Latest update includes:

Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 4
The fringe benefit, payroll tax and indirect cost chargebacks for Accounting Period 4 (October), FY2014, will be run on Saturday, November 9. All eligible expenditures processed during Accounting Period 4 will be subject to these assessments.

Departments should ensure that the budget structure tables for appropriated (payroll tax only), federal grants and other non-budgetary accounts are properly established so these charges post without rejecting under object codes D09 (fringe benefits and payroll taxes) and E16 (indirect costs).

MMARS Saturday Hours
MMARS and LCM will be available on Saturday, November 2, from 9:00 A.M. to 7:00 P.M. The Help Desk will not be staffed and any Saturday Help Desk calls will be returned on Monday, November 4.

Weekly Fraud Awareness and Prevention Fact – Cyber Security Awareness Month, Take the Cyber Security Pledge Today
Today is the last day of the 10th Annual Cyber Security Awareness Month and the last day to take the annual Cyber Security Pledge and print your pledge certificate. Massachusetts is currently in sixth place in the nationwide pledge contest, let’s move up the list!

Visit the Multi-State Information Sharing and Analysis Center’s Cyber Security Month website to download material from the Cyber Security Toolkit, view upcoming events, and much more.

Please visit the Fraud Prevention section of our Internal Controls Page for a link to the Toolkit for Departments to Combat Fraud, Waste and Abuse and the Combat Fraud, Waste and Abuse Brochure. 

If you have any questions regarding this or previous Fraud Awareness and Prevention Facts, please contact the Comptroller Help Desk at 617-973-2468 or via emailComptroller.Info@State.MA.US. To report Fraud, Waste, or Abuse contact one of the Commonwealth’s Whistleblower Hotlines.

Upcoming Training Sessions and Meetings

  • Fraud Awareness and Prevention – Tuesday, November 5, 9:00 A.M. –12:00 P.M. One Ashburton Place Boston, 9th Conference Room B
  • Encumbrance Management – Thursday, November 7, 9:00 A.M. – 12:00 P.M. One Ashburton Place Boston, 9th Floor Training Lab
  • Payment Management – Thursday, November 7, 1:00 P.M. – 4:00 P.M. One Ashburton Place Boston, 9th Floor Training Lab
  • Appropriation Management – Wednesday, November 13, 9:00 A.M. – 12:00 P.M. One Ashburton Place Boston, 9th Floor Training Lab
  • Accounts Receivable for Beginners – Friday, November 15, 9:00 A.M. – 12:00 P.M. One Ashburton Place Boston, 9th Floor Training Lab
  • HR/CMS Fundamentals – Monday, November 18, 9:00 A.M. – 12:00 P.M. One Ashburton Place Boston, 9th Floor Training Lab
  • Recurring Payments – Tuesday, November 19, 9:00 A.M. – 12:00 P.M. One Ashburton Place Boston, 9th Floor Training Lab
  • Intermediate MMARS Warehouse – Wednesday, November 20, 9:00 A.M. – 1:00 P.M. One Ashburton Place Boston, 9th Floor Training Lab
  • Establishing a Federal Grant in MMARS– Thursday, November 21, 9:00 A.M. – 1:00 P.M. One Ashburton Place Boston, 9th Floor Training Lab

Register for these sessions via the Comptroller's Training and Meeting Schedule which lists classes scheduled for the next two months and Payroll User Groups through December 2013.

MMARS Hint of the Week - Locating Intercepted Payments
To find a check or EFT that has been intercepted:

  1. Go to table INTAQ (Intercept activity query).
  2. On Search page, enter the vendor TIN number (this is located in the VCUST table for this vendor).
  3. Click on one of the search results to the left of the check number. A particular payment may have more than one result. The details of the Intercept will be displayed below the search results.
  4. In the "Receivable Document" section, the department that set up the RE which generated the Intercept will be displayed in the RE Doc Dept. Field. This is the department that took the intercept. 
  5. Scroll down to the "Intercept Contact" section.   This section contains contact information for the department that took the intercept.