Latest update includes:

Periodic Allotment
On or about Monday, December 9, the Executive Office for Administration and Finance will process the fourth periodic allotment of FY2014 to increase the expenditure ceiling in budgetary accounts to 66.67% (a two-month allotment).

The next scheduled periodic allotment will be on or about February 18.

Agency staff are asked to make ANF budget analysts aware of any requested ad hoc allotments as soon as possible, but no later than the Wednesday prior to the Tuesday ad hoc, to ensure that it can be reviewed by ANF staff in a timely fashion.

Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 5
The fringe benefit, payroll tax and indirect cost chargebacks for Accounting Period 5 (November), FY2014, will be run this Saturday, December 7. All eligible expenditures processed during Accounting Period 5 will be subject to these assessments.

Departments should ensure that the budget structure tables for appropriated (payroll tax only), federal grants and other non-budgetary accounts are properly established so these charges post without rejecting under object codes D09 (fringe benefits and payroll taxes) and E16 (indirect costs).

December 4 Payroll User Group Meeting Files Posted
The Payroll User Group Meeting fil
es have been posted to the Comptroller Events/Payroll User Group page of the CTR Web Portal.

MMARS Unavailable Saturday
MMARS and LCM will be unavailable Saturday, December 7 due to scheduled system processing.

Weekly Fraud Awareness and Prevention Fact - Common Security Myth: I Don't Have Anything a Hacker Would Want 
Yes, you do. Hackers want to control your PC to send spam, distribute malware, or help launch a denial of service attack. Hackers want your information to use for identity theft and fraud. Most attacks are automated. Hackers simply seek out and compromise all vulnerable systems.

Please visit the Fraud Prevention section of our Internal Controls Page for a link to the Toolkit for Departments to Combat Fraud, Waste and Abuse and the Combat Fraud, Waste and Abuse Brochure. 

If you have any questions regarding this or previous Fraud Awareness and Prevention Facts, please contact the Comptroller Help Desk at 617-973-2468 or via email at Comptroller.Info@State.MA.US. To report Fraud, Waste, or Abuse contact one of the Commonwealth’s Whistleblower Hotlines.

Upcoming Training Sessions and Meetings

  • Webcast How to Run a Warehouse Starter Query – Friday, December 6, 11:00 A.M. – 12:00 P.M., Online Training
  • LCM Management – Monday, December 9, 9:00 A.M. – 3:00 P.M., One Ashburton Place Boston, 9th Floor Training Lab
  • Vendor Management – Tuesday, December 10, 9:00 A.M. – 12:00 P.M., One Ashburton Place Boston, 9th Floor Training Lab
  • Fraud Awareness and Prevention – Wednesday, December 11, 9:00 A.M. – 12:00 P.M., One Ashburton Place Boston, 9th Floor Executive Conference Room
  • Webcast Interdepartmental Chargebacks– Friday, December 13, 11:00 A.M. – 12:00 P.M., Online Training
  • Intermediate MMARS Warehouse – Monday, December 16, 9:00 A.M. – 1:00 P.M., One Ashburton Place Boston, 9th Floor Training Lab
  • Intro to LCM Warehouse – Tuesday, December 17, 9:00 A.M. – 1:00 P.M., One Ashburton Place Boston, 9th Floor Training Lab
  • Risk Management – Tuesday, December 17, 9:00 A.M. – 12:00 P.M., One Ashburton Place Boston, 9th Floor Executive Conference Room

Register for these sessions via the Comptroller's Training and Meeting Schedule which lists classes scheduled for the next two months and Payroll User Groups through January 2014

MMARS Hint of the Week - Find the Correct Commodity Code
To find the correct commodity code, use the Commodity table. COMM is the Page Code for the Commodity table. When performing a search, use an asterisk before and after the name for better search results. Commodity codes inferred from a referenced MA should not be changed.