Friendly URL: http://www.mass.gov/salaryreserve
April 24, 2012 - Important Notice - Release of Payments
For contracts submitted by 5/18/12, payments will be issued by Friday, June 1, 2012.
April 19, 2012 - Important Notice - Provider Allocation Summary
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FY2012 Individual Contractor Report
file size 1MB
April 18, 2012 – Important Notice - Appeals Process
Reasons for appeal:
- An appeal process is available to organizations that believe they did not receive the Salary Reserve funds to which they are entitled. Though they are rare, there may be instances of a miscalculation on an eligible contract, or whose contracts that are mistakenly excluded from the Salary Reserve distribution, or situations where an amount received do not match a provider’s own calculations.
Timeline for appeals:
- The appeals period for the 2012 Salary Reserve distribution process will open on April 18, 2012.
- The deadline for receipt of provider appeals is May 18, 2012. Providers are encouraged to submit their appeals as soon as possible in order to expedite the review process.
- To submit at appeal, providers must follow the procedure outline below. EOHHS will review all appeals after April 18. EOHHS will notify providers regarding the outcome of its review of their appeal as soon as possible after April 18. In cases where EOHHS determines that the appeal is valid, an amendment to the provider’s Salary Reserve contract will be made.
Procedures for appeals:
- Providers wishing to appeal their Salary Reserve allocation need to do so by submitting the Appeal Form below.
- The appeal form may be completed and submitted electronically (via email) to possalary.reserve@massmail.state.ma.us
- EOHHS will collect and review all appeals and will determine whether a correction is merited to any Salary Reserve allocation.
- Amendments will be prepared, send out to providers for signatures and processed for payment.
March 9, 2012 - Important Notice – Deadline Extension
The PDM system Salary Reserve "update" and "submit" functions have been off-line for the majority of the day. While the issue has been fixed, EOHHS will extend the Salary Reserve submission deadline to Monday, March 12th at 5:00 PM. We apologize for this inconvenience.
Salary Reserve Update – February 10, 2012
On the morning of February 15th an additional 1,018 contracts will be uploaded into PDM to be included for Salary Reserve eligibility. These contracts are “Rate Contracts” with no maximum obligations that do not appear in PDM contract listings. All providers who may hold one or more of these contracts should log in and check the system after this upload to ensure that they have the opportunity to include these contracts in their Salary Reserve data submissions.
If while using PDM you notice that your ‘Corporate Address’ is out of date or no longer correct, please enter your current address in the ‘Alternate Address’ field. Users will not be able to edit the ‘Corporate Address’ field. In March, the Corporate Address field will be updated automatically to the current address that appears in MMARS for your organization, and will be updated annually thereafter. The ‘Corporate Address’ field is not considered for determining Salary Reserve and will neither impact your eligibility for Salary Reserve funds nor any other business your organization has with the Commonwealth.
Salary Reserve Update – January 25, 2012
On January 25th at 9:00 AM the Salary Reserve data entry period will begin and will continue until close of business on March 9th. Virtual Gateway and PDM access processes will continue as needed during this data entry period. Providers experiencing difficulties with obtaining access or performing data entry should contact the Salary Reserve Help Line at (617) 573-1717 or email to possalary.reserve@massmail.state.ma.us
Salary Reserve Update – January 6, 2012
Salary Reserve Timeline Update
The Salary Reserve process, including payments to provider organizations, must be completed by June 30, 2012. In order to meet this timeline and be eligible for Salary Reserve funds, it is critical that providers adhere to the key dates and timeline outlined below.
- January 6 – January 20, 2012: Providers needing to gain access to the Virtual Gateway, Provider Data Management System or both must complete and submit all necessary forms (please see the PDM Deployment Checklist document below).
- January 25 – March 9, 2012: Provider payroll data submission period.
- On Wednesday, January 25, 2012, PDM opens to Providers on the Virtual Gateway for on-line submission of salary reserve-eligible payroll information.
- The deadline is March 9, 2012, for providers to submit on PDM all payroll and salary information required for allocation of the FY12 Salary Reserve funds. Applications cannot be accepted for the FY12 Salary Reserve after this date.
- April 18, 2012: Individual provider allocation amounts will be announced on www.mass.gov/salaryreserve
- Appeals process opens on April 18 and closes on May 4: Appeal forms and instructions to appeal will be available on the salary reserve web page.
- April 18 – April 27, 2012: Salary Reserve contracts emailed to Providers for signature.
- May 18, 2012: Deadline for receipt of provider’s signed contracts at EOHHS
SALARY RESERVE 2012 TIMELINE UPDATE
DATE | KEY MILESTONES |
| Wed 01/25/12 | PDM is open to human service providers on the EOHHS Virtual Gateway for on-line submission of salary reserve-eligible payroll information |
| Fri 03/09/12 | Deadline for submission of provider payroll information into PDM |
| Mon 03/12/12 | Provider payroll information pulled from PDM and submitted to EHS |
| Tue 03/13/12 | EHS examines data & prepares to parcel out data to EHS Agencies |
| Thur 03/15/12 | EHS/Agencies salary reserve data review and confirmation period Starts |
| Thur 03/29/12 | EHS/Agencies salary reserve data review and confirmation period Ends |
| Mon 04/02/12 | EOHHS Final data review and allocations calculation Starts |
| Wed 04/11/12 | EOHHS Final data review and allocations calculations Ends |
| Thur 04/12/12 | Allocation data sent out to EHS Agencies for their info & final review |
| Mon 04/17/12 | Allocation amounts provided to EHS Agencies |
| Tue 04/18/12 | Notice to providers on amounts allocated: Information posted on salary reserve webpage |
| Tue 04/18/12 | Allocation appeal process opens for providers who wish to dispute their allocation. Appeal Form and instructions to appeal available on-line. |
| Wed 4/18 – Fri 4/27 | Salary reserve contracts prepared and emailed to Providers for their signature |
| Fri 05/18/12 | Deadline for Providers mailing back signed contracts to EOHHS |
| Fri 05/18/12 | Appeals period closes, all allocations are final and amendments completed |
| 06/30/12 | For contracts received by 05/18/12, payments will be issued by 06/30/12. |
Salary Reserve Virtual Gateway and Provider Data Management System
Providers wishing to apply for these funds must have access to the EOHHS Virtual Gateway (VG) and the Provider Data Management (PDM) business application. Below is the EOHHS Salary Reserve Deployment Checklist to inform applicants of critical information necessary to gain access to or to update information on VG and PDM. The VG and PDM forms that are referenced in the checklist are also included below. The deadline for submission of the necessary forms is January 20, 2012.
VG and PDM Checklist
VG and PDM Forms
Other Documents
Please visit this website regularly for Salary Reserve updates. For more information contact the POS Policy Office and Salary Reserve HelpLine at (617) 573-1717 or send an email to possalary.reserve@massmail.state.ma.us
Salary Reserve Notice - December 2011
Chapter 142 of the Acts of 2011, Section 95, provides for the establishment of a Human Service Salary Reserve fund for State Fiscal Year 2012 should revenue targets be met. The language reads as follows:
“SECTION 95. Notwithstanding any general or special law to the contrary, if as of January 15, 2012, tax revenues as estimated under section 5B of chapter 29 of the General Laws meet or exceed $20,615,000,000, there shall be established and set up on the books of the commonwealth a Human Service Salary Reserve Fund. Upon the establishment of this fund, the comptroller shall transfer $10,000,000 from the General Fund to the Human Service Salary Reserve Fund and such transferred funds under this section shall be used to provide 1-time salary bonuses to personnel earning less than $40,000 in annual compensation who are employed by private human service providers that deliver human and social services under contracts with departments within the executive office of health and human services and the executive office of elder affairs.”
If implemented, the process will begin on or about January 23, 2012 and all provider organizations under contract with EOHHS and EOEA will be eligible. Providers wishing to apply for these funds must have access to the EOHHS Virtual Gateway (VG) and the Provider Data Management (PDM) business application. Please visit this site often as there will be regular updates to provide information and instructions on how to gain access to the VG and PDM and on how to apply.
Purchase of Service Salary Reserve Archive
This information is provided by the Executive Office of Health and Human Services.