Latest update includes:

CFO Conference Files Posted
The 2013 CFO Conference was held today, Thursday, November 14. The agenda, presentations, and handouts have been posted to the CFO Conference page of the CTR Web Portal.

Purge of Rejected Documents over 75 Days Old
Rejected documents in the system accumulate in the document catalog and are removed in a regularly scheduled monthly purge of documents over 75 days old. The next purge will occur on November 15 and will delete rejected documents entered before September 1. If you have documents entered before September 1 that you would like to save, please place them on "hold".

To place a document on "hold":

  • Locate the document in the Document Catalog.
  • Check the checkbox to the left of the document (in the Document Catalog).
  • Click "Action Menu", select "Scheduling Actions", select "Mark Document" and choose "Hold".

MMARS Saturday Hours
MMARS and LCM will be available on Saturday, November 16, from 9:00 A.M. to 7:00 P.M. The Help Desk will not be staffed and any Saturday Help Desk calls will be returned on Monday, November 18.

Weekly Fraud Awareness and Prevention Fact – Reporting Pension Fraud
Public pension fraud falls largely into four categories:

  • Submission of Falsified Records.
  • Submission of Falsified Affidavits.
  • Disability Retirees Working in Excess of the Limitations in the Private Sector.
  • Retirees Working in Excess of the Limitations in the Massachusetts Public Sector.

If you have reason to believe that public pension fraud may have occurred or is about to occur, notify PERAC's Fraud Prevention Unit.  You can call (800) 445-3266, file a written Referral Report of Potential Fraud links to PDF file, or email PensionFraud@per.state.ma.us

Please visit the Fraud Prevention section of our Internal Controls Page for a link to the Toolkit for Departments to Combat Fraud, Waste and Abuse and the Combat Fraud, Waste and Abuse Brochure. 

If you have any questions regarding this or previous Fraud Awareness and Prevention Facts, please contact the Comptroller Help Desk at 617-973-2468 or via email at Comptroller.Info@State.MA.US. To report Fraud, Waste, or Abuse contact one of the Commonwealth’s Whistleblower Hotlines.

COMMBUYS Kickoff Event November 18
COMMBUYS Kickoff Event for Buyers will be held on November 18 from 12:30 to 2:30 P.M. at the  Great Hall, Massachusetts State House, 24 Beacon St, Boston.  COMMBUYS will be replacing the existing Comm-Pass system in March 2014.  All Commonwealth agencies, colleges, local governments, school departments and other entities eligible to purchase off statewide contracts are invited to attend the official COMMBUYS Kickoff Event for an overview of the project, a review of the timeline, and information about the readiness program.    Register for the COMMBUYS Kickoff Event here.

Upcoming Training Sessions and Meetings

  • Accounts Receivable for Beginners – Friday, November 15, 9:00 A.M. – 12:00 P.M. One Ashburton Place Boston, 9th Floor Training Lab
  • HR/CMS Fundamentals – Monday, November 18, 9:00 A.M. – 12:00 P.M. One Ashburton Place Boston, 9th Floor Training Lab
  • Recurring Payments – Tuesday, November 19, 9:00 A.M. – 12:00 P.M. One Ashburton Place Boston, 9th Floor Training Lab
  • Intermediate MMARS Warehouse – Wednesday, November 20, 9:00 A.M. – 1:00 P.M. One Ashburton Place Boston, 9th Floor Training Lab
  • Establishing a Federal Grant in MMARS– Thursday, November 21, 9:00 A.M. – 1:00 P.M. One Ashburton Place Boston, 9th Floor Training Lab
  • CIW Report Building with MS Excel – Monday, November 25, 9:00 A.M. – 12:00 P.M., One Ashburton Place Boston, 9th Floor Training Lab
  • Introduction to State Finance MMARS Navigation – Monday, December 2, 9:00 A.M. – 12:00 P.M. One Ashburton Place Boston, 9th Floor Training Lab
  • Quarterly Payroll User Group Meeting – Wednesday, December 4, 9:30 A.M. – 12:30 P.M., One Ashburton Place Boston, 21st Floor Meeting Room
  • Webcast Quarterly Payroll User Group Meeting – Wednesday, December 4, 9:30 A.M. – 12:30 P.M., Online Training
  • Encumbrance Management – Thursday, December 5, 9:00 A.M. – 12:00 P.M., One Ashburton Place Boston, 9th Floor Training Lab
  • Payment Management – Thursday, December 5, 1:00 P.M. – 4:00 P.M., One Ashburton Place Boston, 9th Floor Training Lab
  • Webcast How to Run a Warehouse Starter Query – Friday, December 6, 11:00 A.M. – 12:00 P.M., Online Training

Register for these sessions via the Comptroller's Training and Meeting Schedule which lists classes scheduled for the next two months and Payroll User Groups through December 2013.

MMARS Hint of the Week - Ready Payments - Adjust Payment Amount
The monthly recurring payment amount for Ready Payments can be adjusted in the "Recurring Payments" field on the commodity line of the Recurring Purchase Order (RPO).