View the Appendix to see sample Bid Pricing Sheets:

SCHOOL BUS TRANSPORTATION CONTRACT

SAMPLE BID FORM A

Three-Year Contract

Rule for Award:

All unit prices must remain constant for the entire three-year contract term. One contract for all regular route, kindergarten, late, field and athletic trip buses will be awarded to the responsive and responsible bidder with the lowest grand total price.

Regular Route Buses:

Estimated need: 15 buses for 180 days per year.*
Price per bus per day: _______ x 15 buses x 180 days = ___________ Annual Cost
Three-Year Total: _______________ (A)Annual Cost x 3 years

*Note: In any given year during the contract term, the School may need to increase or decrease the number of regular route buses by a maximum of 5 buses, the kindergarten mid-day buses by a maximum of 3 buses, and the late buses by a maximum of 2 buses. Any increase/decrease will be at the unit prices specified on this bid form.

Kindergarten Mid-day Buses:

Estimated need: 10 buses for 180 days per year.*
Price per bus per day: _______ x 10 buses x 180 days =__________Annual Cost
Three-Year Total: ________________ (B)Annual Cost x 3 years

*Note: In any given year during the contract term, the School may need to increase or decrease the number of regular route buses by a maximum of 5 buses, the kindergarten mid-day buses by a maximum of 3 buses, and the late buses by a maximum of 2 buses. Any increase/decrease will be at the unit prices specified on this bid form.

Late Buses:

Estimated need: 4 buses for 180 days per year.*
Price per bus per day: _______ x 4 buses x 180 days = ________ Annual Cost
Three-Year Total: __________________(C)Annual Cost x 3 years

*Note: In any given year during the contract term, the School may need to increase or decrease the number of regular route buses by a maximum of 5 buses, the kindergarten mid-day buses by a maximum of 3 buses, and the late buses by a maximum of 2 buses. Any increase/decrease will be at the unit prices specified on this bid form.

Field Trips & Athletic Events Buses:

Estimated need: Buses for 100 field or athletic event trips. These trips will require 2500 miles of travel as well as 350 hours of waiting time.**
Price per mile: _______ x 2500 miles = ____________ Annual Cost
Three-Year Total: ___________________(D)Annual Cost x 3 years
Price per hour of waiting time: _______ x 350 hours = ___________Annual Cost
Three-Year Total: ___________________(E)Annual Cost x 3 years

**In any given year during the contract term, the number of miles may increase or decrease by a maximum of 500 miles, and the number of hours waiting time may increase or decrease by a maximum of 100 hours. Any increase/decrease will be at the unit prices specified on this bid form.

THREE-YEAR GRAND TOTAL: _______________________(Total A through E)

SCHOOL BUS TRANSPORTATION CONTRACT

SAMPLE BID FORM B

Three-Year Contract

Rule for Award:

One contract for all regular route, kindergarten, late, field and athletic trip buses will be awarded to the responsive and responsible bidder with the lowest grand total price for the first year of the contract. The contract price for years two and three will be adjusted on the contract anniversary date by the percentage increase, if any, during the preceding 12 month period beginning July 1, in the Consumer Price Index for all Urban Consumers-Boston SMSA, published by the Bureau of Labor Statistics.

Regular Route Buses:

Estimated need: 15 buses for 180 days per year.*

 

Price per bus per day: _______ x 15 buses x 180 days = ____________ (A) Annual Cost

*In any given year during the contract term, the School may need to increase or decrease the number of regular route buses by a maximum of 5 buses, the kindergarten mid-day buses by a maximum of 3 buses, and the late buses by a maximum of 2 buses. Any increase/decrease will be at the unit prices specified on this bid form.

Kindergarten Mid-day Buses:

Estimated need: 10 buses for 180 days per year.*

 

Price per bus per day: _______ x 10 buses x 180 days = _____________ (B) Annual Cost

*In any given year during the contract term, the School may need to increase or decrease the number of regular route buses by a maximum of 5 buses, the kindergarten mid-day buses by a maximum of 3 buses, and the late buses by a maximum of 2 buses. Any increase/decrease will be at the unit prices specified on this bid form.

Late Buses:

Estimated need: 4 buses for 180 days per year.*

Price per bus per day: _______ x 4 buses x 180 days = ______________ (C) Annual Cost

*In any given year during the contract term, the School may need to increase or decrease the number of regular route buses by a maximum of 5 buses, the kindergarten mid-day buses by a maximum of 3 buses, and the late buses by a maximum of 2 buses. Any increase/decrease will be at the unit prices specified on this bid form.

Field Trips & Athletic Events Buses:

Estimated need: Buses for 100 field or athletic event trips. These trips will require 2500 miles of travel as well as 350 hours of waiting time.**

Price per mile: ___________ x 2500 miles =_______________(D)Annual Cost

Price per hour of waiting time: _______ x 350 hours = _________(E)Annual Cost

**In any given year during the contract term, the number of miles may increase or decrease by a maximum of 500 miles, and the number of hours waiting time may increase or decrease by a maximum of 100 hours. Any increase/decrease will be at the unit prices specified on this bid form.

FIRST-YEAR GRAND TOTAL: _______________(Total A through E)

TOWN OF BROOKLINE, MASSACHUSETTS - PURCHASING DEPARTMENT

Specifications and Bid Form

Ref: General School Supplies - School Committee

Bid Opening: [date/time]

ITEM

SPECIFICATIONS

ORDER UNIT

QUANTITY

UNIT PRICE

TOTAL PRICE

BRAND NAME & MODEL # IF OTHER THAN SPECIFIED

1

PAPER, GRAPH, white, quadrille, 8½ x 11", 20# ruled ¼" (500shts/pkg.).

PKG

211

   

2

PAPER, ARITHMETIC, canary, 8½ x 11", 14# unruled (500shts/pkg.).

PKG

56

   

3

PAPER, NEWSPRINT, white, 8½ x 11", 32# unruled (500shts/pkg.).

PKG

52

   

4

PAPER, MANILA TAG, 9 x 12" 150#, light shade, smooth, hard surface, suitable for pen & ink, two sides. (100shts/pkg.).

PKG

107

   

5

PAPER, SPELLING, white, 3½ x 8½" 16#, ruled 3/8" short way, good color, clear surface for ink & pencil, free from groundwood. (500shts/rm.).

RM

146

   

6

PAPER, COMPOSITION, white, 8 x 10½", 16#, ruled 3/8" short way, suitable for pen & ink, free from groundwood. (500shts/rm.).

RM

404

   

7

PAPER, PADDED CHART, top grade bond, padded at top, 24" x 32", 1" ruling w/o guideline, short way on one side, 2-hole punched for hanging, (70shts/pad), J.L. Hammett #67649 or equal.

PAD

365