Policy No. 05-01
The purpose of this policy bulletin is to offer guidance to board members in their interactions with individuals or representatives of entities with business pending before the Board.
BOARD MEMBERS SHALL NOT DISCUSS PENDING OR UPCOMING BOARD BUSINESS WITH ANY PERSON WHO HAS BUSINESS PENDING OR UPCOMING BEFORE THE BOARD.
All government employees must avoid real and apparent conflicts between their private interests and public duties so that public confidence in the integrity of government is maintained. Although technically speaking, discussions with persons who have business pending before the Board are, ordinarily not a conflict of interest or ex parte, they may give rise to an appearance of favoritism and undermine public confidence in the Board's administrative actions. This policy is adopted to assure that the business of the Board is conducted effectively, objectively, and without the appearance of favoritism or improper influence.
Board members who are contacted by persons with business pending before the board, about matters pending before the Board, are hereby directed to decline to communicate with said individual(s) about the pending Board business and to disclose such contact(s) to the full Board at the next meeting.