Comptroller Fiscal Year Memo Letter Head


To:Chief Fiscal Officers and MMARS Liaisons
From:Martin J. Benison, Comptroller
Date:July 23, 2008
Re:Comptroller Office's FY09 MMARS ChargebackComptroller Memo

Executive Summary

This memo provides guidance and information regarding the Office of the Comptroller's MMARS chargeback for FY09 to support the operation of the financial accounting and reporting system for the Commonwealth.

This chargeback was established to cover the cost of the resources needed to support the operation of the Massachusetts Management and Reporting System (MMARS) for the Commonwealth.

This chargeback is based on an agency's share of usage of MMARS, determined by actual transaction lines posted to the general ledger. Agencies are charged a proportional share of the authorized chargeback based on their usage. The FY09 chargeback is authorized for $2,419,573.00.

An IE will be established by close of business Friday, July 25 th, for your FY09 estimated bill based on FY08 actual transaction counts. IEs will be reviewed quarterly and adjusted accordingly.

As in previous years, bi-monthly bills will be issued and agencies will be notified via e-mail. The document ID standard for FY09 will be CTRMMARS09CHAR and an abbreviation of the months represented in the billing.

The spreadsheet attachment to this memo details your FY08 final bill (which was based on 11 months of actual usage and an estimate for June based on May actuals), the FY08 actual transaction count based on 12 months of actual usage, the final proportional share, and an FY09 estimate based on FY08 actual usage.

Please forward this memo to the appropriate staff at your agency. If you have any questions, contact Cliff Burke at 617-973-2669 or Lauren Johnson at 617-973-2630.

Enc:FY09 MMARS Chargeback Estimate xls format of mmars_chbk_est.xls
cc:Payroll Directors
General Counsels
MMARS Chargeback Liaisons
Internal Distribution