Comptroller Fiscal Year Memo Letter Head


To:Security Officers and Chief Fiscal Officers
From:Martin J. Benison, Comptroller
Date:December 5, 2008
Re:Security Officer Review - Statewide Enterprise Systems SecurityComptroller Memo

Executive Summary

Enterprise systems provide access to sensitive data and allow users to process financial transactions. Annually, Security Officers are asked to review individuals that have access to these systems to ensure that they have correct and fiscally appropriate access.

The Enterprise Security Policy requires Department Security Officers to certify security access to enterprise systems annually. This certification is due at the end of the calendar year. Department Heads provide this approval at the end of the Fiscal Year, thus a formal review is performed every six months. This review includes all enterprise systems:

  • CIW: The Commonwealth Information Warehouse which provides access to financial, labor cost management, time and attendance, human resources, and payroll data for MMARS, LCM, UMASS, and HR/CMS, as well as, a variety of historical databases-Classic MMARS, PMIS, CAPS, PARIS, and PCRS.
  • HR/CMS: The Human Resource/Compensation Management System which supports time and attendance, human resources, and payroll.
  • Intempo: The on-line security system through which your Department Security Officer and Security Administrators request access to these enterprise systems through the Information Technology Division.
  • MMARS: The Massachusetts Management Accounting and Reporting System, the financial management and reporting system specifically designed to support the financial functions performed by the Commonwealth agencies.

Please provide this certification on the Department Security Officer Annual Review Form doc format of dso_annul_review_frm.doc
and e-mail to no later than Dec 31, 2008. The latest enterprise security reports are available via Doc Direct as of December 1, 2008.

The Comptroller's Security Unit is available to answer any questions and assist you with MMARS issues [Clay Barrantes at (617) 973-2687 or Dan Frisoli at (671) 973-2614]. ITD's CommonHelp [(866) 888-2808] is available to answer any questions and assist you with security for CIW, HR/CMS and Intempo.

Thank you for your prompt attention to this task.

CC:MMARS Liaisons
Payroll Directors
General Counsels
Internal Distribution