eUpdates

Revenue Handbook Posted/ 2013/2014 Close/Open News/ MMARS Saturday Hours/ Take Advantage of Buy it NOW! Offers While they Last/ Weekly Fraud Awareness and Prevention Fact - What to Do If You Suspect Fraud, Waste or Abuse/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Copy Forward Button and Templates

Periodic Allotment/ MMARS Chargeback/ Phishing Alert/ 2013/2014 Close/Open News/ Purge of Rejected Documents over 75 Days Old/ MMARS Saturday Hours/ Weekly Fraud Awareness and Prevention Fact - Red Flags for Time Overcharging/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Reconciling Your Grant Budget Structure

FY2013-22: Prompt Payment Discount Statistics Summary for FY2013 – Third Quarter FY2013/ Internal Control Questionnaire due May 8, 2013/ Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 10/ 2013/2014 Close/Open News/ MMARS Unavailable Saturday/ Weekly Fraud Awareness and Prevention Fact - Red Flags Product Substitution/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Correcting Predictive Payroll Data

Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 10/ 2013/2014 Close/Open News/ MMARS Saturday Hours/ Weekly Fraud Awareness and Prevention Fact - Red Flags for Commodities, Materials, Equipment and Supplies Overcharging/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Access a Recently Viewed Document

FY2013-21: Internal Control Questionnaire and Department Representations Due May 8, 2013/ 2013/2014 Close/Open News/ Departmental Budgets Changes Due April 25/ Budget Re-Synchronization Complete/ MMARS Saturday Hours/ Weekly Fraud Awareness and Prevention Fact - Red Flags for Kickbacks/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Encumbrance Activity Report

FY2013-20: Areas of Audit Issues from the 2012 Single Audit – Preparation for 2013/ Periodic Allotment/ Purge of Rejected Documents over 75 Days Old/ 2013/2014 Close/Open News/ MMARS Saturday and Holiday Hours/ Weekly Fraud Awareness and Prevention Fact - Red Flags for Minority Business Enterprise/Disadvantaged Business Enterprise or Women Business Enterprise Fraud/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Major Program Table

Users Advised to NOT UPGRADE to Internet Explorer 9 or 10/ Policy:  Transferring Capital Gains Tax Revenues to the Commonwealth Stabilization Fund, The State Retiree Benefits Trust Fund and the Commonwealth’s Pension Liability Fund/ Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 9/ Annual Close/Open Meeting Dates/ Announcing the 2013 MASSbuys EXPO Educational Workshops/ MMARS Unavailable Saturday/ Weekly Fraud Awareness and Prevention Fact - Red Flags for Conflicts of Interest/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Negative Draw Prevention Report

CTR Memo FY2013-19: Debt Collection Services – Statewide Contracts/ Slides from Annual Department Security Officer Briefing Posted/ Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 9/ Annual Close/Open Meeting Dates/ MASSbuys EXPO Thursday, May 2/ MMARS Saturday Hours/ Weekly Fraud Awareness and Prevention Fact - Red Flags for Bribery/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Search for Multiple Document Types using Document Status

MMARS Saturday Hours/ Annual Department Security Officer Briefing Tomorrow, March 22/ Annual Close/Open Meeting Dates/ The MASSbuys EXPO Thursday, May 2/ Weekly Fraud Awareness and Prevention Fact - Red Flags for Bid Rigging and Collusion/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Search for Multiple Document Types using Document Status

Periodic Allotment/ MMARS Chargeback/ Purge of Rejected documents over 75 Days Old/ Interfacing Departments with System Changes/ MMARS Saturday Hours/Annual Department Security Officer Briefing Friday, March 22/ Annual Close/Open Meeting Dates/ The MASSbuys EXPO Thursday, May 2/ Weekly Fraud Awareness and Prevention Fact - Red Flags/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Document Reference

Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 8/ Annual Department Security Officer Briefing Friday, March 22/ Annual Close/Open Meeting Dates/ The MASSbuys EXPO Thursday, May 2/ Updated Fixed Asset Job Aids/ Purge of Rejected Documents over 75 Days Old/ MMARS Unavailable Saturday/ Weekly Fraud Awareness and Prevention Fact - Consequences of Fraud- Internal Consequences/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Document Reference

Payroll User Group Meeting Wednesday March 6/ Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 8/ PRF28DesignatedOSC Debt Collection Statewide Contract - Expired Contract and Contractors/ New Statewide Contract Debt Collection Services as of February 1, 2013 – PRF55DesignatedOSC/ MMARS Saturday Hours/ Webinar – How to Use Statewide Contracts and Navigating Comm-PASS/ Weekly Fraud Awareness and Prevention Fact - Consequences of Fraud - Damage to Public Image / Reputation/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Copy Forward Vendor Address

Comptroller of the Commonwealth Strategic Plan In Brief 2013-2015/ Payroll User Group Meeting Wednesday March 6/ MMARS Saturday Hours/ Weekly Fraud Awareness and Prevention Fact - Financial Cost/ Upcoming Training Sessions and Meetings
MMARS Hint of the Week – Modify a Receivable

Periodic Allotment/ MMARS Saturday and Holiday Hours/ Weekly Fraud Awareness and Prevention Fact - Social Engineering - Phishing/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Ready Payments - Making Manual Payment

FY2013-18: Prompt Payment Discount Statistics Summary for FY2013 – Second Quarter FY2013/ Checks Issued from DYNACash Account/ PRF28DesignatedOSC Debt Collection Statewide Contract - Expired Contract And Contractors/ New Statewide Contract Debt Collection Services as of February 1, 2013 – PRF55DesignatedOSC/ Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 7/ MMARS Unavailable Saturday/ Purge of Rejected Documents over 75 Days Old/ Weekly Fraud Awareness and Prevention Fact – Fraudulent Statements/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Payments on the DISRQ Table

1099 Form Requests from Vendors/ Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 7/ MMARS Saturday Hours/ Weekly Fraud Awareness and Prevention Fact - Corruption/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Program Codes (PROG) and Federal Grants

FY2013-17: Tax and Payroll Updates for 2013/ W-2 and 1099 Forms Distribution/ Budget Re-Synchronization Complete/ MMARS
Saturday Hours/ Weekly Fraud Awareness and Prevention Fact - Asset Misappropriation Defined/ Upcoming Training Sessions
and Meetings/ MMARS Hint of the Week – View History

FY2013-16: Mid-Year FY2013 Capital (Fixed) Asset Inventory Review/ FY2013-15: Late Penalty Interest Rate/ Periodic Allotment/ The Comptroller is on Twitter @MA Comptroller/ MMARS Saturday and Holiday Hours/ Weekly Fraud Awareness and Prevention Fact - Uniform Occupational Fraud Classification System/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Find the Correct Commodity Code

MMARS Chargeback/ Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 6/ MMARS Unavailable Saturday/ Purge of Rejected Documents over 75 Days Old/ Weekly Fraud Awareness and Prevention Fact - Government Concerns/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Zero Dollar Final Payment

Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 6/ MMARS Unavailable Saturday/ Comptroller Staff Supports Victims of Hurricane Sandy/ Weekly Fraud Awareness and Prevention Fact - Distribution of Fraud/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Creating Payments - 2 Methods

2012 Comprehensive Annual Financial Report (CAFR)/ FY2013-13: 2012 Tax Reporting and Year End Processing/ Y2013-14: Issuing and Filing IRS Forms 1099 for Tax Year 2012/ FY2014-01: FY2014 Fringe Benefit and Payroll Tax Rates/ Department Security Officer Annual Review of Enterprise Security Due 12/28/ MMARS Saturday and Holiday Hours/ Weekly Fraud Awareness and Prevention Fact - Classification of Fraud/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Copy a Document ID and Paste it into Another Document

Issuing and Filing of IRS Forms 1099 for Tax Year 2012/ MMARS Saturday and Holiday Hours/ Weekly Fraud Awareness and Prevention Fact - What are the Concerns for Management?/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – How to Determine Whether a Department is an Authorized Chargeback Department

Commonwealth Actuarial Valuations Report Posted/ FY2013-12: Contract Reduction Plan Recommendations/
MMARS Saturday Hours/ Purge of Rejected Documents over 75 Days Old/ Weekly Fraud Awareness and Prevention Fact - Average Life of a Fraud/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Board Award Field

FY2013-12: Contract Reduction Plan Recommendations/ Amendments, Suspensions or Terminations Policy Updated/ Mobile Device Policy Update - Information Technology Division (ITD)/ CFO Conference Files Posted/ Periodic Allotment December 10/ Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 5/ MMARS Unavailable Saturday/ Weekly Fraud Awareness and Prevention Fact - Who Commits Fraud?/ MASSbuys EXPO - Thursday, May 2, 2013/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week - Access a Recently Viewed Document

PayInfo Scheduled Maintenance Monday, December 10/ Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 5/ MMARS Saturday Hours/ Weekly Fraud Awareness and Prevention Fact - Control the Opportunity Side of The Fraud Triangle/ Commonwealth’s Strategic Sourcing Certificate Program/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Use Accounting Templates

MMARS Chargeback/ Budget Re-Synchronization Complete/ MMARS Thanksgiving and Saturday Hours/ Weekly Fraud Awareness and Prevention Fact - The Fraud Triangle/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – CD Forms Submitted to Treasury

FY2013-11: Security Officer Review - Statewide Enterprise Systems Security/ FY2013-10: Prompt Payment Discount Statistics Summary for FY2012 – First Quarter FY2013/ MMARS Saturday and Thanksgiving Hours/ Weekly Fraud Awareness and Prevention Fact - What is Fraud?/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Find the Correct Commodity Code

Periodic Allotment November 13/ Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 4/ MMARS Saturday and Holiday Hours/ Purge of Rejected Documents over 75 Days Old/ Contract User Training and Vendor Networking Event/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Search for Multiple Document Types using Document Status

2012 Statutory Basis Financial Report (SBFR) Posted/ NASC Internal Control Self- Assessments/ Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 4/ MMARS Saturday Hours/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Ready Payments-Duplicate Invoice Number Error

Recurring Payments for Beginners Training October 30/ MMARS Saturday Hours/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Negative Draw Prevention Report

MMARS Coding and the Protection of Personally Identifiable Information (PII)/ MMARS Saturday Hours/ Supplier Diversity Program Fiscal Year 2013 Benchmarks/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Discard a Document

Periodic Allotment/ Single Audit Chargeback/ MMARS Saturday Hours/ Purge of Rejected Documents over 75 Days Old/ Fiscal Year 2013 Small Business Purchasing Program Benchmark Issued/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Bank Account Code on CR Documents

CTR Memo FY2013-09: Drug-Free Workplace Act Annual Certification for Departments Receiving Federal Grants/ LCM Position Authorized Appropriation Audit Report (NLCMPAAS)/ Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 3/ MMARS Unavailable Saturday/ MMARS Holiday Hours/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Accounts Receivable Detail Transaction Activity

Returned Mail – Vendor Checks/ Federal Grants Balances to Balance Forward September 28/ Reminder to Department Heads, CFOs and Internal Auditors: Competitive Grant/ISA Program for Audit Services/ Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 3/ Close/Open Key Dates September 20 – October 6/ MMARS Saturday Hours/ Statewide Contract OFF33: Print, Copy and Mail Services and Printed Promotional Products Kickoff Event/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Create a Favorites List

Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 2/ MMARS Unavailable Saturday, September 22/
Close/Open Key Dates September 22 – 28/ Statewide Contract Trainings for FAC76: Maintenance, Repair and Operations Products/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Zero Dollar Final Payment

Payroll User Group Meeting Files Posted/ MMARS Chargeback/ Fringe Benefit, Payroll Tax, Indirect Cost Allocation Processing Delayed/ Purge of Rejected Documents over 75 Days Old/ MMARS Saturdays Hours/ Close/Open Key Dates September 15 - 22/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Referencing the Statewide Master Agreement Number

FY2013-08: Competitive Grant/ ISA Program for Audit Services/ HR/CMS Chargeback/ Payroll User Group Meeting Wednesday, September 12/ Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 13/ MMARS Unavailable Saturdays September 8, 15, and 22/Close/ Open Key Dates September 8 – 15/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week - Find Reports

Higher Education Fund 0901 Balances/ Encumbrance Suspension for Open Activity (Unspent) Roll and Lapse/ Post-Open Activity Roll Review/ Federal Grants Balances to Balance Forward September 28/ Sweep Account Reconciliation Due/ Processing Accounts Payable Payment Requests/ Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 13/ MMARS Unavailable Four Consecutive Saturdays/ MMARS Holiday Hours/ Close/Open Key Dates September 1 - 8/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week - Ready Payments - Rejected RINs

Launch of Open Checkbook Phase Three/ Encumbrance Suspension for Open Activity (Unspent) Roll and Lapse/ Federal Grants Balances to Balance Forward September 24/ Report NGA208W for Accounting Period 13/ Sweep Account Reconciliation Due/ Processing Accounts Payable Payment Requests/ MMARS Saturday Hours/ Statewide Contract Trainings for FAC76: Maintenance, Repair and Operations Products/ Close/Open Key Dates August 25 – September 1/ Upcoming Training Sessions and Meetings
MMARS Hint of the Week - Access a Recently Viewed Document

Periodic Allotment/ Processing Accounts Payable Payment Requests/ Verifying A DUNS Number/ MMARS Saturday Hours/ Close/Open Key Dates August 18 - 25/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week - Copy a Document ID and Paste it into Another Document

FY2013-06: Comptroller Office’s FY2013 MMARS Chargeback/ FY2013-07: FY2012 Fourth Quarter Prompt Payment Discount Statistics Reports and FY2013 PPD Opportunities/ Periodic Allotment/ Processing Accounts Payable Payment Requests/ Purge of Rejected Documents over 75 Days Old/ MMARS Saturday Hours/ Close/Open Key Dates August 11 - 18/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week - Major Program Table

GAAP Reporting Due/ Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 1/ MMARS Unavailable Saturday/ Close/Open Key Dates August 4 - 11/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week - Encumbrance Activity Report

FY2012-30: FY2012 Higher Education Audit Guidance/ Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 1/ MMARS Saturday Hours/ Close/Open Key Dates July 28 – August 4/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Use Accounting Templates

FY2013-05: Late Penalty Interest Rate/ Processing Accounts Payable Payment Requests/ Funds Availability Checking for Pay Period Ending 7/28/2012/ MMARS Saturday Hours/ Close/Open Key Dates July 21 – 28/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – How to Cancel a Document in Final Status

FY2013-04: Official Opening of FY2013/ GAAP Accounts Receivable Reports/ Budget Re-Synchronization Complete/ MMARS Saturday Hours/ Close FY2012/Open FY2013 News/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Payments on the DISRQ Table

Federal Revenues: Non-Central Draw/ MMARS Unavailable Saturday/ Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 12/ Close FY2012/Open FY2013 News/ The Operational Services Division (OSD) Kickoff Event for Statewide Contract PRF51: Training Services/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Place a Document on Hold

CTR Memo FY2013-03: FY2013 Interim Budget Guidance/ Annual Approval of Enterprise Security Systems Due Today CTR Memo FY2012-28: Payroll Accounting for Fiscal Year End and Accounts Payable/ MMARS Saturday and Holiday Schedule/ CTR Memo FY2012-29: Annual FY 2012 Capital Asset Inventory Review/ All Saturday Documents to be in Final Status/ Comptroller PCI Contract Extended through October 31, 2012/ New Statewide Contract for “Audit, Accounting, Quality Assurance, Compliance, PCI, and Revenue Enhancement” to be issued in July/ Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 12/ New Statewide Vendor Report and Search Functionality on Comm-PASS/ Close FY2012/Open FY2013 News/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – CD Forms Submitted to Treasury

MMARS Saturday Hours/ Close FY2012/Open FY2013 News/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Find the Correct Commodity Code

FY2013-02: Approved FY2013 Fringe Benefit and Payroll Tax Rates/ FY2012-27: FY2012 Statutory Receivable Instructions/ MMARS Chargeback/ Payroll User Group Files Posted/ MMARS Saturday Hours/ Statewide Contract for Marketing, New Media, Public Relations, and Event Planning Networking Event/ Purge of Rejected Documents over 75 Days Old/ Close FY2012/Open FY2013 News/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Ready Payments-Duplicate Invoice Number Error

FY2012-26: FY2012 GAAP Instructions/ Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 11/ Purge of Rejected Documents over 75 Days Old/ Close FY2012/Open FY2013 News/ MMARS Unavailable Saturday/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Negative Draw Prevention Report

FY2012-24: Department Head Annual Approval - Statewide Enterprise Systems Security/ FY2012-25: Federal Approval of Allocated and Billed Costs for FY2012/ Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 11/ Close FY2012/Open FY2013 News/ Reconciliation of SEFA Report Job Aid Available/ LCM Rules Roll/ MMARS Unavailable Saturday/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Copy a Document ID and Paste it into Another Document

Close FY2012/Open FY2013 News/ MMARS Saturday and Holiday Hours/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – Document Reference

FY2012-23: Prompt Payment Discount Statistics Summary for FY2012 as of Third Quarter/ MMARS Chargeback/ Close FY2012/Open FY2013 News/ MMARS Saturday Hours/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week – DO NOT Pull That Check

Audit Policies Updated/ Delegation of MMARS/Contract and Transaction Processing Authority and Quality Assurance Policy/ Periodic Allotment/ Close FY2012/Open FY2013 News/ Purge of Rejected Documents over 75 Days Old/ MMARS Saturday Hours/ Upcoming Training Sessions and Meetings/ MMARS Hint of the Week - Referencing the Statewide Master Agreement Number