Latest update includes:

Close FY2012 / Open FY2013 News

Instructions and Department Key Dates posted
The Close FY2012 / Open FY2013 Instructions and Department Key Dates have been posted to the Close / Open page of the CTR Web Portal. 

Close / Open Meetings
Thank you to those who have already registered. If you have not done so already, please register now for the upcoming Close / Open meetings. Pre-registration is required for entry to the Federal Reserve Bank on May 9.

Wednesday, May 9, 2012
9:30 A.M. to 12:30 P.M.
Federal Reserve Bank Auditorium, 600 Atlantic Avenue, Boston, Massachusetts
Pre-registration and Photo ID required for admittance to the bank. Federal Reserve Bank Directions.

Wednesday, May 16, 2012
9:30 A.M. to 12:30 P.M.
Hoagland-Pincus Conference Center, 222 Maple Ave., Shrewsbury (UMASS Worcester), Massachusetts
The meeting on Wednesday May 16 will be webcast for those who cannot attend in person. Hoagland-Pincus Conference Center Directions.

Close / Open for Beginners
If the Close / Open procedures are new to you, please register for one of the Close / Open for Beginners trainings:

    • Tuesday, May 22           1:00 P.M. – 3:00 P.M.
    • Tuesday, May 29           9:00 A.M. – 11:00 A.M.
    • Tuesday, June 5                       1:00 P.M. – 3:00 P.M.

All Close / Open for Beginner training sessions will be held in the Executive Conference Room on the 9th Floor of One Ashburton Place, Boston. Register for these sessions via the Comptroller's Training/Meeting Schedule.
If you have any questions please contact the Comptroller Help Desk 617-973-2468 or via email comptroller.info@state.ma.us

Internal Control Questionnaire due May 4, 2012
Departments must complete the FY2012 Internal Control Questionnaire (ICQ) no later than tomorrow, May 4, 2012. The ICQ application can be accessed on PartnerNet. Contact the Comptroller Help Desk at 617-973-2468 if you need assistance with access.

May 11 Deadline for Fiscal Year 2012 Encumbrances
Executive departments must conclude FY2012 encumbering activity against budgeted fund accounts by Friday, May 11, 2012. Please review details in the ANF memo.

Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 10
The fringe benefit, payroll tax, and indirect cost chargebacks for Accounting Period 10 (April) will be run this Saturday, May 5.  All eligible expenditures processed during Accounting Period 10 will be subject to these assessments.

Departments should ensure that the budget structure tables for appropriated (payroll tax only), federal grants, and other non-budgetary accounts are properly established for these charges to post without rejecting under object codes D09 (fringe benefits and payroll taxes) and E16 (indirect costs).

MMARS Unavailable Saturday 
MMARS will be unavailable on Saturday, May 5, due to scheduled system processing.

Upcoming Training Sessions and Meetings

  • Close/Open Meeting – Wednesday, May 9, 9:30 A.M. – 12:00 P.M. Federal Reserve Bank, 600 Atlantic Ave, Boston
  • Intro to MMARS Warehouse – Thursday, May 10, 9:00 A.M. – 4:00 P.M. One Ashburton Place Boston 9th Floor Training Lab
  • Intermediate MMARS Warehouse – Tuesday, May 15, 9:00 A.M. – 12:00 P.M. One Ashburton Place Boston 9th Floor Training Lab
  • Close/Open Meeting – Wednesday, May 16, 9:30 A.M. – 12:00 P.M. Hoagland Pincus Conference Center, Shrewsbury
  • Webcast Close/Open Meeting – Wednesday, May 16, 9:30 A.M. – 12:00 P.M. Online Training
  • Encumbrance Management – Thursday, May 17, 9:00 A.M. – 12:00 P.M. One Ashburton Place Boston 9th Floor Training Lab
  • Payment Management – Thursday, May 17, 1:00 P.M. – 4:00 P.M. One Ashburton Place Boston 9th Floor Training Lab
  • Accounts Receivable – Tuesday, May 22, 9:00 A.M. – 12:00 P.M. One Ashburton Place Boston 9th Floor Training Lab
  • Close/Open for Beginners – Tuesday, May 22, 1:00 P.M. – 3:00 P.M. One Ashburton Place Boston 9th Floor Training Lab
  • LCM Management – Wednesday, May 23, 9:00 A.M. – 4:00 P.M. One Ashburton Place Boston 9th Floor Training Lab
  • Fraud Awareness and Prevention – Friday, May 25, 9:00 A.M. – 12:00 P.M. One Ashburton Place Boston 9th Floor Executive Conference Room

Register for these sessions via the Comptroller's Training and Meeting Schedule which lists classes scheduled for three months and Payroll User Groups through December 2012.

MMARS Hint of the Week - Find Reports
There are 2 main places to find reports for MMARS:

  1. DocDirect Online.
  2. The Warehouse. Starter queries are available at http://www.iw.state.ma.us/ciwdata/MMARS/StarterQuery.asp

More Information on what reports and starter queries are available can be found by reading the Information Delivery Job Aids.