Guidelines for Making a Public Record Request

The Executive Office of Public Safety and Security encourages you to use the form below to make a public records request (PRR) of the Executive Office of Public Safety and Security.  This helps to ensure the most expeditious and accurate response to your request. Otherwise, written requests may be delivered by hand, mail, email or fax (if available).  While requests for public records may be made orally in person to an RAO, such requests may not be the subject of an appeal.  Telephone requests may be accepted at the discretion of the RAO.

The Executive Office of Public Safety and Security has designated the following employee as the Primary Records Access Officer (RAO) who will assist requesters in fulfilling their requests.

Shannon Sullivan, Primary RAO
Title:  Assistant General Counsel
Business address:  One Ashburton Place, Suite 2133, Boston MA 02108
Business telephone number: 617-727-7775
Business email:  EOPSS.RAO@state.ma.us

Only questions pertaining to the PRR process or a PRR status should be sent to the email account of the Primary RAO.

Contacting a Secretariat or Agency

To help avoid delay in responses, please consider whether your public record request would more appropriately be directed to an agency.  Each agency has a designated RAO who will receive and respond to public records requests. 

Agency (linked to PRR Page)RAO Email
Department of Correction Department of Correction Public Records Requests DOC.RAO@state.ma.us
Department of Criminal Justice Information Services DCJIS Public Records Requests DCJIS.RAO@state.ma.us
Department of Fire Services Department of Fire Services Public Records Requests DFS.PublicRecords@MassMail.State.ma.us
Harbormaster Training Council Harbormaster Training Council Public Records Requests EOPSS.RAO@state.ma.us
Office of the Chief Medical Examiner Office of the Chief Medical Examiner Public Records Requests OCME.RAO@MassMail.state.ma.us
Massachusetts Emergency Management Agency Massachusetts Emergency Management Agency Public Records Requests CDA.RAO@MassMail.State.MA.US
Massachusetts National Guard Massachusetts National Guard Public Records Requests MNGRAO@massmail.state.ma.us
Massachusetts State Police Massachusetts State Police Public Records Requests MSP.RAO@state.ma.us
Municipal Police Training Committee Municipal Police Training Committee Public Records Requests MPTC.RAO@state.ma.us
Office of the Chief Medical Examiner Office of the Chief Medical Examiner Public Records Requests OCME.RAO@MassMail.state.ma.us
Parole Board Parole Board Public Records Requests PAR.RAO@state.ma.us
Sex Offender Registry Board Sex Offender Registry Board Public Records Requests SOR.RAO@massmail.state.ma.us
State 911 Department State 911 Department Public Records Requests State911.RAO@state.ma.us

 

List of Links to Public Records of Frequent or Significant Interest

Notices of Open Meetings and Hearings
Minutes of Open Meetings and Hearings
Final Agency Opinions, Decisions, Orders or Votes
Annual Reports
Proposed Amendments to Regulations
Winning Bids for Public Contracts
Awards of Federal, State and Municipal Government Grants
Agency Budgets

Categories of Public Records

Below is a list of other categories of public records maintained by EOPSS.  Please note this list is not exhaustive. These records may be subject to redaction if they contain information that may not be disclosed by law, is exempt under the public records law or is subject to other legally applicable privileges.

OGR Grant Administration Database
Electronic Control Weapons (ECW) Data and Reports
Provider Sexual Crime Reports (PSCR) form 2A
County Release Data
Agency Recidivism Program Inventories
Federal Grant Applications Submitted by EOPSS/OGR
Federal Grant Award Documents
GMS (Grants Management System) EOPSS Composite Reports for Federal Awards
PMT (Performance Measurement Tool) EOPSS Composite Reports for Federal Awards
Federal Financial Reports
Federal Site Visit Reports
Sub-recipient AGFs (Application for Grant Funds)
Grant Applications
Grant Application Evaluations
Sub-recipient Contract Documents
PMT (Performance Measurement Tool) Sub-recipient Reports
Sub-recipient Financial and Progress Reports
Sub-recipient Risk Assessment Tool
Sub-recipient Site Visit Reports
Traffic Citation Reports Related to Grants
Arrest Data Related to Grants
Highway Safety Plan
Correspondence
Equipment Purchase Records
Regional Homeland Security Plans
Firearm Test Reports
Litigation Records