LCM Commonly Used Activity Folders

EEAF (Employee Information Activity Folder) - Starting place for all activity related to employee labor defaults and exceptions.

LHEMPL (Labor History by Employee Activity Folder) - Activity folder that provides data related to predictive and production labor history and adjustments at the employee level.

LHCOA (Labor History by Chart of Account Activity Folder) - Activity folder that provides data related to predictive and production labor history and adjustments (to and from) at the chart of account level. Users may also link to Labor History by Employee from this activity folder.

LHDOC (Labor History by Document Activity Folder) - Activity folder that provides data related to predictive and production labor history and adjustments (to and from) at the Document ID level. Users may also link to Labor History by Employee and by Chart of Account from this activity folder.

LDPR (Labor Distribution Profile Reference) - Table that shows all Labor Distribution Profiles that have been created for a department. Labor Distribution Profiles are mandatory for splitting labor costs for one employee between two or more accounts. Some departments also use Labor Distribution Profiles as data entry shortcuts for use with groups of employees that charge the exact same accounting line.

EDPR (Event Distribution Profile Reference) - Table that shows all Event Distribution Profiles that have been created for a department. Some departments use Event Distribution Profiles as data entry shortcuts for use with groups of employees that charge the exact same accounting line AND have event specific accounting requirements.

PAUTH (Position Authorized Accounting Information Activity Folder) - Activity folder that provides data related to all approved position specific, account specific, and/or department specific payroll accounting rules.

PAYA (Payroll Alternate Account Activity Folder) - Activity folder that provides data related to all approved payroll alternate accounts. Alternate accounts are invoked by Funds Availability processing when primary accounts run out of money.

LCM Commonly Used Documents

DEPTE (Employee Event Accounting Information Document) - Document used to create a labor default distribution for an employee.

EPPA (Employee Pay Period Accounting) - Document used to create pay period specific labor distribution (a.k.a. labor exceptions).

LDPM (Labor Distribution Profile Management) - Document used to create Labor Distribution Profiles.

EDPM (Event Distribution Profile Management) - Document used to create Event Distribution Profiles.

POAA (Position Authorized Accounting) - Document used to create Position Authorized Accounting rules. This document is workflowed to the Comptroller's office for approval prior to going to final status.

PALT (Payroll Alternate Accounting) - Document used to create Payroll Alternate Accounts. This document is workflowed to the Comptroller's office for approval prior to going to final status.

LARQ (Labor Cost Redistribution Request) - Document used to create a request to redistribute Labor Cost Accounting after payroll has been processed.

EMTL (Employee Maintenance Document Load) - Document that contains data related to employee information fed to LCM from HR/CMS. Can only be edited by Comptroller staff.

PMTL (Position Maintenance Document Load) - Document that contains data related to position information fed to LCM from HR/CMS. Can only be edited by Comptroller staff.

LCM Commonly Used Reference Tables

EMPCATLG (Employee Document Catalog) - Page which allows users to search for DEPTE, EMTL, and EPPA documents by employee specific data.

POSCATLG (Position Document Catalog) - Page which allows users to search for POAA and PMTL documents by position specific data.

DEACC (Department Event Accounting) - Table that specifies an account to which all charges for a particular Department, Unit, and Pay Event (earnings code) will be distributed. Can only be created/edited by Comptroller staff.

FAAC (Federal Aid Appropriation Crosswalk) - Table that specifies automatic redistribution for certain accounts based on Activity and Phase data. Only used by DPW.

FACTR (Funds Availability Control Table) - Table used to designate the Budget Tracking Amounts to which the summarized payroll expense line amounts will be compared to in order to determine if there are sufficient funds available.

PCREQ (Payroll Required Elements) - Table used to specify which accounting elements are required for data entry by a department.

QPAMERR (Payroll Accounting Error Inquiry) - Table used to research LARQ errors that occurred that have caused a Labor Cost Redistribution Request to fail during batch processing.

MMARS Documents Related to Payroll

PREXP (Payroll Expenditure) - Payroll expenditure accounting document.

PRLDE (Payroll Data Error Correction) - Payroll document created when labor costs cannot be properly posted due to data and/or budget errors. This document temporarily posts the errant charges to the department 9's account until the data/budget error is corrected. Some errors will require correction by the Comptroller's office.

PRLIF (Payroll Insufficient Funds) - Payroll document created when labor costs cannot be properly posted due to insufficient funding of the account. This document temporarily posts the errant charges to the department 9's account and holds the employees' paychecks until the funding error is corrected or the payroll funding edit is lifted. Some errors will require correction by the Comptroller's office.

PRADJ (Payroll Redistribution Document) - Payroll document created by LARQ batch process.

PRRFC (Payroll Expenditure Refund - Current Year) - Document created by a current year payroll refund transaction, which originates in HR/CMS.

PRRFP (Payroll Expenditure Refund - Prior Year) - Document created by a prior year payroll refund transaction, which originates in HR/CMS.