FY18 Awards - July 1, 2017 - June 30, 2018
FY18 VOCA Awards have been approved by the Victim Witness Assistance Board (VWAB), and can be found here.
Transition of online VOCA sub-award and performance reporting
Beginning July 1, 2017, all VOCA-funded agencies must collect performance data as outlined in the federal Office of Victims of Crime’s (OVC) data tracking spreadsheet template, located below.
Data must be entered into the spreadsheet by quarter in each of the relative spreadsheet tabs. Agencies must label and save their spreadsheet as follows: “[Agency Name - Quarter] FY18 Victim Assistance Subgrantee Data Tracking Report.” The agency’s completed spreadsheet and related records must be maintained for seven (7) years beginning on the first day after the final payment under each respective grant or such longer period as necessary for the resolution of any litigation, claim, negotiation, audit, or other inquiry regarding the grant award.
If the agency currently uses a database (i.e., EmpowerDB) that allows for data entry, collection and production as outlined in the spreadsheet, the agency may forgo use of the spreadsheet. Please note that the agency may be asked (by OVC and/or MOVA) to produce data from its database at the individual level as outlined in the spreadsheet at any time over the course of the required record maintenance period.
MOVA anticipates that agencies will begin reporting aggregate data to OVC via the online Performance Measurement Tool (PMT) beginning October 1, 2017, for the first quarter of FY18 (July 1-September 30, 2017). MOVA will notify agencies of PMT log-in information prior to the first reporting deadline.
To support agencies in this transition, MOVA will be offering training on these requirements and use of the PMT during the MOVA’s Policies and Procedures (P&P) training sessions (information on the training P&P sessions provided to VOCA-funded agencies by email). Agencies are encouraged to review the Questions and Answers document located below. MOVA is available for individual technical assistance at any time. Please send any questions to Sarah Morrissey at Sarah.Morrissey@state.ma.us
Victim Assistance Subgrantee Data Report - June 2017 ( Please note: this PDF is the template of what your report on OVC’s PMT will look like once you’ve entered data on the system; it should be used as a reference tool only.)
VOCA Forms and Other Publications
Forms and Publications for FY17 - all documents effective July 1, 2016.
- FY16 VOCA Policies and Procedures
- Federal OVC VOCA Assistance Rule
- FY17 VOCA Programmatic Change Form
- FY17 VOCA Performance Report
- FY17 VOCA Client Data Worksheet
- FY17 VOCA Expenditure Report Instructions
- FY17 VOCA Out of State Training & Travel Request Form
- FY17 VOCA Budget Amendment Instructions
- If required by your FY17 contract conditions, FY17 VOCA 30/60/90 day update
Other VOCA Sites and Links