1. What reports are currently available?
  2. How do I run reports?
  3. Is there a way to make reports run more quickly?
  4. Why is my report output sometimes blank?
  5. Will the EIM/ESM service offer new/different reports in the future?
  6. How can I influence decisions being made about potential future reports?
  7. Why don't I see reports on my screen?
  8. What information do I need to provide to Customer Service or a project team member when asking questions about running reports?

 


1. What reports are currently available?
A number of EIM/ESM reports are available to authorized users. The following table lists the names of these reports, a brief description, and the roles through which access may be granted to agency or provider users. "N/A" is indicated when the report is not applicable for the group cited.

Several abbreviations are used in the table:

  • CR=Cost Reimbursement
  • CL/AL=Commodity Line/Accounting Line
  • DI=De-Identified
  • MMARS= Massachusetts Management Accounting and Reporting System
  • PRC=Payment Request for Commodity
  • SDR=Service Delivery Report
  • UFR=Uniform Financial Reporting
  • UR =Unit Rate
  • CR=Cost Reimbursement
  • CL/AL=Commodity Line/Accounting Line
  • DI=De-Identified
  • MMARS= Massachusetts Management Accounting and Reporting System
  • PRC=Payment Request for Commodity
  • SDR=Service Delivery Report
  • UFR=Uniform Financial Reporting
  • UR =Unit Rate
Report NameReport DescriptionAgency RolesProvider Roles
Activity PRC Details by ClaimProvides detailed claim level information for services associated with a PRCUR Reports-DIContract and Payment Reviewer
Client Enrollment StatusLists clients enrolled within a specified timeframe and may be used to confirm enrollments, identify clients who have not received services, and/or to assess capacity usageUR ReportsClient Data Manager, Client Data Reviewer, UR Billing Centralized, UR Billing Decentralized, UR Release, UR Authorize, UR Review
Commodity Based Payment RequestServes as a hard copy of the PRC; contains all PRC information sent to MMARS for processing

CR Reports

UR Reports

CR Authorize, CR Review,

CR Billing,

UR Release, UR Authorize, UR Review, UR Billing Centralized, UR Billing Decentralized

Cost Reimbursement BudgetProvides cost reimbursement line item budget detailsCR ReportsCR Authorize, CR Review, CR Billing
Cost Reimbursement Expenditure AnalysisProvides a fiscal year view to billing against UFR components for a specific contractCR ReportsCR Authorize, CR Review, CR Billing
Cost Reimbursement InvoiceProvides the ability to print hard copies of CR invoicesCR ReportsCR Authorize, CR Review, CR Billing
Cost Reimbursement Service Delivery ReportProvides a means to print SDR documentsCR ReportsN/A
PRC Accounting Line DetailProvides the ability to print CL/AL details of PRCs that have been submitted or paid

CR Reports,

UR Reports

N/A
PRC Payment Status Report Submitted vs. PaidProvides payment dates for PRCs to show lag time between submission and payment

CR Reports,

UR Reports

Contract and Payment Reviewer
Ready Pay Contract Reconciliation ReportProvides history of ready pay contract payments for the purpose of reconciling actual billings against ready pay

CR Reports,

UR Reports

Contract and Payment Reviewer, CR Authorize, CR Review, CR Billing
Remittance Reconciliation Report DetailSupports the reconciliation of services with remittanceUR ReportsN/A
Service Delivery ReportProvides a means to print SDR documentsUR ReportsUR Billing Centralized, UR Billing Decentralized, UR Release, UR Authorize, UR Review
Service Delivery Report (DI)Provides an SDR report without client names printed on itUR Reports-DIN/A
Vendor Worksheet for Program Budget AmendmentSupports provider requests for line item budget amendments for CR contractsCR ReportsContract and Payment Reviewer

2. How do I run reports?
To access reports:

  • Select the Report module in EIM/ESM. The Reports page appears, containing links to all available reports.
  • Click the report you wish to run.
  • Enter criteria in fields.
  • Select report format (PDF or Excel).
  • Click Run Report.

In some cases, reports may be accessible from other screens within EIM/ESM. For example, the CR Invoice Report is available via the Invoice Summary page and the SDR Report is available via the SDR Summary page.

If you have already been authorized to view reports and you need assistance running them, please call Virtual Gateway Customer Service at 1-800-421-0938 (TTY: 1-617-847-6578).

3. Is there a way to make reports run more quickly?
The EIM/ESM reports work best when report parameters (criteria) are tightly defined. Whenever possible, use parameters that reference specific documents. For example, specify a certain invoice number, Payment Request for Commodity (PRC) number, or Service Delivery Report (SDR) month.

If it is not possible to use a specific document number, use input parameters that restrict results to a specific group. For example, use a specific provider name or a short date range.

Finally, whenever possible, avoid broad parameters. For example, avoid criteria that specify an entire fiscal year. Use smaller time increments instead.

4. Why is my report output sometimes blank?
"Blank" report output usually indicates that insufficient data exists to generate the requested report. If this situation is encountered, exit the Report module and conduct a search in EIM/ESM to determine whether the data you are trying to "see" is reflected in EIM/ESM. A blank page may also be generated if a report takes too long to run. In either case, please contact Virtual Gateway Customer Service at 1-800-421-0938 (TTY: 1-617-847-6578).

5. Will the EIM/ESM service offer new/different reports in the future?
Yes. The EIM/ESM Implementation Team is constantly working on evaluating existing reporting tools and identifying additional reporting needs.

6. How can I influence decisions being made about potential future reports?
Agency staff can communicate any report requests/needs to their agency implementation lead. He or she will make sure any such suggestions are logged, evaluated, and tracked. Provider staff may communicate report requests/needs to an appropriate agency representative or Provider Access Lead. They will likewise make sure that such suggestions are considered.

7. Why don't I see reports on my screen?
If you do not see reports on the tool bar as a module, you may not have the security role that allows you to view reports. If it is determined that you need access to reports, contact your organization's Access Administrator. The Access Administrator is the only person authorized to request changes to user security roles.

If you have already been authorized to view reports and you do not see this option on your screen, please call Virtual Gateway Customer Service at 1-800-421-0938 (TTY: 1-617-847-6578).


8. What information do I need to provide to Customer Service or a project team member when asking questions about running reports?
Please make a note of the report name and the date and time you attempted to run it. Additionally, please provide the input parameters you used (contract number, vendor name, etc.) and how long you waited if the report timed out or you halted your efforts. If an error message appears on the screen, make a note of that as well (it may be copied and pasted into an e-mail, if that is how you are communicating).

 


This information is provided by the Virtual Gateway within Health and Human Services.