Latest update includes:

2012 Comprehensive Annual Financial Report (CAFR) 
The 2012 CAFR has been posted to the CTR Web Portal. The CAFR is prepared in accordance with Generally Accepted Accounting Principles (GAAP) and provides a clear picture of our government as a single, unified entity.

FY2013-13: 2012 Tax Reporting and Year-End Processing
CTR Memo FY2013-13 has been posted to the CTR Web Portal. This memo provides departments with instructions and important processing dates for year-end tax reporting and payroll processing.

FY2013-14: Issuing and Filing IRS Forms 1099 for Tax Year 2012
CTR Memo FY2013-14 has been posted to the CTR Web Portal. This memo confirms the procedures that will be followed for Federal Income Tax reporting to the Internal Revenue Service (IRS), Social Security Administration (SSA), and for State Income Tax reporting to the Department of Revenue (DOR) for all 1099 reportable payments made from MMARS.  This also serves as a reminder to departments that the Office of the Comptroller (CTR) is the Commonwealth’s Tax Clearinghouse.

FY2014-01: FY2014 Fringe Benefit and Payroll Tax Rates
CTR Memo FY2014-01 has been posted to the CTR Web Portal. This memo advises departments of the fringe benefit and payroll tax rates proposed for FY2014.

Department Security Officer Annual Review of Enterprise Security Due 12/28
The Annual Approval of Enterprise Security Systems (MMARS, HR/CMS, CIW and InTempo) by Department Security Officers is due Friday, December 28.

Please refer to FY2013-11: Security Officer Review - Statewide Enterprise Systems Security (issued 11/15/2012) for details, instructions, and links to the form and policy.

Updated mid-month security reports are available in DocDirect and should be used for the annual certification of security by Department Security Officers.

If you have any questions or need assistance, please contact Dan Frisoli at 617-973-2614 or Lenny Montone at 617-973-2570.

MMARS Saturday and Holiday Hours
MMARS and LCM will be available Saturday, December 29, from 9:00 A.M. to 7:00 P.M. The Help Desk will not be staffed and any Saturday Help Desk calls will be returned on Monday, December 31.

MMARS and LCM will be available on New Year’s Day, Tuesday January 1, from 7 A.M. - 7 P.M. A normal LCM cycle, but no financial cycle will be run. The Help Desk will not be staffed and any holiday Help Desk calls will be returned on Wednesday, January 2.

Weekly Fraud Awareness and Prevention Fact – Classification of Fraud
Fraud schemes are classified into three categories:

  • Asset Misappropriation - theft of cash, inventory, services, and other assets.
  • Corruption - conflict of interest, bribery.
  • Fraudulent Statements and Reporting - fraudulent financial and non-financial statements and reporting.

Please visit the Fraud Prevention section of our Internal Controls Page for a link to the Toolkit for Departments to Combat Fraud, Waste and Abuse and the Combat Fraud, Waste and Abuse Brochure. 

If you have any questions regarding this or previous Fraud Awareness and Prevention Facts, please contact the Comptroller Help Desk at 617-973-2468 or via email Comptroller.Info@State.MA.US. To report Fraud, Waste, or Abuse contact one of the Commonwealth’s Whistleblower Hotlines.

Upcoming Training Sessions and Meetings

  • Intro to State Finance MMARS Navigation – Thursday, January 3, 9:00 A.M. – 12:00 P.M. One Ashburton Place Boston, 9th Floor Training Lab
  • Encumbrance Management – Monday, January 7, 9:00 A.M. – 12:00 P.M. One Ashburton Place Boston, 9th Floor Training Lab
  • Payment Management – Friday, January 11, 9:00 A.M. – 12:00 P.M. One Ashburton Place Boston, 9th Floor Training Lab
  • Fraud Awareness and Prevention – Tuesday, January 15, 9:00 A.M. – 12:00 P.M. One Ashburton Place Boston, 9th Floor Executive Conference Room
  • Intro to MMARS Warehouse – Tuesday, January 15, 9:00 A.M. – 4:00 P.M. One Ashburton Place Boston, 9th Floor Training Lab
  • HR/CMS Fundamentals – Thursday, January 17, 9:00 A.M. – 12:00 P.M. One Ashburton Place Boston, 9th Floor Training Lab

Register for these sessions via the Comptroller's Training and Meeting Schedule which lists classes scheduled for three months and Payroll User Groups through December 2013

MMARS Hint of the Week – Copy a Document ID and Paste it into Another Document
To copy a Document ID number and paste it into another document:

  1. Highlight the ID number.
  2. Click the “CTRL” + “C” keys at the same time to copy the Doc ID.
  3. Click on the field where you are going to paste the Document ID, i.e. the Doc ID field in the Document Catalog.
  4. Paste the copied Doc ID by clicking the “CTRL” + “V” keys.