A request for a certified copy of an order or decision of an administrative judge or the Reviewing Board, or a memorandum of agreement, and all papers in connection therewith required by MGL c. 152, § 12, shall be accompanied by a payment of no less than $10.00 when the actual cost of copying said documents exceeds $10.00, the party requesting said copies shall be billed for the additional cost and shall remit the additional charge.