| By Ms. Murray, a petition (accompanied by bill, Senate, No. 2680) of Therese Murray and Jeffrey D. Perry (by vote of the town) for legislation to amend the town charter of Sandwich. Municipalities and Regional Government. |
AN ACT TO AMEND THE TOWN CHARTER OF SANDWICH.
Be it enacted by the Senate and House of Representatives in General Court assembled, and by the authority of the same, as follows:
SECTION 1. ARTICLE 9
To see if the Town will vote to amend the Sandwich Town Charter, as printed below, by deleting those portions of the Town Charter highlighted with strikethrough formatting and inserting those portions of the Town Charter with underline formatting; and further, to authorize the Board of Selectmen to petition the General Court to the end that legislation be adopted precisely as follows in accordance with the special act charter process; provided, however, that the General Court may make clerical or editorial changes of form only to the bill, unless the Board of Selectmen approves amendments to the bill before enactment by the General Court, and provided further that the Board of Selectmen is hereby authorized to approve amendments which shall be within the scope of the general public objectives of this petition; or take any action relative thereto:
CHARTER
TOWN OF SANDWICH
PREAMBLE
Good government can only be defined as that which is wholly and justly participated in by the people who are under its jurisdiction. For that purpose the citizens of Sandwich, in exercising their rights of self-government, do ordain the provisions set forth in the ensuing Charter of this town.
Section 1.1 INCORPORATION
The inhabitants of the Town of Sandwich, residing within its corporate boundaries as heretofore established, are hereby constituted and shall continue to be a body politic and corporate in perpetuity under the name of “The Town of Sandwich.”
Section 1.2 FORM OF GOVERNMENT
The municipal form of government provided by this Charter shall consist of a Town Meeting open to all voters; a Board of Selectmen, elected by the people and accountable to the people; and a Town Manager, appointed by and accountable to the Board of Selectmen for proper administration of the affairs of the town.
c) The town may enter into agreements with any other agency of municipal government, agency of the Commonwealth, other states, or the United States government to perform jointly, by contract, or otherwise, any of its powers or functions and may participate in the financing thereof.
Section 3.1 OPEN TOWN MEETING
The legislative powers of the town shall be exercised by a Town Meeting open to all voters.
Section 3.2 PRESIDING OFFICER
All sessions of the Town Meeting shall be presided over by a Moderator, elected as provided in Section 4.4 of the Charter. The Moderator shall regulate the proceedings, decide questions of order, and make public declarations of all votes. The Moderator shall have all of the powers and duties given to Moderators under the Constitution and the General Laws, and such additional powers and duties as may be authorized by the Charter, by By-law or by other Town Meeting vote.
Section 3.3 ANNUAL TOWN MEEETING
The Annual Town Meeting shall be held on such date or dates as may be fixed by the Board of Selectmen as provided in paragraph (e) of Section 4.2.5 of the Charter.
Section 3.4 SPECIAL TOWN MEETINGS
Special Town Meetings shall be held at the call of the Board of Selectmen at such times as it may deem appropriate and whenever a special meeting is requested by the voters in accordance with procedures made available by the General Laws.
Section 3.5 QUORUM
The quorum for both the Annual Town Meeting and any Special Town Meeting shall be set by By-law.
Section 3.6 CLERK OF THE MEETING
The Town Clerk shall serve as the clerk to the Town Meeting. In the event that the Town Clerk is absent, the Assistant Town Clerk will serve.
Section 3.7 WARRANT ARTICLES
warrants issued by the Board of Selectmen.
of particular subject matter to the Town Meeting in accordance with the General Laws. Ten (10) signatures shall be required on a petition to have an article inserted in the warrant for an Annual Town Meeting, and one hundred (100) signatures shall be required on a petition to have an article inserted in a warrant for a Special Town Meeting.
comparative figures including actual figures for the preceding year, appropriations for the current year, requests for the next fiscal year and amounts recommended by the Finance Committee.
Section 3.8 PUBLICATION AND DISTRIBUTION OF THE WARRANT
In addition to any notice required by the General Laws, the Board of Selectmen shall cause the Annual Town Meeting warrant to be posted on the town bulletin board and otherwise distributed as provided by paragraph (e) of Section 4.2.5 of the Charter. Additional copies shall be kept available for distribution by the Town Clerk. In addition, the Board of Selectmen shall cause the Town Meeting warrant to be posted on the Town’s website for the convenience of the residents of the Town; provided, however, that failure to post the warrant on the website or to post it one or more weeks prior to the date of the Town Meeting shall not invalidate or otherwise affect the legality or validity of the actions taken at the Town Meeting.
Section 4.1 ELECTED TOWN OFFICES, IN GENERAL
The offices to be filled by the voters shall be: a Board of Selectmen, five (5) members; a School Committee, seven (7) members; a Moderator; a Town Clerk;; a Board of Assessors, three (3) members; a Board of Health, three (3) members; a Planning Board, seven (7) members; Trustees of the Sandwich Library, nine (9) members; Trustees of the Weston Memorial Fund, three (3) members; Sandwich Historic District, five (5) members; Housing Authority, 5 members, 4 elected 1 appointed by the Governor; and such other regional authorities, districts, or committees as may be required by the General Laws or inter-local agreement. All elected or appointed multiple member boards shall be arranged so that as nearly an equal number of terms as possible shall expire each year. Notwithstanding any other provision of the Charter, all elected officials and officers shall have the powers and duties as prescribed by the General Laws.
Section 4.2 BOARD OF SELECTMEN
The Board of Selectmen shall be composed of five (5) members. Each member shall be elected from the town at-large to a three (3) year term.
Section 4.2.1 QUALIFICATIONS
In addition to any other qualifications prescribed by law, each Selectman shall be a qualified voter of the town, and shall reside within the town while in office.
Section 4.2.2 COMPENSATION
Selectmen shall receive such compensation as may be specified in the annual budget, provided, however, that they shall be entitled to all necessary expenses incurred in the performance of their official duties upon approval by the Board of Selectmen.
Section 4.2.3 CHAIRMAN AND VICE CHAIRMAN
b) A vice chairman shall be elected by the Board of Selectmen at the first meeting following each regular town election. The vice chairman shall act as chairman during the disability or absence of the chairman, and in this capacity shall have the rights and duties conferred upon the chairman.
Section 4.2.4 VACANCIES
Vacancies in the office of Selectman shall be filled by special election if the vacancy occurs eight (8) months or more prior to the next annual election. In this case, the Board of Selectmen shall, within ten (10) days after the occurrence of a vacancy, call a special election that shall be held not less than sixty-five (65) days nor more than ninety (90) days after issuing the call. Any vacancy which occurs less than eight (8) months prior to the next annual election shall be filled at the next annual election.
Section 4.2.5 GENERAL POWERS AND DUTIES
k) The Board of Selectmen shall exercise any other responsibilities as set forth in the General Laws.
Section 4.2.6 MEETINGS OF THE BOARD
Section 4.2.7 RULES OF PROCEDURE
d) No action of the Board of Selectmen shall be valid or binding unless adopted by the affirmative vote of three or more members of the Board.
Section 4.2.8 PROHIBITIONS
Section 4.3 SCHOOL COMMITTEE
The School Committee shall be composed of seven (7) members. Each member shall be elected from the town at-large to a three (3) year term. The three (3) year terms of office for school committee shall be staggered.
Section 4.3.1 GENERAL POWERS AND DUTIES
The School Committee shall have all the powers and duties given to school committees by the General Laws. The School Committee shall have the power to select, oversee, and to terminate the Superintendent of Schools, establish educational goals and policies for the schools consistent with requirements of the General Laws and standards established by the Commonwealth.
Section 4.3.2 BUDGET HEARING
The School Committee shall hold a public hearing on its proposed annual budget pursuant to General Laws, Chapter 71, Section 38N, on or before the first day of March.
Section 4.3.3 VACANCIES
Vacancies in the School Committee shall be filled by special election if the vacancy occurs eight (8) months or more prior to the next annual election. In this case, the Board of Selectmen shall, within ten (10) days after the occurrence of a vacancy, call a special election that shall be held not less than sixty-five (65) days nor more than ninety (90) days after issuing the call. Any vacancy which occurs less than eight (8) months prior to the next annual election shall be filled at the next annual election.
Section 4.4 MODERATOR
A Moderator shall be elected by the voters for a term of three years. In the event of absence of the Moderator, the Town Meeting may elect a temporary Moderator, for the purpose of presiding over the Town Meeting.
Section 4.4.1 POWERS AND DUTIES
c) The Moderator shall appoint members to other committees as directed by Town Meeting.
Section 4.5 TOWN CLERK
A Town Clerk shall be elected by the voters at the annual town election, for a term of three years.
Section 4.7 BOARDS, COMMITTEES AND OFFICERS
Section 5.1 TOWN MANAGER
Section 5.1.1 APPOINTMENT AND QUALIFICATIONS
The Board of Selectmen by majority vote of the entire Board shall appoint a Town Manager. The method of selection shall be left to the discretion of the Board of Selectmen so long as the method of selection insures orderly, nonpartisan action toward securing a competent and qualified person to fill the position. The Town Manager shall be chosen solely upon the basis of his/her executive and administrative training, education, experience and ability and need not, when appointed, be a resident of the Town of Sandwich; however, the Town Manager shall establish such residence within six (6) months following the effective date of appointment, provided that the Board of Selectmen may, by a unanimous vote of all members of the Board of Selectmen then in office, extend to a time certain the time for establishing residence or waive this requirement in its entirety. The Town Manager shall be bonded at town expense.
Section 5.1.2 COMPENSATION
The Town Manager shall receive compensation as may be fixed by the Board of Selectmen according to his/her expertise, education and training. Any contract between the Board of Selectmen and the Town Manager shall be made pursuant to Section 108N of Chapter 41 of the General Laws.
Section 5.1.3 TERM AND REMOVAL
The Town Manager may be appointed for a definite term but may be removed at the discretion of the Board of Selectmen, by vote of the majority of the entire Board. The action of the Board of Selectmen in suspending or removing the Town Manager shall be final. It is the intention of this Charter to invest all authority and fix all responsibilities of such suspension or removal in the Board of Selectmen.
Section 5.1.4 POWERS AND DUTIES
The Town Manager shall be responsible to the Board of Selectmen for the proper administration of all the affairs of the town consistent with the General Laws and this Charter, and shall:
b) supervise and direct all appointed Department Heads;
c) administer and enforce all provisions of General Laws or Special Acts of the Commonwealth, or Town By-laws, and all regulations established by the Board of Selectmen;
d) coordinate activities of all town departments;
e) attend all sessions of the Town Meeting and answer all questions addressed to the Town Manager which are related to the warrant articles and to matters under the general supervision of the Town Manager;
q) investigate or inquire into the affairs of any town department or office;
Section 5.1.5 ACTING TOWN MANAGER
The Assistant Town Manager shall perform the duties of the Town Manager in his/her absence. In the event of long-term disability, resignation, termination, or vacancy of both the Town Manager and the Assistant Town Manager at the same time, the Board of Selectmen shall appoint an Acting Town Manager for the duration of any such disability, or until appointment of a permanent Town Manager or Assistant Town Manager. No member of the Board of Selectmen shall serve as Acting Town Manager.
Section 5.2 TOWN COUNSEL
The Board of Selectmen shall appoint a competent and duly qualified and licensed attorney practicing in the Commonwealth, who shall be the counsel for the town. He/she shall receive for his/her services such compensation as may be fixed by the Board of Selectmen and shall hold his/her office at the pleasure of the Board. The Town Counsel shall be the legal adviser of all of the offices and departments of the town, and he/she shall represent the town in all litigation and legal proceedings; provided, that the Board of Selectmen may retain special counsel at any time they deem appropriate and necessary. He/she shall review and concur or dissent upon all documents, contracts, and legal instruments in which the town may have an interest. The Town Counsel shall perform other duties prescribed by this Charter, Town By-law, or as directed by the Board of Selectmen. No employee, committee or board, elected or appointed, other than the Board of Selectmen, shall contact or otherwise interact with the Town or Labor Counsel in a manner inconsistent with the policy relative to access to counsel established by the Town Manager.
Section 7.1 SUBMISSION OF BUDGET AND BUDGET MESSAGE
b) On or before the first day of February, the Town Manager and School Committee shall each submit to the Board of Selectmen and Finance Committee a proposed line item budget and accompanying message.
c) The Budget shall provide a complete financial plan of all town funds and activities, including details on debt and debt service, anticipated income, and proposed expenditures. The Budget shall include proposals for capital improvements for the next five (5) years. The budget message shall begin with a clear general summary of its content, and explain in both fiscal terms and work program objectives, proposed expenditures for each department, capital expenditures, and the projected tax rate.
d) The Board of Selectmen shall review the proposed Town Budget and refer it, including the School Department Budget and recommendations, to the Finance Committee, on or before the first day of March.
Section 7.2 FINANCE COMMITTEE
any town department, office, board, commission or committee furnish appropriate additional financial information, as needed.
d) The Finance Committee shall elect a Chairman and such other officers from among its members and form subcommittees as the Finance Committee deems necessary to accomplish its duties.
Section 7.3 PUBLIC NOTICE AND PUBLIC HEARING
a) The Finance Committee shall within sixty (60) days following the submission of the draft budget by the Town Manager, review the proposed budget, and shall return it to the Board of Selectmen with their recommendations.
b) The Board of Selectmen shall conduct at least one public hearing on the proposed budget, including the school budget, prior to the Town Meeting, and include the recommendations of the Finance Committee.
c) The Board of Selectmen shall post in the Town Hall and publish in a daily newspaper of general circulation and on the Town website, a summary of the proposed budget and notice stating:
Section 7.4 BUDGET ADOPTION
Town Meeting shall adopt the annual operating budget, with or without amendments prior to the beginning of the fiscal year.
Section 7.5 ANNUAL AUDIT
At the close of each fiscal year, and at such times as it may be deemed necessary, the Board of Selectmen shall cause an independent audit to be made of all accounts of the Town by a certified public accountant. The certified public accountant so selected shall have no personal interest, directly or indirectly in the financial affairs of the Town or any of its offices. Upon completion of the audit, the results in a summary form shall be placed on file in the Town Clerk's office and on the Town website as a public record and in the Sandwich Public Library for public information.
Section 7.6 EMERGENCY APPROPRIATIONS, REDUCTIONS, and TRANSFERS
Any and all emergency appropriations, reductions, and transfers will be made in accordance with the General Laws and the Town By-laws.
Section 8.1 RECALL
Any holder of an elected office in the Town of Sandwich may be recalled there from by the qualified voters of the Town as provided in Chapter 408 of the Acts of 1987 for reasons which include but are not limited to the following: embezzlement; influence peddling; refusal to abide by or not comply with the Conflict of Interest Law, Open Meeting Law, Public Records Law, rules and regulations thereto, and the By-laws of the Town of Sandwich which pertains to same; destruction or alteration of public records; nepotism; conviction for a felony; failure to perform the duties of the elected office; or other willful acts of omission or commission which betray the public trust.
Section 8.2 RECALL PETITION
A recall petition shall be initiated by request of ten (10) qualified voters. The recall petition shall be signed by twenty-five percent (25%) of the qualified voters and returned within twenty (20) days in accordance with Chapter 408 of the Acts of 1987.
Section 9.1 SEVERABILITY
If any section, or part of a section of this Charter, shall be held invalid by a court of competent jurisdiction, such holding shall not affect the remainder of this Charter.
Section 9.2 CHARTER REVIEW COMMITTEE
At least every five (5) years the Selectmen shall appoint a Charter Review Committee to be composed of seven (7) members for a period not longer than six (6) months, who shall submit their recommendations to the Board of Selectmen and shall file proceedings of their deliberations.
Section 9.3 AMENDMENT TO CHARTER
This Charter may be amended or revised by special act of the General Court, upon the recommendation of Town Meeting, and/or pursuant to Chapter 43B of the General Laws.