Guidelines for Making a Public Record Request

The Massachusetts State Police encourages you to use the form below to make a public records request (PRR) of the Massachusetts State Police.  This helps to ensure the most expeditious and accurate response to your request. Otherwise, written requests may be delivered by hand, mail, email or fax (if available).  While requests for public records may be made orally in person to an RAO, such requests may not be the subject of an appeal.  Telephone requests may be accepted at the discretion of the RAO.

The Massachusetts State Police has designated the following employee as the Primary Records Access Officer (RAO) who will assist requesters in fulfilling their requests.

Michael Halpin, Primary RAO
Title:  General Counsel
Business address:  470 Worcester Road, Framingham, MA 01702
Business telephone number:  508 820 2300
Business email:  MSP.RAO@state.ma.us

Only questions pertaining to the PRR process or a PRR status should be sent to the email account of the Primary RAO.

List of Links to Public Records of Frequent or Significant Interest

Notices of Open Meetings and Hearings
Minutes of Open Meetings and Hearings
Final Agency Opinions, Decisions, Orders or Votes
Annual Reports
Proposed Amendments to Regulations
Winning Bids for Public Contracts
Awards of Federal, State and Municipal Government Grants
Agency Budgets

Categories of Public Records

Below is a list of categories of public records maintained by the Massachusetts State Police.  Please note this list is not exhaustive. These records may be subject to redaction if they contain information that may not be disclosed by law, is exempt under the public records law or is subject to other legally applicable privileges.

Administrative - Fiscal / Payroll / Business / Asset Management  (acquisition, disposition, use, maintenance and/or security) information, databases, material and records
Labor - Collective Bargaining and other labor agreements and material
Employment - Department Rules & Regulations, Policies & Procedures, Standard Operating Procedures, and other work notices/rules; Employment records, personnel files and other employment/personnel/ Training materials and records
Litigation - Records concerning claims, grievance, and suits against the Department and/or its employees
Law enforcement - Administrative journals and other administrative databases and records concerning law enforcement, incident and arrest reports, citations, criminal intelligence, criminal records, accident and crash reports/investigations, photographs, witness statements and other collected evidence (DNA, ballistic, computer, fingerprint) and laboratory records, and other similar information and material collected and maintained for law enforcement purposes
Correspondence - Email and other correspondence (internal/external) related to agency business and operation
Licensing Records - Records and information relating to the Colonel’s role as a firearms licensing authority and the certification/licensing of private detectives and watch guard agencies, and Special State Police Officers
Emergency - Police radio and E-911 communication records, audio recordings