Friendly URL: http://www.mass.gov/salaryreserve

FY2015 Salary Reserve Opening – August 2014

EOHHS is pleased to announce the opening of the FY2015 Salary Reserve application period.  In order to be eligible for FY2015 Salary Reserve funds, it is critical that providers adhere to the key dates and timeline outlined below:

  • Providers needing to gain access to the Virtual Gateway and/or the Provider Data Management System must complete and submit all necessary forms (please see the PDM Deployment Checklist document below) by September 10, 2014
  • August 14, 2014 – September 19, 2014: Provider payroll data submission period.
    • On Thursday August 14, 2014, PDM opens to Providers on the Virtual Gateway for on-line submission of salary reserve-eligible payroll information.
    • The deadline is September 19, 2014, for providers to submit on PDM all pay roll and salary information required for allocation of the FY15 Salary Reserve funds. Applications will not be accepted for the FY15 Salary Reserve after this date.
  • November 4, 2014: Individual provider allocation amounts will be announced on www.mass.gov/salaryreserve.

FY2015 Salary Reserve Timeline

DateKEY MILESTONES
August 14, 2014PDM is open to human service providers on the EOHHS Virtual Gateway for on-line submission of salary reserve-eligible payroll information
September 10, 2014Deadline for submission of VG and PDM Forms to change PDM Data Entry Administrator
September 19, 2014Deadline for submission of provider payroll information into PDM
September 22 - October 15, 2014Salary Reserve submissions pulled and data provided to EHS by IT.  Data distributed to Agencies to review and confirm submissions
October16 -
November 3, 2014
EOHHS calculates allocations and forwards to Agencies for final review and sign off
November 4, 2014Notice to providers on amounts allocated: Information posted on salary reserve webpage
November 4, 2014Allocation appeal process opens for providers who wish to dispute their allocation. Appeal Form and instructions to appeal available on-line
November 12, 2014Appeals period closes, all allocations are final
November. 12 - 14, 2014Salary reserve contracts prepared and emailed to Providers for their signature
December 1, 2014Deadline for Providers mailing back signed contracts to EOHHS
December 15, 2014First payment to providers (July-December) – Pending ANF approval
January 2015EOHHS submits allocation report to Legislature and posts on the webpage www.mass.gov/salaryreserve

FY2015 Language

1599-6901:  For a reserve to adjust the wages, compensation or salary and associated employee-related costs to personnel earning less than $40,000 in annual compensation who are employed by private human service providers that deliver human and social services under contracts with departments within the executive office of health and human services and the executive office of elder affairs; provided, that home care workers shall be eligible for funding from this item; provided further, that workers from shelters and programs that serve homeless individuals and families that were previously contracted through the department of transitional assistance and the department of public health who are currently contracted with the department of housing and community development and direct care workers that serve homeless veterans through the department of veterans' services shall be eligible for funding from this item; provided further, that the secretary of administration and finance may allocate the funds appropriated in this item to the departments to implement this initiative; provided further, that the executive office of health and human services shall condition the expenditure of appropriation upon assurances that the funds shall be used solely for the purposes of equal percentage adjustments to wages, compensation or salary; provided further, that not later than January 15, 2015, the executive office of health and human services shall submit to the house and senate committees on ways and means a report delineating the number of employees, by job title and average salary, receiving the adjustment in fiscal year 2015 and the average percentage adjustment funded in this item; provided further, that the report shall also include, for each contract scheduled to receive any allocation from this item in each such department, the total payroll expenditures in each contract for the categories of personnel scheduled to receive the adjustments; provided further, that no funds from this item shall be allocated to special education programs under chapter 71B of the General Laws, contracts for early education and care services or programs for which payment rates are negotiated and paid as class rates as established by the executive office of health and human services; provided further, that no funds shall be allocated from this item to contracts funded exclusively by federal grants as delineated in section 2D; provided further, that the total fiscal year 2015 costs of salary adjustments and any other associated employee costs authorized thereunder shall not exceed $8,000,000; provided further, that funds in this item shall be distributed not later than 160 days after the effective date of this item; provided further, that the executive office health and human services shall submit an allocation schedule to the house and senate committees on ways and means not less than 30 days after disbursement of funds; and provided further, that the annualized cost of the adjustments in fiscal year 2016 shall not exceed the amount appropriated in this item:  $8,000,000.


Salary Reserve Virtual Gateway and Provider Data Management System

Providers wishing to apply for these funds must have access to the EOHHS Virtual Gateway (VG) and the Provider Data Management (PDM) business application. Below is the EOHHS PDM Deployment Checklist to inform applicants of critical information necessary to gain access to or to update information on VG and PDM.  The VG and PDM forms that are referenced in the checklist are also included below. The deadline for submission of the necessary forms is September 10, 2014.

VG and PDM Checklist

  1. PDM Deployment Checklist pdf format of PDM Deployment Checklist
doc format of PDM Deployment Checklist

VG and PDM Forms

  1. VG Services Agreement pdf format of VG Services Agreement
doc format of Salary Reserve FY2015 Reference Guide
  2. Access Administrator Designation Form pdf format of Access Administrator Designation Form
docx format of Access Administrator Designation Form
  3. PDM User Request Form xls format of PDM User Request Form
file size 1MB

Other Documents

  1. Salary Reserve FY2015 Reference Guide doc format of Salary Reserve FY2015 Reference Guide
  2. FY 2015 Salary Reserve Policies Procedures doc format of FY 2015 Salary Reserve Policies Procedures
  3. Frequently Asked Questions for FY2015 doc format of Frequently Asked Questions for FY2015

Please visit this website regularly for Salary Reserve updates. For more information contact the Purchase of Service Help Line at (617) 573-1717 or send an email to possalary.reserve@massmail.state.ma.us.


Archives


This information is provided by the Executive Office of Health and Human Services.