Please be advised, the current Commonwealth of Massachusetts Standard Contract form for the Bulletproof Vest Program will expire on Thursday, February 28, 2017. All Bulletproof Vest reimbursement requests will need to include a new five-year Standard Contract, which can be found below. This new contract will cover the time period between March 1, 2017 - February 28, 2022.
The Massachusetts Executive Office of Public Safety and Security is responsible for the administration of the state-funded Bulletproof Vest Reimbursement Program. This program is an example of the state's commitment to providing Massachusetts police officers with the best lifesaving equipment available, assists local police departments, the Massachusetts State Police, Sheriff's Departments, and state agencies, authorities, and educational institutions with law enforcement functions in providing bulletproof vests to their officers.
The Massachusetts Bulletproof Vest Reimbursement program is intended to provide reimbursement to eligible police departments that have already applied for reimbursement from the federal government under the Bureau of Justice Assistance Federal Bulletproof Vest Partnership Grant Act of 1998. As funding is limited, reimbursement under the State BPV Program is available on a first-come, first-serve basis.
The Massachusetts State Legislature appropriated funding under Chapter 310 of the Acts of 2006 (State Bulletproof Vest Reimbursement Program), providing reimbursement for: (a) the replacement of any bulletproof vest which was manufactured with Zylon, (b) the replacement of any bulletproof vest which was purchased on or after July 1, 2000, and is older than 5 years from the date of such purchase, and (c) the purchase of a bulletproof vest for an individual who had not been issued a bulletproof vest previously by such purchasing law enforcement jurisdiction; provided further, that as a condition of receipt of a grant awarded under this item, the recipient shall have made application for reimbursement to any federal grant program established by the United States Department of Justice to assist in the purchase of bulletproof vests, unless the replacement of a vest manufactured with Zylon would be ineligible for reimbursement based on the date of purchase; provided further, that any such costs that are not reimbursed through the receipt of funds from any such federal grant program shall be awarded to an eligible recipient; provided further, that any bulletproof vest which was manufactured with Zylon and has been replaced prior to the effective date of this appropriation shall be reimbursed for the entire replacement cost, less any funds received for such replacement from any federal or state bulletproof vest grant program; provided further, that as a condition for reimbursement, the model type of any such bulletproof vest purchased shall meet the National Institute of Justice Requirements for bullet-resistant body armor in effect at the time of the purchase; provided further, that all applicants for grants under this item shall submit any documentation required by the secretary as a condition of reimbursement.
Before Applying for State Reimbursement
- Local police departments and other eligible law enforcement agencies must first apply for reimbursement through the Federal Bulletproof Vest Partnership Program at http://www.ojp.usdoj.gov/bvpbasi/. Proof of the approval or payment of the federal reimbursement request will be required in order to request state reimbursement.
Materials to Be Submitted With All Requests for State Reimbursement
- A Cover letter signed by the Chief of Police stating the vest threat level(s) and that officers receiving vests are graduates of recognized training academies. Please copy and paste the language from this document onto department letter-head.
- One or both of the following forms filled out completely and accurately: the First-Time Vest Form and the Replacement Vest Form for vests more than five-years-old.
- A copy of the purchase receipt(s) for all vests.
- A copy of the screen print from the Federal Bulletproof Vest Program that shows approval of the request for reimbursement including the amount or proof of payment ( view screen print example ). NOTE: The preliminary screen print that merely acknowledges receipt of the request for reimbursement is insufficient. A bank statement or other bank document reflecting a deposit from the Dept. of Justice to the city's or town's bank account in the amount of the reimbursement would be a suitable substitute.
All departments must submit a new a 5-year contract (March 1, 2017 - February 28, 2022) for the Bulletproof Vest Program.
- The " Commonwealth of Massachusetts Standard Contract Form " or the "Commonwealth of Massachusetts Interdepartmental Service Agreement (ISA) Form" must be completed and signed by an Authorized Signatory and submitted with the first application for reimbursement under this new contract. Once executed, that Contract/ISA will be in effect through February 28, 2022.
- The Scope of Work to be attached to the contract form.
- The Chief of Police or Chief Executive Officer of the agency seeking reimbursement must review and sign the 2012 Bulletproof Vest Grant Conditions Form .
- A Contractor Authorized Signatory Listing form. Please read all instructions provided on the Helpful Hints for Completing an Authorized Signatory Listing Form and see Sample Signatory Form .
Requests for reimbursement and all supporting materials should be mailed or delivered to:
EOPSS, Office of Grants and Research
Ten Park Plaza, Suite 3720
Boston , MA 02116
Attn: Kevin Stanton
- Officer(s) receiving vests must be full-time or part-time, sworn personnel of state or local police departments. Certain personnel of other agencies within the Executive Office of Public Safety, as determined by the Secretary of Public Safety, may be eligible. Officers must have graduated from a recognized Police or Reserve intermittent Academy (pursuant to M.G.L. Chapter 41, Section 96B).
- Vests purchased must be Threat Levels II, IIA, or IIIA.
- Vests purchased must be certified by the National Institute of Justice.
- Vests must be purchased in accordance with the provisions of M.G.L. Chapter 30B and the policies and procedures of your agency regarding procurement issues.
- Vests acquired through this program are the property of the police department.
- The Federal Bulletproof Vest Partnership Program may provide up to 50% reimbursement toward vests purchased.
- Any funds received as a result of litigation concerning Zylon vests must also be used to reduce the cost of new vests and relevant documents should be included with requests for reimbursement.
- As funding is limited, reimbursement under the State Bulletproof Vest Program is available on a first-come, first-served basis.
To Track Payments:
You may obtain information about past or scheduled payments from the Commonwealth on VendorWeb. In order to login to VendorWeb, you will need your 12-character Vendor Code and the last 4 digits of your Tax Identification Number. Both of these should be available from your city or town accounting departments.
If you have questions regarding the State Bulletproof Vest Program, please contact Kevin Stanton at 617-725-3363 or e-mail firstname.lastname@example.org