To:Legislative Leadership, Judicial Branch Administrators, Elected Officials, Secretariats, and Department Heads, Chief Fiscal Officers, and General Counsels
From:Martin J. Benison, Comptroller
Paul Dietl, Chief Human Resource Officer
Anne Margulies, Assistant Secretary for IT and CIO
Date:December 3, 2008

Upgrade of the Commonwealth's Human Resources & Payroll System

Comptroller Memo

Executive Summary

The Commonwealth will be initiating a major upgrade of its principal human resources and payroll system, the Human Resource/Compensation Management System (HR/CMS) to improve efficiencies, reduce administrative processes, expand technology for HR functions and eliminate, as much as practicable, the various silos of disparate data.

The Human Resource Division, the Office of the Comptroller and the Information Technology Division announce a multi-year project to improve the efficiency of human resource and payroll functions. This plan is to augment the current HR/CMS system with new and expanded software functionalities. Examples of the planned enhancement projects include:

  • The upgrade of the Oracle: PeopleSoft core HR and Payroll system - HR/CMS - includes better navigation, easier data entry, and the introduction of the "person model" to allow the Commonwealth to better capture all different types of workers and recruits.
  • The introduction of employee and manager self service allowing employees to enter time and attendance, update personal and tax information, and see pay and leave time amounts.
  • Improvements and automation of various "on-boarding" functions through recruiting and hiring technology.

As this HR/CMS upgrade progresses we will continually assess opportunities and the budget constraints to make additional improvements within the HR/CMS (Oracle) system to support our goal to increase operational efficiencies for agencies throughout the Commonwealth.

The success of this project will depend on the continued close cooperation with departments, agencies and business unit heads from whom we will seek input as we start the upgrade planning.

At this time we are pleased to announce that we have hired Richard Divosevic as our Program Manager for this project. Richard has over 10 years of project management experience and just completed a similar upgrade for the state of Minnesota and came highly recommended.

CC:MMARS Liaisons
Payroll Directors
Internal Distribution