Latest update includes:

FY2012-30: FY2012 Higher Education Audit Guidance
CTR Memo FY2012-30 has been posted to the CTR Web Portal. This memo advises Institutions of Higher Education regarding auditing and reporting guidance for FY2012.

Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 1 
The fringe benefit, payroll tax and indirect cost chargebacks for Accounting Period 1 (July), FY2013 will be run on Saturday, August 4. All eligible expenditures processed during Accounting Period 1 will be subject to these assessments.

Departments should ensure that the budget structure tables for appropriated (payroll tax only), federal grants and other non-budgetary accounts are properly established for these charges to post without rejecting under object codes D09 (fringe benefits and payroll taxes) and E16 (indirect costs).

MMARS Saturday Hours
MMARS and LCM will be available Saturday, July 28 from 9:00 A.M. to 7:00 P.M. The Help Desk will not be staffed and any Saturday Help Desk calls will be returned on Monday, July 30.

Close/Open Key Dates July 28 – August 4
July 30, Monday

  • Last day to enter Accounts Payable payroll for pay period ending 7/28.

July 31, Tuesday

  • Preliminary GASB49 Liability from all departments due.

August 3, Friday

  • Preliminary statutory receivables estimate due.

Upcoming Training Sessions and Meetings

  • CIW Report Building with MS Access – Friday, July 27, 9:00 A.M. – 12:00 P.M. One Ashburton Place Boston 9th Floor Training Lab
  • Appropriation Management – Tuesday, July 31, 9:00 A.M. – 12:00 P.M. One Ashburton Place Boston 9th Floor Training Lab
  • Intro to State Finance MMARS Navigation – Thursday, August 2, 9:00 A.M. – 12:00 P.M. One Ashburton Place Boston 9th Floor Training Lab
  • Encumbrance Management – Tuesday, August 7, 9:00 A.M. – 12:00 P.M. One Ashburton Place Boston 9th Floor Training Lab
  • Payment Management – Tuesday, August 7, 1:00 P.M. – 4:00 P.M. One Ashburton Place Boston 9th Floor Training Lab
  • Intro to HR/CMS Payroll Warehouse – Thursday, August 9, 9:00 A.M. – 3:00 P.M. One Ashburton Place Boston 9th Floor Training Lab
  • Webcast How to Run a Warehouse Starter Query – Friday, August 10, 10:00 A.M. – 11:00 A.M. Online Training
  • Webcast Interdepartmental Chargeback – Tuesday, August 14, 10:00 A.M. – 11:00 A.M. Online Training
  • Intro to MMARS Warehouse – Thursday, August 16, 9:00 A.M. – 4:00 P.M. One Ashburton Place Boston 9th Floor Training Lab

Register for these sessions via the Comptroller's Training and Meeting Schedule which lists classes scheduled for three months and Payroll User Groups through December 2012.

MMARS Hint of the Week – Use Accounting Templates
Accounting templates provide the ability to save frequently used accounting line data for use in subsequent document creation. Templates can be used to standardize data entry and speed up the data entry process. Only Fund and Detail accounting fields are stored in an accounting template.   Once an accounting template is applied, the data populates the appropriate fields upon Validating.

When using an accounting template, be sure to validate in order to populate the document with the template information.