Latest update includes:

2013 Comprehensive Annual Financial Report (CAFR)
The 2013 CAFR has been posted to the CTR Web Portal. The CAFR is prepared in accordance with Generally Accepted Accounting Principles (GAAP) and provides a clear financial picture of our government as a single, unified entity.

EFT for Vendor Payments
All contract vendors and ANY Payee that receives six or more payments annually must be paid by EFT. The US Postal Rates are rising three cents on January 1, adding to the cost of check payments. Please take every opportunity to have your department’s vendors enroll for EFT payments.

Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 6
The fringe benefit, payroll tax and indirect cost chargebacks for Accounting Period 6 (December), FY2014, will be run on Saturday, January 11. All eligible expenditures processed during Accounting Period 6 will be subject to these assessments.

Departments should ensure that the budget structure tables for appropriated (payroll tax only), federal grants and other non-budgetary accounts are properly established so these charges post without rejecting under object codes D09 (fringe benefits and payroll taxes) and E16 (indirect costs).

MMARS Unavailable Saturday
MMARS and LCM will be unavailable on Saturday, January 4, due to scheduled system processing.

Weekly Fraud Awareness and Prevention Fact - Recent Microsoft Scam
Over the past few years a Microsoft Tech Support scam has become prevalent. Victims report that they received an unsolicited call from Microsoft Tech Support offering to rid their computer of viruses, all they needed was a credit card number. Once they had the credit card number the tech would walk the victim through a number of steps on their computer and then tell them it was much worse than expected and the charge would significantly increase. Victims reported false charges to their credit cards. If you receive an unsolicited call from Microsoft Tech Support, hang up and do not give them any personal information.

If you have any questions regarding this or previous Fraud Awareness and Prevention Facts, please contact the Comptroller Help Desk at 617-973-2468 or via email at Comptroller.Info@State.MA.US. To report Fraud, Waste, or Abuse contact one of the Commonwealth’s Whistleblower Hotlines.

Upcoming Training Sessions and Meetings

  • Encumbrance Management – Tuesday, January 7, 9:00 A.M. – 12:00 P.M., One Ashburton Place Boston, 9th Floor Training Lab
  • Payment Management – Tuesday, January 7, 1:00 P.M. – 4:00 P.M., One Ashburton Place Boston, 9th Floor Training Lab
  • Intro to MMARS Warehouse – Thursday, January 9, 9:00 A.M. – 4:00 P.M., One Ashburton Place Boston, 9th Floor Training Lab
  • Fraud Awareness and Prevention – Tuesday, January 14, 9:00 A.M. – 12:00 P.M., One Ashburton Place Boston, 9th Floor Executive Conference Room
  • Intro to HR/CMS Warehouse – Tuesday, January 14, 9:00 A.M. – 4:00 P.M., One Ashburton Place Boston, 9th Floor Training Lab
  • Establishing a Federal Grant in MMARS – Thursday, January 16, 9:00 A.M. – 1:00 P.M., One Ashburton Place Boston, 9th Floor Training Lab
  • Intermediate MMARS Warehouse – Wednesday, January 22, 9:00 A.M. – 1:00 P.M., One Ashburton Place Boston, 9th Floor Training Lab
  • Vendor Management – Thursday, January 23, 9:00 A.M. – 12:00 P.M., One Ashburton Place Boston, 9th Floor Training Lab
  • Webcast How to Run a Warehouse Starter Query – Friday, January 24, 11:00 A.M. – 12:00 P.M., Online Training

Register for these sessions via the Comptroller's Training and Meeting Schedule which lists classes scheduled for the next two months and Payroll User Groups through January 2014.

MMARS Hint of the Week - EFT Hierarchy

EFT information located in the vendor/customer section of a vendor code is the default value for disbursements. If there is no EFT information present, the default value is a paper check. EFT set up on a payment address takes precedence over EFT on the vendor/customer section. If EFT is set up in both the payment address and vendor/customer sections, the system will use the EFT in the payment address. If a payment address has a prenote rejected status, and the vendor/customer section has EFT information, a paper check will generate since the payment address takes precedence.