Guidelines for Making a Public Record Request

The Department of Fire Services encourages you to use the form below to make a public records request (PRR) of the Department of Fire Services.  This helps to ensure the most expeditious and accurate response to your request. Otherwise, written requests may be delivered by hand, mail, email or fax (if available).  While requests for public records may be made orally in person to an RAO, such requests may not be the subject of an appeal.  Telephone requests may be accepted at the discretion of the RAO.

The Department of Fire Services has designated the following employee as the Primary Records Access Officer (RAO) who will assist requesters in fulfilling their requests.

Mary Elizabeth Lynch-Lent, Primary RAO
Title:  Paralegal
Business Address:  1 State Road, Stow, MA 01775
Business Telephone:  (978) 567-3100
Business E-Mail:  DFS.PublicRecords@MassMail.State.ma.us

Only questions pertaining to the PRR process or a PRR status should be sent to the email account of the Primary RAO.

List of Links to Public Records of Frequent or Significant Interest

Notices of Open Meetings and Hearings
Minutes of Open Meetings and Hearings
Final Agency Opinions, Decisions, Orders or Votes
Annual Reports
Proposed Amendments to Regulations
Winning Bids for Public Contracts
Awards of Federal, State and Municipal Government Grants
Agency Budgets

Categories of Public Records

Below is a list of other categories of public records maintained by the Department of Fire Services.  Please note this list is not exhaustive. These records may be subject to redaction if they contain information that may not be disclosed by law, is exempt under the public records law or is subject to other legally applicable privileges.

Fuel Tank Facility Permit Records
Fire Professional Certificates/Licensing Records
Fire Marshal Inspection Records
Fire Code Investigation Records
Copies of the Mass. Comprehensive Fire Safety Code
Copies of other related fire codes
Public Education (part of Division of Fire Safety)
Public Education Pamphlets
S.A.F.E. Education Materials
Massachusetts Fire Incident Reports
Massachusetts Burn Injury Reports
Massachusetts Property Insurance Loss Reports
Massachusetts Burned/Recovered Motor Vehicle Reports
Fire Services Statistical Reports
Training Division (Massachusetts Firefighting Academy) Records
Firefighting Academy Course and Curriculum Records
Firefighting Academy Admissions/Registration Records
State Fire Station Administration Records
Training Information (Course Offerings)
Mass. State Police, Fire & Explosion Investigation Section
Fire Cause/Origin Investigation Reports
Bomb Investigation Reports
Hazardous Materials Emergency Response Unit
Hazmat Response Records (Incident Reports)
Administration Records
Contracts
Job Postings
Advisories from the State Fire Marshal
Press Releases on DFS related events
Safe Cigarette Program Records (including investigations, hearings, and case settlements)
Meeting Notices, Agendas and Minutes
Proposed Regulations
Case Decisions