On March 1, 2017 the application for the Community Compact IT Grant Program will open. Municipalities that applied for a Community Compact under the CCC Best Practice program on or before February 15, 2017 will be eligible and applications must be submitted by April 1. However, cities and towns that were awarded an IT Grant Program grant in FY16 will not be eligible in FY17.
This is a competitive grant program focused on driving innovation and transformation at the local level via investments in technology. Using the transformative powers of IT, we can drive innovation, make government more efficient, save taxpayer money, and make it easier for residents to interact and transact with their local government.
Grants of up to $200,000 will support the implementation of innovative IT projects by funding related one-time capital needs such as technology infrastructure, upgrades and/or purchases of equipment or software. Incidental or one-time costs related to the capital purchase such as planning, design, installation, implementation and initial training are eligible.
- What is the Community Compact IT Grant program?
The Community Compact IT Grant Program is a competitive grant program to drive innovation at the local level via investments in technology.
Grants will support the implementation of innovative and transformative IT projects by funding one-time capital needs such as technology infrastructure, upgrades and/or purchases of equipment or software. See items 7, 8 and 9 below for eligibility specifics.
- What is the deadline to apply for the Community Compact IT Grant Program?
Applications will be accepted from March 1, 2017 until April 1, 2017.
- What communities are eligible for the Community Compact IT Grant Program?
The Compact IT Grant Program is specifically for cities and towns who applied for a Community Compact on or before February 15, 2017. However, cities and towns that were awarded an IT Grant Program grant in FY16 will not be eligible in FY17.
- What is a Compact Community?
Compact Communities are communities who have applied to enter into a Best Practice Community Compact with the Baker-Polito Administration. To find out more information about the Community Compact program please visit www.mass.gov/ccc.
- What if my Community Compact signed with the state already includes an information technology best practice with technical assistance or a grant?
You are still eligible to apply for this information technology grant program.
- What if my Community Compact didn’t include a technology best practice?
As a Compact community, you are still eligible to apply for this information technology grant program.
- What kind of IT projects are eligible?
Grants will support the implementation of innovative and transformative IT projects by funding one-time capital needs such as technology infrastructure, upgrades and/or purchases of equipment or software. Incidental costs related to the capital purchase such as one-time planning, design, installation, implementation and initial training are eligible. In order to maximize the impact of this grant program across the Commonwealth, we kindly request that each grant application be limited to one project. We realize that technology initiatives can be multi-faceted and require multiple components to be successful, but if possible please limit requests to one project (or one component of one project) that would have the most significant impact on your community and be the most sustainable in the long term.
- What kind of IT costs are NOT eligible?
On-going maintenance, operational costs or support are NOT eligible. Feasibility studies are NOT eligible. See below regarding eligibility of Software-as-a-Service/Cloud Service.
- Is Software-as-a-Service eligible?
Software-as-a-Service costs such as subscription costs, cloud hosting costs, on-going maintenance, operational costs or support are NOT eligible.
IT stand-up costs related to Software-as-a-Service, such as design, consulting, planning, and implementation on the municipality’s end MAY be eligible.
In order for the IT stand-up cost of a Software-as-a-Service/Cloud Service to be eligible for this program, the municipality must be able to end their relationship with the Software-as-a-Service/Cloud Service provider and still retain something tangible (intellectual property or data) which can be used in continuing operations, i.e.:
- the municipality must retain ownership of the data in the cloud
- this data must be extractable in an open usable form; and
- the generated data:
- must be valuable to the municipality, and
- will continue to be of value to the public and/or municipality after extraction.
- A vendor provides vendor-owned proprietary GPS units for all school buses in the community as well as a web based tool that uses publicly available mapping and traffic information to generate the best possible bus routes. The GPS units ensure accurate routing while also tracking the time taken to complete each route each day. The daily tracking data from the school buses is fed back into the web based tool to further refine bus routes. Should the relationship with the vendor end the community retains the tracking data and optimized bus routes as an asset.
- The community moves employee time management to a web based solution. The solution tracks employee time and attendance as well as their daily tasks and provides managers with a dashboard view of their entire team as well as aggregate statistics about absenteeism, productivity, and the time needed to complete tasks. The transformation of individual data points to aggregate data generates an asset and that information should be extractable and useful even if the tool was no longer in use.
- What size grants will be awarded?
This is a competitive grant program. Grant requests of any size up to $200,000 will be considered. A local match is not required. Applications will be evaluated based in large part on the impact of the proposed project on the community. For example, a small community’s low-dollar funding request may support a project that would have a big impact on that community.
Applicants are encouraged to apply for the amount needed for their program and at a level of support that can be successfully implemented by the project completion deadline. Grant awards must be executed by June 30, 2017.
- Can communities have a joint application to the Community Compact IT Grant Program?
Yes, multi-community applications are encouraged. Two or more communities can apply to undertake an IT project together if all participating communities are Compact Communities. The participating communities should complete a joint application. The application should be submitted by the community that will be the project lead.
- How do I access the application?
The application will be found in a tab above on March 1, 2017. You will need a passcode to fill out the IT Grant application. If your community is eligible for this IT Grant program, your community’s Chief Municipal Executive (Mayor or City Manager in a City, Selectboard Chair or Town Manager/Administrator in a Town) will receive a passcode by email.
- Where do I get my passcode to access the online application?
If your community is eligible for this IT Grant program, your community’s Chief Municipal Executive (Mayor or City Manager in a City, Selectboard Chair or Town Manager/Administrator in a Town) received a letter from the Lt Governor on September 14, 2016 that contained the passcode.
If you have questions not answered above or need assistance with your community’s passcode, please contact the Division of Local Services by sending an email to Sean Powers at firstname.lastname@example.org.
Fiscal Year 2017
|Agawam||$8,000||Expand current Laserfiche document scanning program. This would allow the indexing of paper documents and also allow sharing documents among departments.|
|Auburn||$28,000||Implement a modern permitting system for building and health departments, reducing the amount of time it takes employees to manage permits currently and allowing the public to apply for and track the status of permits online.|
|Billerica||$40,000||Continue public safety collaboration with the state by developing an interface to the Criminal Justice Information System to enhance the local police records system.|
|Carver||$58,500||Implement a consolidated Town-School Facilities Management Department and an IT Dept. This will allow for a more uniform ovesight of both structural and IT capital assets for the Town of Carver.|
|Chicopee||$50,000||Expand the document management sytem to include Personnel Action Forms. This includes improvement to the current workflow and the additon of secure signature stamps.|
|Cohasset||$27,000||Purchase Electronic Document Management software that will allow for cost savings in reduced labor hours for document requests from the public and internal departments.|
|Danvers||$45,000||Contribute to the cost of installing town-wide fiber optic cabling to support its existing and anticipated technology needs, to address existing technology problems caused by insufficient fiber and to explore offering regional or shared IT services.|
|Douglas||$30,313||Upgrade the existing IT infrastructure from Category 3 to Category 6 wiring will allow the Town of Douglas to make full use of their existing technology, provide for anticipated IT investments, and operate more efficiently.|
|Duxbury||$146,000||The purpose of this grant is to provide for a regional aerial photography flight, for use as a GIS basemap for 8 municipalities on the South Shore.|
|East Longmeadow||$40,000||Enable East Longmeadow and Longmeadow to establish a fault-tolerant fiber interconnection. This will allow the towns to better develop a disaster recovery plan, and regionalize aspects of IT operations for service delivery and cost benefits.|
|Easthampton||$67,000||Consolidate the Information Technology (IT) departments between Easthampton Public Schools and the City of Easthampton. This consolidation and sharing of services would improve and expand the support options for both the school district and the city.|
|Easton||$25,000||Implement a solution that tracks employee time, attendance and scheduling for public safety and department of public works employees.|
|Fitchburg||$60,000||Implement technology that will allow the police department to digitize paper reports thus improving the department's internal processes and responses for requests for older reports. Furthermore, scanning decades of paper reports to an electronic format.|
|Georgetown||$69,000||Implement shared reporting software for Police and Fire.|
|Grafton||$29,763||Implement a modern permitting system for all town departments, reducing the amount of time it takes employees to manage permits currently and allowing the public to apply for and track the status of permits online.|
|Greenfield||$39,651||Enhance server and network infrastructure at Dispatch and Police Department.|
|Hadley||$50,000||Support the implementation of a SCADA (Supervisory Control And Data Acquisition) system for the town's wastewater system.|
|Hanson||$43,500||Implement a regional GIS solution which would provide for a GIS consultant/provider, software licenses, implementation and training costs to serve the memebers of the collaborative.|
|Lakeville||$40,000||Implement a modern permitting system, reducing the amount of time it takes employees to manage permits currently and allowing the public to apply for and track the status of permits online.|
|Lenox||$110,000||Implement the combining of positions between the Town Manager of Lenox and the Town Administrator of Lee into a shared Chief Administrative Officer serving both towns.|
|Leominster||$63,000||Enhance virtual server infrastructure at Leominster City Hall|
|Leverett||$30,000||Install and implement a townwide network as recommended by Leveretts IT consultant. This will enable a secure, centrally maintained operating environment for municipal government and public safety telecommunications.|
|Lincoln||$24,320||Implement a modern permitting system for all town departments, reducing the amount of time it takes employees to manage permits currently and allowing the public to apply for and track the status of permits online.|
|Lunenburg||$40,000||Implement a modern permitting system, reducing the amount of time it takes employees to manage permits currently and allowing the public to apply for and track the status of permits online.|
|Lynnfield||$50,000||Implement a modern permitting system, reducing the amount of time it takes employees to manage permits currently and allowing the public to apply for and track the status of permits online.|
|Mendon||$10,000||Implement technology to improve transparency across Town government.|
|Merrimac||$42,747||Implement a new platform to eliminate the need for three disparate financial platforms.|
|Millbury||$20,000||Implement a modern permitting system for all town departments, reducing the amount of time it takes employees to manage permits currently and allowing the public to apply for and track the status of permits online.|
|New Marlborough||$14,524||Implement a townwide network and server infrastructure. This will allow all departments to backup all files and to maintain a file storage solution for better accesss to public records requests.|
|New Salem||$53,000||Deploy a new accounting and cash management system for the benefit of 12 communities.|
|Newburyport||$100,000||Implement a city-wide fiber optic network that will support the City’s full network requirements.|
|North Andover||$50,000||Deploy technology that will allow the town to digitize paper documents, improving responsiveness to residents and creating more efficient internal processes.|
|Oxford||$35,000||To build, setup, and deploy a new robust modern virtual server infrastructure l to replace the physical server technology that has reached capacity.|
|Paxton||$13,000||Consolidate townwide networks with domain server technology. This will allow a more secure, agile network environment.|
|Pelham||$7,775||Deploy technology that will allow the town to digitize paper documents, improving responsiveness to residents and creating more efficient internal processes.|
|Pepperell||$15,000||Deployment of new technology infrastructure at the wastewater facility|
|Pittsfield||$40,000||Upgrade switching infrastructure to enable technology consolidation|
|Plympton||$16,000||Deploy technology that will enhance the Town of Plympton’s ability to respond effectively and efficiently to Public Records Law and Open Meeting Law.|
|Rochester||$15,000||Enhance public safety technology infrastructure|
|Southbridge||$45,000||Enhance school network and security infrastructure|
|Springfield||$103,000||Implementation of an online Pre-K through 12th grade pre-registration and enrollment system.|
|Wenham||$38,950||Implement an online permitting platform to improve processes for internal staff and the public|
|Whately||$4,000||Enhancements to existing infrasture that will allow the Town to deploy cloud-based solutions.|
|Williamsburg||$60,250||Implementation of a regional document management system for the benefit of 5 communities|
|Williamstown||$20,000||Create a searchable data base of all cemetery burial records the will improve internal operations and allow public access.|
|Worcester||$57,810||Deploy a performance management system that will act as a repository for City data, improve transparency and open opportunites for data-driven decision-marking|
Fiscal Year 2016
|Amesbury||$40,000||Upgrade the critical network infrastructure that connects city and school buildings to allow for greater speed, stability, and reliability.|
|Athol||$13,440||Hardware upgrades for essential town systems, which will allow the town to leverage a shared services agreement with the Athol-Royalston Regional School District.|
|Ayer||$40,000||Improve network infrastructure and connectivity at the wastewater treatment plant.|
|Barre||$83,500||Upgrade infrastructure to facilitate regional technology cooperation between Barre, Rutland, and Barre Regional Emergency Communication Center.|
|Braintree||$66,352||Expand fire department records access to mobile devices so first responders in Braintree are able to access critical information in the field.|
|Buckland||$5,000||Improve the town's network security by adding a firewall and replacing hardware used for critical town operations.|
|Carlisle||$30,000||Move the town's data center from the town hall to the Concord Carlisle Regional High School's data center with upgrades to prevent the loss of critical data.|
|Charlemont||$13,000||Replace the town's failing fuel monitoring system to ensure accountability and reporting capabilities.|
|Colrain||$4,390||Implement boards and commission, dog license, and voter check in database software for the town clerk's office.|
|Dartmouth||$17,768||Automate parking facility stickers for town parks and beaches so the sticker program can be managed more efficiently with reduced fraud.|
|Deerfield||$45,000||Upgrade the town's critical network infrastructure to enable a high speed link between Town Hall, South County Senior Center, and a secure data center containing Deerfield's data backup center.|
|Dudley||$12,500||Create a modern content management system with digital recordkeeping, eliminating the need for paper records.|
|Dunstable||$28,806||Implement centralized GIS services to improve town operations.|
|Everett||$27,000||Implement software to help the city reduce the cost of managing the snow removal process.|
|Fall River||$68,700||Implement a 311 system to connect citizens of Fall River with their city.|
|Granville||$5,000||Modernization of the town's accounting software with improved business continuity.|
|Groton||$16,000||Upgrade the town's server to a modern architecture and expand the town's digital storage space in support of new innovations like the Groton Fire Department's online burn permit program.|
|Groveland||$22,690||Implement a modern electronic permitting system to improve internal operations and ability to serve the public.|
|Haverhill||$59,500||Implement a 311 system to connect citizens of Haverhill with their city.|
|Hawley||$2,500||Automate highway department processes and digitize records. The highway department will have technology for the first time and can complete paperwork online rather than on paper.|
|Heath||$55,000||Implement a solution to better integrate municipal tax collection and assessment functions and reduce the risk of business disruption|
|Hinsdale||$22,000||Deploy new infrastructure allowing the town to leverage past water meter investment and enable usage-based water billing.|
|Holbrook||$65,000||Implement a modern financial management software package for all town departments.|
|Holland||$4,950||Upgrade the town's thirteen year old website to improve communications between town departments, committees, officials, and residents.|
|Holyoke||$48,975||Implement an electronic permitting system which will integrate with the rest of the city's systems.|
|Kingston||$88,200||Replace the town's disjointed and expensive communications system.|
|Lancaster||$28,700||Interconnect the four town buildings in Lancaster to improve collaboration across departments and reduce internet cost.|
|Marlborough||$15,000||Move municipal business process from spreadsheets and paper to an electronic permitting platform.|
|Maynard||$7,331||Install a modern wireless network in the town's public library, which currently cannot accommodate the growing number of connections requested by residents.|
|Melrose||$40,000||Implement a visual budgeting tool in coordination with Andover, Mansfield, Somerset and Hanover which will result in open source code available to any community.|
|Middleton||$93,727||Upgrade accounting software of the Tri Town School District, which consists of students from the towns of Middleton, Topsfield, and Boxford, allowing for greater financial accuracy over the current system of managing the budget by spreadsheet.|
|Millville||$57,000||A software upgrade to the town's accounting system to improve internal processes across departments and increase transparency.|
|Nahant||$68,915||Deploy technology that will allow the town to digitize paper documents, improving responsiveness to residents and creating more efficient internal processes.|
|Newbury||$36,490||Implement a modern permitting system for all relevant town departments, reducing the amount of time it takes employees to manage permits and allowing the public to apply for and track the status of permits online.|
|North Brookfield||$36,100||Implement billing and collections software upgrades as recommended by the Division of Local Services.|
|Northbridge||$16,600||Deploy new hardware and software to support Northbridge's new expedited permitting initiative.|
|Otis||$15,000||Improve the town's network to address security concerns, improve internet connectivity, improve backup capability, and provide wireless internet access which is essential to residents.|
|Phillipston||$49,000||Installation of a radio communications beacon to eliminate gaps that currently exist in emergency communications.|
|Revere||$54,000||Implement a 311 system to connect citizens of Revere with their city.|
|Rockland||$44,025||Migrate the town's financial management system to a modern platform.|
|Royalston||$13,000||Implementation of a new treasurer cash management module which will modernize the town's accounting system.|
|Salisbury||$84,494||Interconnect several town buildings with a single network connection to enable better internal communication and greater resilience against disruptions in business.|
|Sheffield||$56,000||Essential hardware and software upgrades for the town's accountant and treasurer as recommended by the Division of Local Services, to reduce the amount of financial calculation work that is currently done by hand.|
|Sherborn||$16,000||Replace the failing communications system for Town Hall, public safety and the library.|
|Shirley||$37,970||Connect the entire town to a common, modern accounting system.|
|Shrewsbury||$85,000||Improve the town's core infrastructure to ensure continuity of business operations.|
|South Hadley||$16,100||Modernize the town's inspectional service software to allow for access by mobile devices.|
|Sunderland||$24,534||Upgrade the town's inadequate and aging network as recommended by the Division of Local Services.|
|Tewksbury||$145,000||Interconnect the police, fire, emergency services, public works, libraries, and other town buildings on common network.|
|Topsfield||$10,000||Upgrade the town's website to a modern platform which will allow for improved ADA accessibility, web security, and citizen service delivery.|
|Tyngsborough||$34,727||Interconnect multiple town buildings to enable central management of the network, improve collaboration across departments, and reduce the risk of business disruption.|
Apply for a Community Compact IT Grant
The Community Compact IT Grant Program is a competitive grant program to drive innovation at the local level via investments in technology. Grants will support the implementation of innovative and transformative IT projects by funding one-time capital needs such as technology infrastructure, upgrades and/or purchases of equipment or software.
Applications are no longer being accepted.
Projects awarded grants must be completed before or by June 30, 2018.
Step 1 – Eligible Entity: Choose the name of your community from the drop down list.
Step 2 – Contact Information: Include the contact’s name, title, phone number, and email. This should be the person who can be reached if there are questions about your grant application.
Step 3 – Grant Contract Signatory: Identify the person who would sign a grant contract if grant awarded.
Step 4 – Multi-jurisdictional application: Please check this box if this application is for a project with two or more eligible entities seeking to undertake a regionalization/shared services or other IT grant project together. You will then enter the names of the other participating entities. The participating communities should submit one joint application. The application should be submitted by the entity that will be the project lead.
Step 5 – SaaS/Cloud Disclaimer: Please check this box and read the disclaimer language if the application is for a project that in any way involves Software-as-a-Service (SaaS)/Cloud Services.
Step 6 – Grant Amount Requested: Please enter an amount. Grant requests from a single government entity of up to $200,000 will be considered. Optionally, following this, please indicate any other sources of funds available, if applicable.
Step 7 – Purpose: Describe the proposed project, including purpose of the grant request, the capital asset needed, project objectives, and the challenges this project would address.
Step 8 – Benefits: Identify project benefits including efficiencies, cost savings, enhanced service delivery, and/or improved public access to local government services.
Step 9 – Cost Impact and Sustainability Plan: Identify any new costs that will be incurred and how the costs will be paid for or offset, including ongoing operational costs. Describe how this new initiative will be financially viable for the long-term once established.
Step 10 – Measures of Success: What defines success for this project? Describe how the success of the project will be evaluated. Include expected measurable improvements in service delivery or efficiency.
Step 11 – Project Budget: Provide a detailed and realistic project budget estimate. Include breakdown of amount requested by activity/task.
Step 12 – Project Timeline: Provide a timeline for the proposed project. Note projects must be completed before or by June 30, 2018.
Step 13 – Submission: Once you have completed the application, please click the submit button. You will not be able to save or review your application once you hit submit. You will receive notice via email confirming your application.
NOTE: You will need a passcode to fill out the form below. If your organization is eligible for the Community Compact IT Grant Program, a passcode was emailed to your organization’s Chief Executive on September 14th. The Chief Executive is the Mayor or City Manager in a City, Town Manager/Administrator in a Town, Selectboard Chair if no Manager/Administrator, Superintendent in a Regional School District and Regular School District, Regional Planning Agency Executive Director, and Council of Governments Executive Director. Please see the designated Chief Executive for your organization before seeking to complete an application on your organization’s behalf.
If you have questions not answered above or your organization’s Chief Executive needs assistance with a passcode, please contact the Division of Local Services by sending an email to Sean Powers at email@example.com.