
  • Appeals process opens on November 12 and closes on November 28: Appeal forms and instructions to appeal will be available on the salary reserve web page.
  • November 14 - 21, 2008: Salary Reserve contracts emailed to Providers for signature.
  • November 28, 2008: Deadline for receipt of provider's signed contracts at EOHHS.

SALARY RESERVE 2009 TIMELINE

DATEKEY MILESTONES
Wed 09/11/08PDM is open to human service providers on the EOHHS Virtual Gateway for on-line submission of salary reserve-eligible payroll information
Fri 10/03/08Deadline for submission of provider payroll information into PDM
Mon 10/06/08Provider payroll information pulled from PDM and submitted to EHS
Tue 10/07/08EHS examines data & prepares to parcels out data to EHS Agencies
Fri 10/10/08Provider data sent to EHS Agencies for their review & approval
Mon 10/13/08EHS/Agencies salary reserve data review and confirmation period Starts
Fri 10/24/08EHS/Agencies salary reserve data review and confirmation period Ends
Mon 10/27/08EOHHS Final data review and allocations calculation Starts
Wed 11/05/08EOHHS Final data review and allocations calculations Ends
Thur 11/06/08Allocation data sent out to EHS Agencies for their info & final review
Mon 11/10/08Allocation amounts approved by EHS Agencies
Wed 11/12/08Notice to providers on amounts allocated: Information posted on salary reserve webpage
Wed 11/12/08Allocation appeal process opens for providers who wish to dispute their allocation. Appeal Form and instructions to appeal available on-line.
Fri 11/14 - Fri 11/21Salary reserve contracts prepared and emailed to Providers for their signature
Fri 11/28/08Deadline for Providers mailing back signed contracts to EOHHS
Fri 11/28/08Appeals period closes, all allocations are final
12/09 to 12/19/08First scheduled payments out to Providers - Pending ANF approval -
Mon 12/22/08EHS Agencies complete and submit the Individual Provider/department Allocation information to EHS (Requested by ANF)
Tue12/30/08All salary reserve provider contract amendments finalized and processed
Thur1/15/2009Salary reserve reports delivered to the Legislature and posted on the webpage www.mass.gov/salaryreserve

January 2008 - FY 2008 Salary Reserve Final Reports

The final Salary Reserve allocations reports for the 2008 fiscal year were submitted to the State Legislation, Ways and Means Senate and House Committees, on January 15, 2008.

You will be able to see the full reports below:

Further information will continue to be posted on this web page www.mass.gov/salaryreserve

 


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