Latest update includes:

CTR Memo FY2014-15 2013 Tax Reporting and Year End Processing
CTR Memo FY2014-15 has been posted to the CTR Web Portal.  This memo provides Departments with instructions and important processing dates for year-end tax reporting and payroll processing.

Commonwealth Actuarial Valuations Report Posted
The 2013 Commonwealth Actuarial Valuations Report (OPEB) has been posted to the Commonwealth Actuarial Valuations page of the CTR Web Portal. This report presents the January 1, 2013 Actuarial Valuation results for the Commonwealth of Massachusetts for the retiree benefits (health and life insurance) that are provided through the Group Insurance Commission (GIC).

Accelerated Payroll Monday December 30
Because Wednesday, January 1 is a banking holiday, the EFT to the banks must be provided on December 31 to ensure posting on Friday, January 3. This change will result in production payroll corrections occurring late Monday night, no Tuesday LCM predictive reports, and payroll reports on Tuesday rather than Wednesday.

Payroll Refund Receipt Voucher Deadline
Thursday, 12/12: All payroll refund receipt vouchers and PRRVs must be processed and submitted to the Retirement Board as follows:

  1. Receipt vouchers for pay period ending 12/7/13 or earlier must be submitted to the Retirement Board by 12/13/13.
  2. Receipt vouchers for pay period ending 12/14/13 must be submitted to the Retirement Board by 12/20/13.

Vouchers not processed by the December 20 deadline and received by the Retirement Board may require a W-2C.

MMARS Saturday and Holiday Hours
MMARS and LCM will be available on Saturday, December 21, from 9:00 A.M. to 7:00 P.M. The Help Desk will not be staffed and any Saturday Help Desk calls will be returned on Monday, December 23.

MMARS and LCM will be available on Christmas Day, Wednesday, December 25, from 7:00 A.M. to 7:00 P.M. A normal LCM cycle, but no financial cycle, will be run. The Help Desk will not be staffed and any holiday Help Desk calls will be returned on Thursday, December 26.

Weekly Fraud Awareness and Prevention Fact - Recognizing and Avoiding Spyware: How Do You Know if there is Spyware on Your Computer?
The following symptoms may indicate that spyware is installed on your computer:

  • You are subjected to endless pop-up windows.
  • You are redirected to web sites other than the one you typed into your browser.
  • New, unexpected toolbars appear in your web browser.
  • New, unexpected icons appear in the task tray at the bottom of your screen.
  • Your browser's home page suddenly changed.
  • The search engine your browser opens when you click "search" has been changed.
  • Certain keys fail to work in your browser. (e.g., The tab key doesn't work when you are moving to the next field within a form.)
  • Random Windows error messages begin to appear.
  • Your computer suddenly seems very slow when opening programs or processing tasks (saving files, etc.).

Next week’s Fraud Fact: How Can You Prevent Spyware from Installing on Your Computer?

If you have any questions regarding this or previous Fraud Awareness and Prevention Facts, please contact the Comptroller Help Desk at 617-973-2468 or via email at Comptroller.Info@State.MA.US. To report Fraud, Waste, or Abuse contact one of the Commonwealth’s Whistleblower Hotlines.

Upcoming Training Sessions and Meetings

  • Encumbrance Management – Tuesday, January 7, 9:00 A.M. – 12:00 P.M., One Ashburton Place Boston, 9th Floor Training Lab
  • Payment  Management – Tuesday, January 7, 1:00 P.M. – 4:00 P.M., One Ashburton Place Boston, 9th Floor Training Lab
  • Fraud Awareness and Prevention – Tuesday, January 14, 9:00 A.M. – 12:00 P.M., One Ashburton Place Boston, 9th Floor Executive Conference Room
  • Intro to HR/CMS Warenhose – Tuesday, January 14, 9:00 A.M. – 4:00 P.M., One Ashburton Place Boston, 9th Floor Training Lab
  • Establishing a Federal Grant in MMARS – Thursday, January 16, 9:00 A.M. – 1:00 P.M., One Ashburton Place Boston, 9th Floor Training Lab

Register for these sessions via the Comptroller's Training and Meeting Schedule which lists classes scheduled for the next two months and Payroll User Groups through January 2014.

MMARS Hint of the Week - CACT Table (Customer Account Options) Error
When modifying a vendor/customer, which appears on the CACT table under a different department, the following error(s) may generate:

 R_CUST_ACCT_OPT BUS = 2 Error  Values in the organization fields are not authorized for the current user. 
 R_CUST_ACCT_OPT HQ = 1 Error  Values in the organization fields are not authorized for the current user. 
 R_CUST_ACCT BUS = 2 Error  Values in the organization fields are not authorized for the current user. 
 R_CUST_ACCT HQ = 1 Error  Values in the organization fields are not authorized for the current user

If this happens, make sure there are no other errors on the VCM and submit the paperwork (don’t forget the VCM doc id) to the vendor unit. They will override the error messages.