DD Suite

The DD Suite is specifically designed to address the enterprise data management needs of DD Councils. The DD Suite was developed to be a collaborative model and a tool for collecting, monitoring, and managing outcome data from Council Activities and Sub-grants. The DD Suite is a Microsoft Access database designed by the MA DD Council to track the progress of Council Activities and Sub-grants, provide efficiencies in the reporting and monitoring process, support grantees with technical assistance, and offer a more productive alternative for federal reporting requirements.

The DD Suite is now entering the third year of a multi-state pilot program being conducted by the MA DD Council to determine the DD Suite's suitability for other DD Councils in the fifty-four states and territories. For more information about our 24 state partners, view DD Suite Partners. For more information contact Craig Hall at the MA DD Council.

DD Suite Version 4.0 is now in the planning stages, and is scheduled to be operational by January, 2008. You can read more about the next generation of the DD Suite in our Project Plan (coming soon).

Information:

• For a general overview of the capabilities of the DD Suite, view the DD Suite Presentation (.pps {Powerpoint Slide Show}) ~ 3.14MB)
• For more information about the DD Suite, read the DDSuite FAQ (.doc ~ 35.5KB).
• If you are interested in joining in the user group, please fill out the DD Suite User Group Survey -year 2 (.doc ~47.5KB). The survey asks general questions about your organization's computer skills, hardware, and software and questions about your organization's data collection procedures.

Project Plan Documents:

• The Project Initiative Report v1.0 (.doc ~ 296KB) was accepted as the project plan for a DD Suite national pilot project. 

Updates Available to DD Suite Partners:

• DD Suite Version 3.2
  • Update (for existing partners using DD Suite version 2.9.5 or later)
  • Full Version
    • The full version contains all of the sample application forms and user manual, which are also available separately, below.
• Version 3.2 Application Forms
  • Instructions for Using the Electronic Application Forms
  • Project Data Sheet
  • Project Outline
  • Project Work Plan
  • Project Budget Plan

Additional Resources:

• The DD Suite User Manual v3.2 is a comprehensive resource for users of the DD Suite.  This manual is updated periodically.  The footer of the manual will indicate the date last modified. 
• The MDDC Grantee Guidelines (Draft) (.doc ~111KB) document provides information to grantees to assist them in using the forms associated with the DD Suite, determining what information needs to be reported, and how to report those data.
• Federal Performance Measures (as of August 10, 2006)
• 815 CMR 2.00:  Grants and Subsidies (.doc) (.pdf)  The Commonwealth of Massachusetts has regulations that differentiate from general state procurement regulations.  These regulations comply with federal granting requirements.

Onsite Agenda and Installation Preparations:

• Onsite Agenda and Installation
• Sample Application Forms
• Sample Data Sheet
• Sample Outline
• Sample Work Plan
• Sample Budget Plan
• Sample Reporting Forms
• Periodic Programmatic Report
• Periodic Budget Report
• Instructions for Completing Excel Files
  • Staff
  • Council
  • Legislators
    • US Senators
    • All other Legislators
• DD Suite Standard Forms
  • Award Packet
  • Payment Template
  • Procurement File Contents Sheet
  • Grant Description
  • Press Release
  • Renewal Option
  • Quality Review Survey
  • Grant Announcement Letter
  • Grant Completion Letter
• Consumer Satisfaction Surveys
  • Individual Survey
  • Stakeholders Survey

How do we get the DD Suite?

• Schedule an on-site installation and training by contacting Craig Hall craig.hall@state.ma.us/.
• How is the MA DD Council reimbursed?
• The MA DD Council is reimbursed for “services.” A memorandum of understanding is executed between the parties.
• An expense template is used to determine costs. (coming soon)
• Sample Invoice (coming soon)
• MA DD Council W9 Federal Tax ID # (coming soon)