Latest update includes:

Fringe Benefit, Payroll Tax, Indirect Cost Charges for Accounting Period 2 
The fringe benefit, payroll tax and indirect cost chargebacks for Accounting Period 2 (August), FY2013 will be run this Saturday, September 22. All eligible expenditures processed during Accounting Period 2 will be subject to these assessments.

Departments should ensure that the budget structure tables for appropriated (payroll tax only), federal grants and other non-budgetary accounts are properly established for these charges to post without rejecting under object codes D09 (fringe benefits and payroll taxes) and E16 (indirect costs).

MMARS Unavailable Saturday, September 22
Due to scheduled system processing and maintenance, MMARS and LCM will be unavailable on Saturday, September 22. We apologize for any inconvenience this may cause.

Close/Open Key Dates September 22 - 28
September 28, Friday: All FY 2012 rejected grant draws (ACD or NCD) must be cleared.

Statewide Contract Trainings for FAC76: Maintenance, Repair and Operations Products
The Operational Services Division (OSD) invites you and your staff to the Contract User Training and Vendor Introductions for “Statewide Contract FAC76: Maintenance, Repair, and Operations (MRO) Products, Supplies, and Equipment”.  All staff involved in purchasing and facility maintenance, repair, and operations are invited.  This event is an opportunity to learn how to use the contract and to meet the newly-awarded vendors.  Please remember to register as space is limited. If you have questions, please contact OSD Event Coordinator Susan Aalpoel at Susan.Aalpoel@State.MA.US or 617-720-3387.

Buyer Meeting/Vendor Networking
Shirley Training Academy, 1 Harvard Rd, Shirley MA
Monday, September 24, 12:30 – 3:30 PM.
Registration:  http://fac76shirleypm.eventbrite.com.

Contract User Training Webinar
Thursday, October 4, 1:00 – 2 PM
Registration:  http://fac76webinaroct4.eventbrite.com.


Upcoming Training Sessions and Meetings

  • Fraud Awareness and Prevention – Friday, September 21, 9:00 A.M. – 12:00 P.M. One Ashburton Place Boston 9th Floor Executive Conference Room
  • CIW Report Building with MS Access – Tuesday, September 25, 9:00 A.M. – 12:00 P.M. One Ashburton Place Boston 9th Floor Training Lab
  • Intro to LCM Warehouse – Wednesday, September 26, 9:00 A.M. – 1:00 P.M. One Ashburton Place Boston 9th Floor Training Lab
  • Intro to State Finance MMARS Navigation – Tuesday, October 2, 9:00 A.M. – 12:00 P.M. One Ashburton Place Boston 9th Floor Training Lab
  • Intro to HR/CMS Payroll Warehouse – Wednesday, October 3, 9:00 A.M. – 3:00 P.M. One Ashburton Place Boston 9th Floor Training Lab
  • Intro to MMARS Warehouse – Wednesday, October 9, 9:00 A.M. – 4:00 P.M. One Ashburton Place Boston 9th Tuesday Training Lab
  • Encumbrance Management – Thursday, October 11, 9:00 A.M. – 12:00 P.M. One Ashburton Place Boston 9th Floor Training Lab
  • Payment Management – Thursday, October 11, 1:00 P.M. – 4:00 P.M. One Ashburton Place Boston 9th Floor Training Lab
  • Fraud Awareness and Prevention – Friday, October 12, 9:00 A.M. – 12:00 P.M. One Ashburton Place Boston 9th Floor Executive Conference Room

Register for these sessions via the Comptroller's Training and Meeting Schedule which lists classes scheduled for three months and Payroll User Groups through December 2012.

MMARS Hint of the Week - Zero Dollar Final Payment
Departments should not process any payments for zero dollars without guidance from the Office of the Comptroller. If your department is instructed to process a $0.00 payment to close out an outstanding balance on an encumbrance line that failed to be liquidated through the normal process, you must follow the following steps in order to prevent printing a $0.00 check or EFT:

  • Bring the zero dollar payment to Final status.
  • Go to the Disbursement Request Table (DISRQ).
  • Display the payment in the disbursement control section of the table.
  • Check "User Hold".
  • Select a "Hold Reason Code" of "42".
  • Save.

This will prevent a zero dollar payment from disbursing and creating a zero dollar check or EFT.

Note: Not all Accounts Payable users will be able to edit the DISRQ table. Only Fiscal Administrators and Accounts Payable users with the SIGENTRY role will be able to edit the DISRQ table. Users who cannot edit should request one of these staff members for assistance.